Top 423 Event coordinator Jobs in Bethesda, Md

Director of Scheduling (Event Staffing Coordinator)
Corcoran Caterers —Silver Spring, MD
- $85,000 - $105,000 a year
- Weekends as needed
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Northern Virginia Event Support
Booster Enterprises Inc —Bowie, MD
- $250 a day
- Part-time
- Background check
- In-person
- Communication skills
- Opportunities for advancement
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Events Program Coordinator
DC Public Library —Washington, DC
- $92,656 - $118,558 a year
- Weekends as needed
- Microsoft Outlook
- Marketing
- Mid-level
- Life insurance
- Retirement plan
Administrative Assistant & Event Coordinator
Pernod Ricard USA, LLC —Washington, DC
- $82,500 - $103,100 a year
- Full-time
- 5 years
- Office
- Communication skills
Quick Apply
9d
Event Coordinator
The Park at 14th —Washington, DC
- $70,000 - $140,000 a year
- 8 hour shift
- Mid-level
- Organizational skills
- Contracts
- Health insurance
- Dental insurance
Quick Apply
13d
Events Coordinator, SNG
Scoop News Group —Washington, DC
- $70,000 - $80,000 a year
- Email
- Writing skills
- Mid-level
- Office
- Disability insurance
- Health insurance
Event Assistant
RSTR Company —Washington, DC
- $4,250.05 - $5,118.34 a month
- Full-time
- Customer service
- High school diploma or GED
- In-person
Quick Apply
Event Coordinator - Monday to Friday, No Weekends!
Guest Services, Inc. —Washington, DC
- Up to $65,000 a year
- Weekends as needed
- Ability to walk for extended periods
- 5 years
- Writing skills
Events Coordinator
National Assoc of Counties —Washington, DC
- $65,000 - $70,000 a year
- Full-time
- Hybrid work
- 7 years
- PMP
- Mid-level
Events Program Manager
Palantir Technologies —Washington, DC
- $75,000 - $103,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Children
- Commuter assistance
- Paid parental leave
Events Coordinator (Philanthropy)
MedStar Health —Washington, DC
- $23.65 - $42.03 an hour
- Full-time
- Bachelor's degree
- Travel
- Organizational skills
Special Events Assistant
Toussaint Productions —Rockville, MD
- $24 - $25 an hour
- Part-time
- Remote
- Travel
- Communication skills
- Entry level
- Travel reimbursement
- Flexible schedule
Quick Apply
Special Event Coordinator
Resources for the Future (RFF) —Washington, DC
- $35 - $45 an hour
- Hybrid work
- Hospitality
- Marketing
- Research
Event Coordinator
Marriott International, Inc —Rockville, MD
- $22.03 - $23.69 an hour
- Full-time
- Word processing
- Hotel
- Visual & Performing Arts
Event Coordinator / Curator
The Park at 14th —Washington, DC
- Weekends as needed
- Mid-level
- Team management
- Communication skills
Meeting Coordinator
WilmerHale —Washington, DC
- $67,500 - $84,000 a year
- Full-time
- Mid-level
- Organizational skills
- Computer skills
- Profit sharing
- Paid holidays
Events Coordinator
Council on Foreign Relations —Washington, DC
- $63,000 - $67,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Marketing
- Wellness program
- Health insurance
10d
Conference Center Coordinator
King & Spalding —Washington, DC
- $65,000 - $80,000 a year
- Weekends as needed
- Inventory management
- Ability to walk for extended periods
- Mid-level
- Profit sharing
- Health savings account
4d
Virtual Events Specialist
American Physical Society —Washington, DC
- $56,170 - $76,532 a year
- Mid-level
- Travel
- Organizational skills
- Paid training
- Health savings account
Event Coordinator
Dave & Buster's —Silver Spring, MD
- $19.50 - $23.00 an hour
- Part-time
- English
- Organizational skills
- Entry level

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event coordinator jobs near bethesda, md

Director of Scheduling (Event Staffing Coordinator)

Corcoran Caterers
Silver Spring, MD

Quick Apply

Job Details

Full-time
$85,000 - $105,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
401(k) matching

Qualifications

Spanish
Coaching
In-person customer service
English
Event flow planning
Team development
Driver's License
Event concept development
Continuous improvement
Driving
Hospitality industry experience
Event customer service
Food service management

Full Job Description

The Director of Scheduling is responsible for recruiting, training, scheduling, and managing all hourly event staff – including supervisors, captains, servers, bartenders, and utility personnel – for Corcoran Caterers’ off-premise catering operation. This role ensures the company maintains a highly skilled, professional workforce capable of delivering exceptional hospitality at every event.

The Director plays a hands-on role in staff development, conducting regular training sessions in our Silver Spring facility, attending events for onsite quality control, and ensuring continuous improvement within the event staff team. This position is also responsible for staffing logistics, labor cost control, compliance, performance management, and ongoing workforce growth with an aggressive target of increasing staffing capacity by 10-20% each year.

Key Responsibilities

1. Recruitment & Workforce Growth

Continuously recruit supervisors, servers, bartenders, and other event staff to support company growth goals.
Increase active staffing capacity by 10–20% annually using targeted recruitment strategies (e.g., community outreach, employee referrals, hospitality management programs, career fairs, etc.).
Conduct candidate interviews, reference checks, skills assessments, and onboarding orientations.
Maintain a pipeline of applicants for peak seasons and last-minute staffing needs.
Ensure compliance documentation (I-9, W-4, identification, applicable certifications) is accurate and up to date.

2. Training, Development & Skill Building

Lead regular in-office and on-site training for new hires and existing staff, covering: (1) Service standards and hospitality fundamentals; (2) Bartending basics or advanced training as needed; (3) Truck loading/unloading; (4) Equipment setup; (5) Upscale service techniques (6) Tray-passing, buffet management, table service, and guest interaction; (7) Safety, sanitation, and alcohol service procedures
Develop training materials, manuals, and visual job aids covering event standards.
Conduct pre-event briefings for large, high-profile, or unusually complex events.
Identify top talent and create supervisor development pathways for event staff.

3. Scheduling & Staffing Logistics

Prepare daily, weekly, and monthly staffing schedules in Synergy/Elecate catering management software.
Assign staff based on skill level, event type, client preferences/requests, and venue needs.
Respond quickly to call-outs, substitutions, and last-minute staffing changes.
Maintain constant communication with staff via email, text, and Synergy/Elecate application.
Track skill level, availability, reliability, and attendance history to guide future scheduling decisions.
Maintain the staffing calendar and ensure all event orders reflect accurate labor assignments.

4. Onsite Event Oversight & Quality Control

Attend large events frequently to observe staff performance, ensure service quality, and address any issues in real time.
Conduct detailed quality-control assessments, with special attention to: (1) Staff appearance and uniform compliance; (2) Guest interactions and service technique; (3) Team communication and workflow efficiency; (4) Adherence to food safety and alcohol service regulations
Provide immediate coaching and support as needed.
Collect post-event feedback from supervisors and on-site culinary teams to help inform training and staff development decisions.

5. Performance Management & Staff Accountability

Conduct regular performance evaluations using event reports, attendance history, and client/manager feedback.
Document issues such as tardiness, call-outs, no-shows, and service deficiencies.
Implement disciplinary action when necessary in accordance with company standards.
Recognize and reward strong performers to improve retention.

6. Administrative, Budget & Compliance Responsibilities

Track labor hours, staffing levels, and scheduling efficiency.
Reconcile staff hours post-event and support payroll processing.
Maintain staff records on skills certifications and training history.
Monitor and enforce event staff compliance with company policies and procedures.
Ensure compliance with applicable labor laws, food safety guidelines, and alcohol service regulations.

7. Uniform & Equipment Management

Oversee uniform inventory and distribution (shirts, chef coats, aprons, ties, etc.).
Enforce uniform standards and hygiene/appearance policies.
Coordinate staff equipment needs (e.g. bar tools, cooking utensils) with event design and operations teams.

8. Collaboration with Internal Teams & External Partners

Work closely with sales, operations, and culinary teams to determine appropriate staffing needs for upcoming events.
Attend pre-event walkthroughs or client site visits as needed, particularly for complex events.
Provide staffing recommendations to sales teams during proposal or planning phases.

Qualifications

3+ years of experience in off-premise catering, hospitality staffing, or event operations.
Strong understanding of catering and event service standards.
Experience training, coaching, and working with large hourly/seasonal workforces.
Knowledge of Synergy/Elecate catering software strongly preferred.
Excellent communication, teamwork, and customer service skills.
Strong time-management and multi-tasking abilities.
Ability to remain calm, proactive, and solution-focused in fast-paced and often stressful environments.
Willingness to work evenings, weekends, and irregular hours as dictated by event schedules.
Valid driver’s license and reliable transportation required.
Bilingual English/Spanish required.

Job Type: Full-time

Pay: $85,000.00 - $105,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

event coordinator jobs in bethesda, md

Director of Scheduling (Event Staffing Coordinator)

Northern Virginia Event Support

Events Program Coordinator

Administrative Assistant & Event Coordinator

Event Coordinator

Events Coordinator, SNG

Event Assistant

Event Coordinator - Monday to Friday, No Weekends!

Events Coordinator

Events Program Manager

Events Coordinator (Philanthropy)

Special Events Assistant

Special Event Coordinator

Event Coordinator

Event Coordinator / Curator

Meeting Coordinator

Events Coordinator

Conference Center Coordinator

Virtual Events Specialist

Event Coordinator

I want to receive the latest job alert for event coordinator in bethesda, md

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