Top 1 Adminstrative assistant engineering Jobs in Berrien Springs, Mi

Administrative Assistant for the School of Engineering and Computing
Andrews University —Berrien Springs, MI
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level

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Administrative Assistant for the School of Engineering and Computing

Andrews University -
Berrien Springs, MI

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Job Details

Full-time

Qualifications

Meeting minutes
Student supervision
Overseeing educational financial management
Staff supervision
Correspondence management
Fiscal management
Microsoft Excel
Office activity coordination
Maintaining an organized workspace
Faculty collaboration
Computer literacy
Content editing
Microsoft Publisher
Word embeddings
Filing
Meeting transcription
Team scheduling
Mid-level
X (Twitter)
Academic accreditation requirements
Social media platforms
Invoice payment processing
Team management
Accounting
Overseeing payroll
Office supply ordering
Recruiting
Front desk
Purchasing
Meeting facilitation

Full Job Description

Supports the Engineering and Computing Chair in providing quality educational programs by assisting with the administration, management, and accreditation requirements of all school programs. This person also functions as team leader for the school support staff and assists in other functions as assigned.

Qualifications summary

Enjoys working with people individually and in groups

Evidences the ability to focus and learn quickly

Displays exceptional time management and organizational qualities

Exhibits computer proficiency in word processing (preferably Microsoft Word), spreadsheets and database.

Demonstrates fiscal acuity

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

1. Office

Maintain a clean organized office

Keep office supplies up

Coordinate information between school and university administration

Calendars for room assignments, chair, school, office

Contract faculty- arrangements, confirmation and financial paperwork

Process all student worker employment papers

Monitor and Submit payroll for all student workers

Curriculum Outlines- create and update

Put in maintenance, ITS and Custodial request – and follow through’

Maintain files- paper and electronic

Plan and implement events like “dead” Friday breakfast, senior presentation refreshments, senior luncheon.

Schedule assemblies

Keep FACEBOOK, Twitter and Web page updated

2. Bulletin/Course Schedule

Submit revisions for all bulletin copy information

Scheduling and producing the School of Engineering and Computing class lecture and laboratory dates and times. Assign Rooms and course times with the professor’s preferences considered.

Signage outside rooms

submit course schedules and revisions

3. Budget/Finances

Purchase items requested through web or POs

Charge IDC’s for items printed within school/department for others

Monitor and approve invoices for payment including department credit card

Keep a running track of expenditures-making sure we do not exceed budget

Keep track of budget and make sure we spend budget for Under 2500 Equipment

Write up requests for capital expenditures as requested

5. Faculty Meetings

Set up meeting schedule and send out invitations.

Create agenda including minute approval

Attend faculty meetings

Create minutes in corporation with chair/program director.

6. IPC Meetings

Coordinate IPC Meetings and Relationships

Schedule, Dinner, Agenda, Packet, Minutes

7. Facilities

Facilitate the needs of the faculty for their classroom

Update & Organize Classrooms

8. Advising/Recruitment

9. Accreditation & Assessment

Supervisory responsibilities

Process all Student worker employment papers

Supervise the student workers in front office- to keep office running smoothly

Monitor and Submit payroll for all student workers

Qualifications

Demonstrates the attributes of a skilled team player

Indicates self-confidence and a positive attitude with an outgoing personality

Enjoys working with people individually and in groups

Evidences the ability to focus and learn quickly

Displays exceptional time management and organizational qualities

Demonstrates ability to work on multiple projects with frequent interruptions

Exhibits computer proficiency in word processing (preferably Microsoft Word), spreadsheets and database

Demonstrates advanced editorial, proof-reading and document formation skills

Exhibits the ability to compose original letters and other correspondence with given information

Types a minimum of 50 wpm with 100% accuracy

Demonstrates fiscal acuity

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

Exhibits computer proficiency in word processing (preferably Microsoft Word), Word, EXCEL,

PowerPoint and Publisher

Types a minimum of 50 wpm with 100% accuracy

Interpersonal interactions

Indicates self-confidence and a positive attitude with an outgoing personality

Enjoys working with people individually and in group

Physical demands

Able to sit and stand for extended period of time

Ability to lift 25 pounds

Work environment

Office environment and social settings

Apply Now

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adminstrative assistant engineering jobs in berrien springs, mi

Administrative Assistant for the School of Engineering and Computing

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I want to receive the latest job alert for adminstrative assistant engineering in berrien springs, mi

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Qualifications summary

Duties and responsibilities

Supervisory responsibilities

Qualifications

Technical competencies

Interpersonal interactions

Physical demands

Work environment

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