Top 4 Construction administrative Jobs in Bethlehem Pa

Administrative Assistant
Samph Contracting LLC —Easton, PA
- $20 - $27 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
2d
Office Staff
Tracy Becker Construction —Macungie, PA
- Microsoft Excel
- Office
- Entry level
Receptionist/Administrative Assistant
Mason's Landscaping & Construction —Hilltown, PA
- $16 - $18 an hour
- Part-time
- Office
- Administrative experience
- QuickBooks
Quick Apply
10d
Showroom Attendant - Part Time
California Closets Franchise —Doylestown, PA
- Part-time
- Maintenance
- 1 year
- Entry level
Quick Apply

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Active law license in the listed state of reference. Must be licensed and in good standing to practice law in the State of Pennsylvania.
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Administrative Assistant

Samph Contracting LLC
Easton, PA

Quick Apply

Job Details

Full-time
$20 - $27 an hour
2 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Attention to detail
Organizational skills
Time management
Office experience

Full Job Description

About the Position

We are seeking a reliable, organized, and detail-oriented Administrative Assistant to support the day-to-day operations of our commercial construction company.

The ideal candidate is a proactive professional who can manage multiple priorities, communicate effectively with project managers, field personnel, subcontractors, vendors, and customers, and keep important paperwork and project information organized.

Construction experience is preferred, but we are willing to train the right candidate who has strong administrative and organizational skills.

Key Responsibilities

Office & Administrative Support

Answer phones, respond to emails, and direct inquiries appropriately
Maintain organized electronic and physical project files
Enter and maintain company and project information
Prepare correspondence, documents, reports, and spreadsheets
Schedule meetings, appointments, deliveries, and other office activities
Assist management and project managers with administrative tasks
Maintain calendars and track important deadlines

Project Administration

Set up and maintain project files
Organize contracts, drawings, specifications, change orders, RFIs, submittals, and other project documentation
Track project paperwork and outstanding items
Assist Project Managers and Superintendents with document management
Distribute project information to subcontractors, vendors, and field personnel
Help maintain accurate project records from start through closeout

Subcontractor & Vendor Support

Collect and maintain W-9s, Certificates of Insurance, and other required documents
Follow up on missing or expired paperwork
Assist with subcontractor and vendor setup
Assist with purchase orders and material orders
Track material deliveries and communicate updates to the project team

General Construction Office Support

Assist with employee timecards and payroll information
Maintain employee and company records
Track licenses, insurance, and other compliance documentation
Assist with new employee paperwork
Follow up on open items and deadlines
Provide general administrative support to the owner, project managers, and field staff

Qualifications

2+ years of administrative or office experience preferred
Construction industry experience is a plus
Strong organizational and time-management skills
Excellent written and verbal communication
Strong attention to detail
Ability to manage multiple projects and priorities
Proficient with Microsoft Office, including Outlook, Word, and Excel
Comfortable learning construction management and accounting software
Ability to work independently and take initiative
Professional and positive attitude
Ability to follow through and make sure tasks are completed

Ideal Candidate

We are looking for someone who is organized, dependable, proactive, and able to stay one step ahead.

The right person will not simply wait to be told what to do. They will recognize when paperwork is missing, follow up with vendors and subcontractors, keep project files current, communicate with the field, and make sure important deadlines and tasks do not fall through the cracks.

Construction can move quickly, so the ability to prioritize, follow up, and keep things organized under pressure is extremely important.

What We Offer

Competitive salary based on experience
Full-time, stable position
Opportunity for growth within the company
Health/Dental/Vision Insurance
Paid Time Off
Paid Holidays
Simple IRA

Pay: $20.00 - $27.00 per hour

Benefits:

Health insurance
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

construction administrative jobs in bethlehem pa

Administrative Assistant

Office Staff

Receptionist/Administrative Assistant

Showroom Attendant - Part Time

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