Reports To:
Senior Grant and Procurement Manager
Closing:
Open Until Filled
Job Type:
10 hours per week (0.25 Full-Time Equivalent), Non-Exempt
Salary Range:
Starting at $55,000 - $75,000 annually. Commensurate with experience. Please note that this salary range is based on a full-time position. For this 10-hour-per-week role, the salary will be adjusted proportionally based on actual hours worked.
ORGANIZATION OVERVIEW
The Colorado Charter School Institute (CSI) is a statewide charter school authorizer whose mission is to foster high-quality public-school choices offered through charter schools, particularly those focused on closing the achievement gap for at-risk students. Governed by a board of nine members appointed by the Governor and Commissioner of Education, CSI currently serves a diverse portfolio of 45+ schools across 24 Colorado towns and cities, representing 17 unique educational models and serving over 20,000 students statewide. CSI is uniquely positioned to support and promote charter school innovation in communities throughout Colorado and to lead improvements in authorizing practices. The organization aspires to continue growing both the quality and quantity of its portfolio in response to the ongoing need for high-quality, innovative charter school options. CSI is at an extraordinary point of opportunity and is poised to make additional systemic changes that will yield improvements in overall student achievement across its schools.
Please note: Applications will be reviewed as they are received. This position is non-classified and is not subject to appeal rights.
POSITION SUMMARY
The Accounts Payable Technician plays an important role in keeping CSI’s financial operations running smoothly by reviewing submissions and processing, recording, and documenting payments. As part of the Grants Fiscal team, this position helps ensure payments are accurate, timely, compliant, and properly documented. This flexible, part-time position works approximately 10 hours per week (0.25 FTE). The position offers some flexibility to set your own consistent schedule, but work must be completed during standard business hours. It’s a great opportunity for someone seeking meaningful, flexible accounting work as part of a supportive and collaborative team.
Please see below for a complete position description:
ESSENTIAL DUTIES AND ROLE-SPECIFIC RESPONSIBILITIES
Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.
- Review vendor-submitted invoices and employee, board member, and school reimbursements for accuracy, complete coding, and route for internal approvals.
- Process payments of state and federal grants, categorical funding, and state equalization to CSI schools, payments to external vendors, and employee and board member reimbursements in the state accounting system (CORE).
- Enter payment data into the CSI grant management system.
- Generate monthly reports in the grant management system to audit alignment with CORE payments.
- Track payments made against purchase orders and contracts.
- Ensure payments are processed and recorded in a timely manner.
- Route internal staff forms for approval.
- Assist with setting up new vendor records and respond to vendor inquiries.
- Assist staff members with general purchasing and reimbursement-related questions.
- Maintain knowledge of financial policies and procedures and internal controls to ensure accurate processing.
- Generate invoices for non-CSI schools for management fees.
BENEFIT & PERKS
As a valued member of the Colorado Charter School Institute team, you'll enjoy an array of benefits designed to enhance your well-being and professional growth. These include comprehensive medical, dental, and vision insurance, paid holidays, generous paid leave, flexible schedule options, a supportive work-life balance ethos, complimentary life and disability insurance (with opportunities for enhanced coverage), options for Flexible Spending and Health Savings Accounts, access to professional development programs, wellness initiatives, performance-based bonuses, and membership in the Colorado Public Employees' Retirement Association (PERA). Some benefits may vary based on position type and FTE. Eligibility details will be shared during the hiring process.
BELONGING AT CSI
At CSI, we believe different perspectives, backgrounds, and experiences make our organization stronger. They broaden our understanding, enrich our workplace, and help us find creative ways to better support our schools and communities.
Our schools serve a wide range of communities across Colorado, and we are committed to building a welcoming, culturally inclusive workplace with staff who reflect and understand the students, families, and communities we serve.
CSI is proud to be an equal employment and educational opportunity organization. We do not discriminate based on gender (including gender identity or expression), race, color, religion or belief, national origin, age, sexual orientation, marital status, disability, genetic information, pregnancy, childbirth or related conditions, family composition, or any other status protected by state or federal law.
WHAT WE ARE LOOKING FOR:
At a minimum, we are looking for the following:
- High school diploma, GED, or equivalent
- Strong time-management and interpersonal skills
- Attention to detail, professional written and verbal communication skills, and familiarity with modern workplace software programs and tools
- Some experience in office administration or bookkeeping
- Self-motivated
- All final candidates must successfully pass a thorough criminal background check.
Ideal candidates will have some, or all, of the following education, skills, and abilities:
- At least two years of experience in accounts payable or bookkeeping
- Data entry experience
- Experience using accounting software
LOCATION & TRAVEL
This position is primarily remote; however, occasional in-person meetings may be required. Candidates must reside in Colorado and have reliable transportation to attend in-person meetings as needed.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this position, the employee is regularly required to talk and hear. The employee may sit or stand as needed while working and frequently uses hands and fingers to operate a computer keyboard, mouse, and other standard office equipment. Occasional walking or reaching may be required. Specific vision abilities include close vision and the ability to focus on computer screens and printed materials.
WORK ENVIRONMENT
This position is primarily performed in a remote, home-office environment, with occasional work in a standard office, school, or meeting setting. The noise level may vary depending on the work location but is generally low to moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
NOTE
This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. CSI may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
HOW TO APPLY:
If our organization and this role feel like a strong fit for your background and professional goals, we encourage you to apply. Please email your resume to [email protected].
Job Type: Part-time
Pay: $55,000.00 - $75,000.00 per month
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Retirement plan
- Vision insurance
Work Location: Remote
