Top 36 Administrative specialist Jobs in Berkeley, Ca

Temporary Senior Administrative Specialist
East Bay Regional Park District —Oakland, CA
- $44.43 - $50.28 an hour
- Temporary
- Word processing
- Basic math
- Research
4d
Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II)
California State University —East Bay, CA
- Full-time
- Background check
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Enrollment and Administrative Support Specialist (Temporary)
Hively —Oakland, CA
- $26 - $28 an hour
- Temporary
- Hybrid work
- Background check
- Spanish
- Bachelor of Science
- Health insurance
Quick Apply
ECM Administrative/Quality Assurance Specialist - Full Time - 40 Hours/Week (CA2)
Episcopal Community Services —San Francisco, CA
- $34.56 - $36.11 an hour
- Full-time
- Clean driving record
- Current TB test
- HIPAA
Quick Apply
Administrative Operations Specialist- (Housing Operations Professional II, Range 1) - HDCS Housing, Dining and Conference Services
California State University —San Francisco, CA
- Full-time
- Background check
- Research
- Mid-level
- Health savings account
- Disability insurance
Leave Administration Specialist
HR Options —Concord, CA
- $33 - $43 an hour
- Part-time
- Hybrid work
- Google Workspace
- Analysis skills
- Senior level
- Health insurance
- Dental insurance
Quick Apply
Laboratory Records & Administrative Specialist
Terrestris Global Solutions —Alameda, CA
- $21.90 - $26.99 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Retirement plan
Quick Apply
Workplace/Employee Experience Specialist - San Francisco
Plaud —San Francisco, CA
- $60,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
Data and Reporting Specialist
Ruby's Place —Castro Valley, CA
- $28.72 - $31.74 an hour
- Full-time
- Hybrid work
- Background check
- Writing skills
- Office
- 403(b) matching
- Health insurance
Quick Apply
Energy Specialist Coordinator Assistant
Free Energy Savings Company —Concord, CA
- From $24 an hour
- Overtime
- Bilingual
- Background check
- Sales
- Paid training
- Health insurance
Quick Apply
Administrative Specialist, Capital Markets
US AMR-Jones Lang LaSalle Americas, Inc. —San Francisco, CA
- $70,000 - $85,000 a year
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Quick Apply
Executive and Board Operations Specialist
Amethod Public Schools (AMPS) —Richmond, CA
- School experience
- Spanish
- 5 years
Quick Apply
0012 - Berkeley CA - Sr Operations Specialist
REI (Recreational Equipment Inc.) —Berkeley, CA
- $23.25 - $27.89 an hour
- Weekends as needed
- Inventory management
- Mid-level
- Office
- Health insurance
- Employee discount
4d
Practice Support Specialist
Wilson Sonsini Goodrich & Rosati —San Francisco, CA
- $49.04 - $66.35 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 5 years
Bilingual Customer Service and Rebate Processing Specialist
Resource Innovations —San Francisco, CA
- $17 - $18 a year
- 8 hour shift
- Remote
- Microsoft Word
- Background check
- Spanish
- Commuter assistance
- Paid holidays
Quick Apply
EA and Operations Specialist - Bay Area
Level AI —San Francisco Bay Area, CA
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
10d
Program Administrative Specialist - Urban Y
YMCA of Greater San Francisco —San Francisco, CA
- $25 an hour
- Part-time
- Background check
- Spanish
- Google Workspace
Quick Apply
4d
HSPD-12: Government Badging & Credentialing Specialist
Electrosoft —Oakland, CA
- $30,000 - $40,000 a year
- Mid-level
- Administrative experience
- High school diploma or GED
Quick Apply
9d
Data Support Specialist
YMCA of Greater San Francisco —San Francisco, CA
- $25 an hour
- Weekends as needed
- Background check
- Spanish
- Microsoft Excel
Quick Apply
Office Services Specialist - Law Firm
Opensity Solutions —San Francisco, CA
- $20.00 - $25.50 an hour
- Full-time
- Hospitality
- Ability to walk for extended periods
- Maintenance
- Health insurance
- Dental insurance
Quick Apply
6d

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Temporary Senior Administrative Specialist

East Bay Regional Park District -
Oakland, CA

Apply Now

Job Details

Temporary
$44.43 - $50.28 an hour
4 days ago

Qualifications

Meeting minutes
Report preparation
Computer operation
Database systems
Word processing
Spreadsheets
Basic math
Filing
Employee relationship building
Meeting scheduling
Internal employee customer service
Financial record maintenance
Desktop applications
Data entry
Typing
Productivity software
Bookkeeping
Physical document handling
Stakeholder relationship building
Office record organization

Full Job Description

The Position

ELIGIBILITY:

The Park District is currently recruiting for one (1) Temporary Senior Administrative Specialist at the Peralta Oaks Administration Building, in Oakland, CA. This temporary assignment will serve no more than six (6) months.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Under general supervision, performs a wide range of specialized and routine to complex clerical and administrative tasks in support of functions and programs and to relieve management of administrative and office support tasks; and performs related duties as assigned.

CLASS CHARACTERISTICS
Senior Administrative Specialist is the advanced journey level class of the office/clerical series, fully capable of independently performing a wide variety of receptionist duties, word processing tasks, maintaining calendar(s), filing, record keeping, and coordination of schedules and meetings. This class also performs work involving a variety of complex and highly responsible clerical tasks or highly technical and related non-routine duties of an administrative nature requiring a wide latitude for independent action. This class may provide lead direction to assigned support staff, which is distinguished from other office/clerical classifications.

Essential Functions

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Performs a variety of clerical and administrative tasks requiring specialized knowledge of the assigned department's functions and programs;
Routes, logs and routes human resources forms;
Maintains front end of various databases, including user support;
Assists with the preparation of contract documents and coordinates department work products;
Processes payments;
Tracks, reconciles and deposits checks and cash;
Extracts and compiles data for reports;
Composes and types correspondence, reports, manuals and policies;
Creates, edits and updates documents, forms, charts, tables, legal forms and various other items;
Reviews documents for completeness and accuracy;
Maintains calendars:
Schedules and coordinates meetings, trainings and appointments;
Assesses and sets daily work priorities;
Explains or clarifies policies, procedures, rules, regulations and contracts;
Initiates follow-up procedures to ensure projects and other tasks are completed and/or deadlines met, including coordinating activities with others;
Develops systems for tracking information, projects and pending issues;
Screens incoming correspondence, including assisting with or referring to appropriate staff and following up on replies;
Screens outgoing correspondence prepared by others;
Takes meeting minutes and presents information in a clear and concise manner;
Performs cross departmental collaboration;
Processes incoming invoices and submits for payment;
Provides guidance and training to other department staff on office practices, District procedures, and other subject matter;
Serves as a resource to management team and internal staff in resolving issues or administrative processing;
Computes, verifies and reconciles figures on printouts, purchase orders, invoices, time reports and various other documents and forms;
Processes and reviews timecards;
Verifies contract provisions are met and appropriate approvals are received;
Coordinates events and services with outside contacts, vendors and resources;
Assists in the implementation of departmental goals and objectives.

OTHER FUNCTIONS AND DUTIES

Designs and creates new forms, certificates, and flyers;
Maintains adequate office supplies, equipment and forms, including preparing purchase requisitions;
Arranges for repair of equipment;
Schedules back-up office support as required;
Makes travel arrangements when necessary;
May train or cross-train other support staff in various functions;
May assist with CEQA processes;
Supports special projects;
And performs related duties as assigned.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education: Equivalent to the completion of the twelfth grade,

AND

Experience: Four years of recent responsible clerical or general office experience,

Three years of experience in the East Bay Regional Park District classification of Office Assistant or one year of experience in the classification of Administrative Specialist,

Substitution: College education in a related field may be substituted for up to one year of the experience requirement on the basis of 60 semester or 90 quarter units of college credit equals one year of experience.

Additional Information

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Advanced practices and procedures of modern office support with particular reference to the work involved in the office of a management level public official;
Principles and practices of administrative and clerical functions including office and database maintenance;
Customer relations techniques;
Standard methods of filing;
Clear writing, grammar, punctuation, spelling and vocabulary;
Basic budgetary and recordkeeping techniques;
Basic research methods and techniques;
Coordinating meetings and events;
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

Type 50 net words per minute;
Learn the District's computerized systems;
Perform math and bookkeeping and make accurate calculations;
Attend to detail, be thorough and follow through;
Interpret and apply detailed rules and regulations;
Understand and carry out oral and written directions with minimum explanation;
Analyze situations accurately and take effective action;
Take initiative and use sound, independent judgment within established guidelines;
Prioritize and coordinate work activities;
Work well and effectively under pressure with numerous interruptions;
Perform continuous data entry;
Take meeting minutes;
Compose routine correspondence, materials and other documents;
Perform independent research of a variety of technical issues;
Read and apply rules, policies, regulations and procedures;
Maintain flexibility for changing conditions and circumstances with minimal notice;
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications;
Communicate clearly and concisely, both orally and in writing;
Establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers.

CONDITIONS OF EMPLOYMENT

May be required to work unusual hours, nights, weekends, holidays.
This position is designated as a Mandated Reporter under the Child Abuse and Neglect Reporting Act (CANRA). Mandated reporters are individuals who are obligated by law to report suspected cases of child abuse and neglect. As such, you will be required to sign an acknowledgment of having received the District’s policy and your responsibilities.

ADDITIONAL INFORMATION
REPORTS TO: Chief, manager, supervisor, or designee.
SUPERVISES: May provide lead direction to support staff and/or volunteers.

The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.

For information regarding the District's applicable benefits package, please visit http://www.ebparks.org/about/jobs/resources/default.htm.

For temporary and/or on-call assignments, there are no benefits offered.

Apply Now

Refine Your Search

administrative specialist jobs in berkeley, ca

Temporary Senior Administrative Specialist

Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II)

Enrollment and Administrative Support Specialist (Temporary)

ECM Administrative/Quality Assurance Specialist - Full Time - 40 Hours/Week (CA2)

Administrative Operations Specialist- (Housing Operations Professional II, Range 1) - HDCS Housing, Dining and Conference Services

Leave Administration Specialist

Laboratory Records & Administrative Specialist

Workplace/Employee Experience Specialist - San Francisco

Data and Reporting Specialist

Energy Specialist Coordinator Assistant

Administrative Specialist, Capital Markets

Executive and Board Operations Specialist

0012 - Berkeley CA - Sr Operations Specialist

Practice Support Specialist

Bilingual Customer Service and Rebate Processing Specialist

EA and Operations Specialist - Bay Area

Program Administrative Specialist - Urban Y

HSPD-12: Government Badging & Credentialing Specialist

Data Support Specialist

Office Services Specialist - Law Firm

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