Top 20 Operations & administrative coordinator Jobs in Benton Harbor, Mi

Operations & Administrative Coordinator
HPP Advisors —Benton Harbor, MI
- $18 - $25 an hour
- Part-time
- Mid-level
- Warehouse
- In-person
Quick Apply
10d
Telecom Utility Construction Foreman
TurnKey Network Solutions —Michigan
- Full-time
- Background check
- Construction site
- CDL A
- Fuel card
- Health savings account
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Senior Bookkeeper / Office Admin
KSI —Benton Harbor, MI
- $28 - $34 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
Administrative Coordinator - Housing department
Pokagon Band of Potawatomi —Dowagiac, MI
- Full-time
- Inventory management
- Mid-level
- Office
ADMINISTRATIVE ASSISTANT
Brandywine Community Schools —Niles, MI
- Part-time
- Mid-level
- Office
- High school diploma or GED
- Retirement plan
Quick Apply
Apprenticeship Program Coordinator
Kinexus Group —Benton Harbor, MI
- Research
- Mid-level
- Windows
Quick Apply
Executive Assistant to the Superintendent
Benton Harbor Area Schools —Benton Harbor, MI
- $48,000 - $55,000 a year
- Full-time
- School experience
- Google Workspace
- 5 years
Quick Apply
Park and Recreation Ranger 6-E8 (Warren Dunes State Park)
State of Michigan —Sawyer, MI
- $21.39 - $30.08 an hour
- Seasonal
- Mid-level
- High school diploma or GED
- Construction experience
- Paid parental leave
- Health savings account
10d
Project Manager
Mariani Landscape —Bridgman, MI
- $75,000 - $90,000 a year
- Full-time
- 5 years
- Computer literacy
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Property Management Assistant
Clean Slate Housekeeping & Management —South Haven, MI
- $16 an hour
- Temporary
- Spanish
- English
- Office
- Work from home
- Flexible schedule
Quick Apply
Sales Coordinator
Hampton Inn Benton Harbor, 1921 Pipestone Rd Benton Harbor, Michigan. —Benton Harbor, MI
- $16 - $18 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hotel
- Paid training
- Paid holidays
Quick Apply
Rental Property Manager
Pokagon Band of Potawatomi —Dowagiac, MI
- Full-time
- Background check
- Clean driving record
- Mid-level
14d
Admin Asst MAPMin Hispanic
Andrews University —Berrien Springs, MI
- Full-time
- Classroom
- Spanish
- Microsoft Outlook
Student Support Services Coordinator
Benton Harbor Area Schools —Benton Harbor, MI
- Full-time
- School experience
- Doctoral degree
- Customer service
Quick Apply
Electrical Superintendent
Beck & Pollitzer US Inc —United States
- Full-time
- 6 years
- Management
- Construction site
Quick Apply
Senior Project Manager – New Electrical Hyperscale Data Center Construction
Owen Electric —United States
- Full-time
- Construction site
- Continuous improvement
- Experience equivalent to degree accepted
- Health insurance
- Dental insurance
Quick Apply
18h

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Operations & Administrative Coordinator

HPP Advisors -
Benton Harbor, MI

Quick Apply

Job Details

Part-time
$18 - $25 an hour
10 days ago

Qualifications

Employee onboarding
Customer records maintenance
Job board recruitment
Managing customer accounts
Wire transfer payment processing
Shipping and receiving discrepancy reporting
Accounts receivable management
Freight documentation management
Account maintenance
Packing
Logistics customer service
Operations coordination planning
Shipment tracking for distribution operations
Bank transfers
Filing
Client file management
Mid-level
Order shipping
Financial issue resolution
Customer payment reminders
Employee data management
Accounting data entry
Freight shipment tracking
Financial records management
Financial record maintenance
Shipping and receiving inventory management
Daily transaction recording
Vendor relationship management
Vendor communication
Invoice data entry

Full Job Description

Position Summary

The Operations & Administrative Coordinator is responsible for supporting the daily execution of operational, administrative, and financial processes for HPP Advisors across multiple locations.

This role ensures that orders, shipments, vendor coordination, customer accounts, and financial transactions are handled accurately, on time, and in alignment with company procedures. The position supports operational continuity and reduces the need for leadership involvement in routine follow-up tasks.

Reporting Structure

Reports To: Operations Manager
Works With: Operations, Warehouse, Vendors, Customers, and Administrative Functions

Primary Responsibilities

1. Operations & Logistics Coordination

Coordinate shipments between company locations and customers
Track deliveries and confirm receipt with customers
Manage and maintain Proof of Delivery (POD) documentation
Identify and resolve delivery issues in a timely manner
Support freight scheduling and preparation of shipping documentation
Ensure orders are processed and shipped accurately and on schedule

2. Warehouse Support (As Needed)

Assist with picking, packing, and shipping orders when required
Verify order accuracy prior to shipment
Coordinate with warehouse personnel to meet deadlines
Follow up to confirm successful delivery
Assist in resolving discrepancies related to shipments

3. Accounts Payable & Vendor Administration

Set up and maintain vendor records, including W-9s and required documentation
Process vendor invoices and maintain accurate records
Assist with tracking and coordination of vendor payments
Communicate with vendors to resolve invoice discrepancies
Maintain organized vendor files and documentation

4. Customer Setup & Accounts Receivable

Establish and maintain customer accounts and required documentation
Prepare and distribute customer invoices
Monitor and follow up on outstanding receivables
Maintain accurate and organized customer records

5. Administrative & Accounting Support

Enter daily financial transactions, including:
Accounts Payable (A/P)
Accounts Receivable (A/R)
Deposits
Assist with account reconciliations (credit cards, wire transfers, etc.)
Maintain structured and accurate recordkeeping systems
Support internal reporting and data organization

6. HR & Administrative Support

Assist with job postings and interview scheduling
Prepare onboarding documentation for new hires
Maintain employee records and training documentation
Support general administrative tasks as assigned

Pay: $18.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

operations & administrative coordinator jobs in benton harbor, mi

Operations & Administrative Coordinator

Telecom Utility Construction Foreman

Senior Bookkeeper / Office Admin

Administrative Coordinator - Housing department

ADMINISTRATIVE ASSISTANT

Apprenticeship Program Coordinator

Executive Assistant to the Superintendent

Park and Recreation Ranger 6-E8 (Warren Dunes State Park)

Project Manager

Property Management Assistant

Sales Coordinator

Rental Property Manager

Admin Asst MAPMin Hispanic

Student Support Services Coordinator

Electrical Superintendent

Senior Project Manager – New Electrical Hyperscale Data Center Construction

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