Top 32 Executive administrative assistant Jobs in Bethel, Ct

Administrative Assistant - Office of Administration
City of Stamford —Stamford, CT
- $85,225 - $104,847 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Commuter assistance
- Health insurance
1d
Executive Administrative Assistant
Synchrony —Stamford, CT
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Work from home
5d
Office Manager-Fairfield, CT
HEI Hotels & Resorts —Fairfield, CT
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant & Project Manager
RVNAhealth —Ridgefield, CT
- From $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant to the CEO
Mitsubishi HC Capital America Inc —Norwalk, CT
- $90,000 - $110,000 a year
- Overtime
- Microsoft Word
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Arrow Search Partners —Stamford, CT
- $130,000 - $145,000 a year
- 5 years
- Office
- Bachelor's degree
Executive Assistant, Commercial
CooperSurgical —Trumbull, CT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
Executive Administrative Assistant
Advanced Hospitality —Milford, CT
- $65,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Dental insurance
Quick Apply
Sr. Admin Assistant
Yale New Haven Health —Bridgeport, CT
- Full-time
- Hospital
- 5 years
- Research
Senior Administrative Assistant
EMCOR Group, Inc. —Norwalk, CT
- $100,000 - $113,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Executive Assistant
McKinsey & Company —Darien, CT
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Executive Assistant
Essential Veterinary Partners LLC —Fairfield, CT
- $60,000 - $75,000 a year
- Full-time
- Google Workspace
- Customer service
- Organizational skills
Quick Apply
Executive Assistant, Electrical Products
Hubbell Incorporated —Shelton, CT
- Microsoft Excel
- Microsoft Outlook
- Mid-level
4d
Middle School Principals Secretary-Grade 12-12 month position
Fairfield Public Schools —Fairfield, CT
- $28.83 - $31.19 an hour
- CPR Certification
- Mid-level
- High school diploma or GED
12d
Executive Personal Assistant-Part Time
Garden Meadow Realty —Bridgeport, CT
- $25 - $30 an hour
- Full-time
- Hybrid work
- Background check
- Mid-level
- 3 years
Quick Apply
Executive Assitant
Harvest Hill Beverage Company —Stamford, CT
- $85,000 - $140,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
4d
Executive Administrative Assistant
Northwest Regional W.I.B. —Waterbury, CT
- $55,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Health insurance
- Paid time off
Quick Apply
4h
Executive Assistant
Waste Harmonics Keter —Stamford, CT
- $90,000 - $120,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Executive Assitant
Sunny Delight Beverage Co —Stamford, CT
- $85,000 - $140,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
4d
Administrative Assistant
First County Bank —Stamford, CT
- $55,000 - $70,000 a year
- Monday to Friday
- Mid-level
- Office
- Data entry
Quick Apply
12d

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Administrative Assistant - Office of Administration

City of Stamford -
Stamford, CT

Apply Now

Job Details

Full-time
$85,225 - $104,847 a year
1 day ago

Benefits

Commuter assistance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Pension plan
Vision insurance
Union benefits
Life insurance

Qualifications

Customer communication
Employee relationship building
Stakeholder relationship building

Full Job Description

JOB SUMMARY

Under the general direction of the Director of Administration or designee, performs advanced administrative, clerical, and confidential support functions for the Office of Administration. Coordinates administrative activities, manages office operations, serves as a liaison with departments, elected officials, employees, and the public, and assists with budget administration, personnel-related processes, and special projects. Exercises independent judgment in handling confidential and sensitive matters and performs related work as required.

EXAMPLES OF DUTIES

Provides comprehensive administrative support to the Director of Administration and senior management staff.
Manages the Director’s calendar, schedules meetings, appointments, conferences, and special events, and coordinates meeting logistics.
Serves as the primary point of contact for internal and external communications directed to the Office of Administration.
Drafts, prepares, edits, and proofreads correspondence, reports, presentations, policies, memoranda, agendas, and other documents, including confidential and sensitive materials.
Screens, prioritizes, and routes incoming correspondence, phone calls, emails, and requests for information.
Coordinates and assists with special projects, departmental initiatives, and administrative assignments.
Maintains confidential personnel, administrative, and departmental records in accordance with established policies and legal requirements.
Assists with the preparation, monitoring, and administration of departmental budgets, including tracking expenditures, processing invoices, and maintaining financial records.
Prepares purchase requisitions, payment requests, and related financial documentation.
Assists in gathering, compiling, and analyzing information for reports, budget presentations, and operational reviews.
Coordinates department meetings, prepares agendas and meeting materials, records meeting notes, and follows up on assigned action items.
Maintains office filing systems, both electronic and physical, ensuring accuracy, organization, and compliance with records retention requirements.
Assists with personnel-related administrative processes, including recruitment support, onboarding coordination, and employee communications.
Prepares and maintains reports and records required for local, state, and federal reporting purposes.
Coordinates travel arrangements, training registrations, conference attendance, and related administrative activities.
Maintains office supply inventories and coordinates procurement of supplies and equipment.
Responds to inquiries from employees, departments, vendors, and the public regarding administrative policies, procedures, and services.
Collaborates with departments throughout the organization to support operational initiatives and administrative functions.
Performs related duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES

Thorough knowledge of modern office administration practices, procedures, and equipment.
Knowledge of municipal government operations and administrative functions.
Knowledge of budget preparation, expenditure tracking, and basic accounting principles.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Ability to independently organize, prioritize, and manage multiple assignments and deadlines.
Ability to prepare professional correspondence, reports, presentations, and other written materials.
Ability to analyze administrative issues and recommend effective solutions.
Ability to establish and maintain effective working relationships with employees, department heads, elected officials, vendors, and the public.
Strong customer service and interpersonal skills.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and related software applications.
Ability to communicate effectively, both orally and in writing.
Ability to coordinate projects and administrative activities involving multiple departments and stakeholders.

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with an Associate’s Degree in Business Administration, Public Administration, Office Management, or a closely related field and four (4) years of progressively responsible administrative support experience, preferably in a governmental or public-sector environment; or an equivalent combination of education, training, and experience sufficient to demonstrate possession of the required knowledge, skills, and abilities.

PREFERRED QUALIFICATIONS:

Bachelor’s degree in public administration, Business Administration, or a related field.
Experience supporting executive-level management.
Experience in municipal government administration, budget administration, or human resources support functions.

Scope of the Examination:
The examination process will consist of two components, each weighted equally. The Training and Experience (T&E) Evaluation (50%) will assess candidates’ relevant knowledge, skills, and abilities based on their education, training, and professional experience. The Computer Assessment (50%) will evaluate candidates’ technical skills and abilities.

Final examination scores will be determined by combining the results of both components, with each component accounting for 50% of the total score.

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Refine Your Search

executive administrative assistant jobs in bethel, ct

Administrative Assistant - Office of Administration

Executive Administrative Assistant

Office Manager-Fairfield, CT

Executive Assistant & Project Manager

Executive Assistant to the CEO

Executive Assistant

Executive Assistant, Commercial

Executive Administrative Assistant

Sr. Admin Assistant

Senior Administrative Assistant

Executive Assistant

Executive Assistant

Executive Assistant, Electrical Products

Middle School Principals Secretary-Grade 12-12 month position

Executive Personal Assistant-Part Time

Executive Assitant

Executive Administrative Assistant

Executive Assistant

Executive Assitant

Administrative Assistant

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JOB SUMMARY

EXAMPLES OF DUTIES

KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES

MINIMUM QUALIFICATIONS

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