Top 22 Executive administrative assistant Jobs in Bethany, Ok

Executive Assistant
GEMINI INDUSTRIES INC —El Reno, OK
- $85,000 - $95,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Computer literacy
Quick Apply
1d
Executive Administrative Assistant Full Time
Oklahoma City Rehabilitation Hospital —Oklahoma City, OK
- Full-time
- Office
- Administrative experience
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant - Regional University System of Oklahoma
University of Central Oklahoma —Edmond, OK
- $55,000 - $65,000 a year
- Email
- Mid-level
- Office
- Health savings account
- Health insurance
ADMINISTRATIVE ASSISTANT
Great Plains Bank —Oklahoma City, OK
- Inventory management
- Writing skills
- Basic math
Quick Apply
Executive Assistant to CEO & CFO
UNITED PETROLEUM TRANSPORTS INC —Oklahoma City, OK
- Extended hours
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Assistant/Office Manager
Wilspec Technologies, Inc. —Oklahoma City, OK
- $50,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Access
- Health insurance
- Dental insurance
Quick Apply
2d
Executive Assistant to the Sr. Associate Vice President of University Outreach
University of Oklahoma —Norman, OK
- Up to $60,400 a year
- Monday to Friday
- Background check
- Research
- Office
Executive Assistant
Robinson Aviation —Oklahoma City, OK
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
- Health insurance
5d
Executive Assistant to the COO
Preservan Wood Rot Repair —Oklahoma City, OK
- $15 an hour
- Part-time
- Google Workspace
- Research
- Office
Quick Apply
13h
Director of Executive Operations
ROK MEDICAL MANAGEMENT LLC —Oklahoma City, OK
- Full-time
- Office
- Bachelor's degree
- Organizational skills
Quick Apply
7d
Executive Administrative Coordinator
Full Circle Adult Day Center —Norman, OK
- $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
4d
Assistant to the Director
University of Oklahoma —Norman, OK
- $48,000 a year
- Extended hours
- Background check
- Mid-level
- Office
Vice President for Finance Administrative Coordinator
Oklahoma City Community College —Oklahoma City, OK
- $42,012.45 - $47,264.01 a year
- Online Application
- Basic math
- Mid-level
- Office
1d
Executive Assistant
CFS Brands LLC —Oklahoma City, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply
Real Estate Executive Administrator
Copper Creek Real Estate —Oklahoma City, OK
- $18 - $20 an hour
- Word processing
- Computer literacy
- Office
Quick Apply
Executive Personal Assistant
MOLLY ASSET MANAGEMENT —Oklahoma City, OK
- From $18 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Flexible spending account
- Paid time off
Quick Apply
Senior Administrative Assistant
University of Oklahoma —Oklahoma City, OK
- $36,100 a year
- Monday to Friday
- Background check
- Office
- 3 years
Assistant to Chair
University of Oklahoma —Oklahoma City, OK
- Up to $50,300 a year
- Monday to Friday
- Background check
- Mid-level
- University
Quick Apply
(FWS) Ally's House - Assistant to Executive Director (Fall)
University of Oklahoma —Norman, OK
- $12 an hour
- Monday to Friday
- Background check
- Writing skills
- Office
2d
Assistant Executive Chef
PF Changs —Norman, OK
- $23.08 - $30.07 an hour
- Urgently hiring
- Spanish
- Ability to walk for extended periods
- English
- Paid training
- Health insurance
5d

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Executive Assistant

GEMINI INDUSTRIES INC -
El Reno, OK

Quick Apply

Job Details

Full-time
$85,000 - $95,000 a year
1 day ago

Qualifications

Computer operation
Confidential information handling
Microsoft Outlook
Business travel arrangements
Phone communication
Computer literacy
Spreadsheets
Writing skills
Executive administrative support
Employee relationship building
Managing executive calendars

Full Job Description

SUMMARY

The Executive Assistant provides administrative support to the Chief Executive Officer and other high-level executives within Gemini. This role will serve as an extension to leadership, providing friendly, and confidential assistance in a fast-paced environment including coordinating team activities, communications, and overall being a key partner to the team. As an Executive Assistant, success in this role is dependent on superior attention to detail and the ability to manage multiple competing priorities is critical. A high level of integrity and discretion in handling confidential information is essential for success in this role.

Your ability to anticipate executive schedules with a forward-thinking mindset while simultaneously offering input and ideas for efficiencies will establish you as a trusted partner.

EXPECTATIONS (Duties and Responsibilities):

Provide comprehensive administrative support to the President/CEO and the Executive Team.
Represent Gemini with a high level of integrity and professionalism.
Adhere to Gemini’s policies and support management decisions and goals in a positive, professional manner.
Provide receptionist support and serve as the professional first point of contact for clients, vendors, and visitors.
Foster a positive and supportive work environment, contributing to a culture of teamwork and collaboration.
Manage and prioritize executives' calendars, including scheduling meetings, appointments, and travel arrangements.
Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-ups.

Prepare and submit Expense Reports as requested.
Anticipate needs and independently initiate and implement processes to manage projects, information flow, and administrative operations.
Support special projects as needed, with a willingness to adapt to changing priorities in a fast-paced environment.

Responsible for routine tasks such as ordering office supplies, picking up and distributing the mail, overseeing the calendar for pool vehicles, managing reservations for company owned cabin, etc.
Exercise strong judgment and discretion with confidential information.
Prepare correspondence, reports, presentations, and other documents as requested by executives.

Attend meetings, take minutes, track action items, and proactively assemble the appropriate people and resources for effective follow-up
Keep track of important dates such as work anniversaries, birthdays, etc.
This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management.

QUALIFICATIONS and REQUIREMENTS:

5+ years of experience in a senior administrative, office management, or executive assistant role.
Outstanding written and oral communication skills; ability to communicate effectively and project a professional image when giving and taking information in writing, in person and over the phone.

Effective interpersonal skills with the ability to work with individuals and groups across all levels within the organization.
Ability to work efficiently and maintain a professional, positive demeanor in high pressure situations and demonstrate a high level of flexibility in a rapidly changing environment.
Must possess tact and have the integrity to maintain highly confidential information at all times.
Experience with heavy calendaring involving competing schedules and plans, and the coordination of complex travel itineraries involving multiple parties.
Computer proficiency required including Excel and advanced knowledge and use of Microsoft Outlook as well as the ability to learn and navigate computer systems and websites necessary to complete job description and other duties as assigned.
Self-motivated with the ability to take initiative and prioritize tasks; good time management, planning, organizational, problem prevention and problem-solving skills.
High level of accuracy, attention to detail, and ability to anticipate needs.

Experience supporting C-level executives preferred.
Ability to work beyond normal business hours when necessary.
Some travel may be expected for this position.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting for long periods of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking, hearing, and visual acuity.
Frequent lifting (up to 10 pounds of paper supplies or minor office equipment).

Work Environment:
The work environment will be a mix of a typical office setting and occasional exposure to manufacturing floor conditions. Noise Level: Exposure will vary and include normal office noise and potential manufacturing floor noise (e.g., machinery, forklifts.)

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Refine Your Search

executive administrative assistant jobs in bethany, ok

Executive Assistant

Executive Administrative Assistant Full Time

Executive Assistant - Regional University System of Oklahoma

ADMINISTRATIVE ASSISTANT

Executive Assistant to CEO & CFO

Executive Assistant/Office Manager

Executive Assistant to the Sr. Associate Vice President of University Outreach

Executive Assistant

Executive Assistant to the COO

Director of Executive Operations

Executive Administrative Coordinator

Assistant to the Director

Vice President for Finance Administrative Coordinator

Executive Assistant

Real Estate Executive Administrator

Executive Personal Assistant

Senior Administrative Assistant

Assistant to Chair

(FWS) Ally's House - Assistant to Executive Director (Fall)

Assistant Executive Chef

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