Top 747 Administrative services Jobs in Biddeford Me

Administrative Assistant
Quality Care Access —South Portland, ME
- $21 - $23 an hour
- Full-time
- Background check
- Inventory management
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant
Portland Housing Authority —Portland, ME
- From $25.91 an hour
- Full-time
- Background check
- Research
- Office
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant
Confidential —South Portland, ME
- $22 an hour
- Full-time
- Data entry
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
Full Time Community Outreach Team Member
CADC LLC —Biddeford, ME
- $20 an hour
- Temporary
- Customer service
- Computer literacy
- Office
- Flexible schedule
Quick Apply
Speech Language Pathologist 10K Sign-On Bonus
Boothby Therapy Services —Portland, ME
- $50 - $60 an hour
- Full-time
- School experience
- Master's degree
- Preschool
- Continuing education credits
- Disability insurance
Quick Apply
Speech Language Pathologist 10K Sign-On Bonus
Boothby Therapy Services —Waterboro, ME
- $50 - $60 an hour
- Full-time
- School experience
- Master's degree
- Preschool
- Continuing education credits
- Relocation assistance
Quick Apply
Speech Language Pathologist 10K Sign-On Bonus
Boothby Therapy Services —Waterboro, ME
- $50 - $60 an hour
- Full-time
- Hybrid work
- School experience
- Master's degree
- Preschool
- Relocation assistance
- Health insurance
Quick Apply
10d
Licensed Therapist or Psychologist
Cornerstones of Maine —Portland, ME
- $90,000 - $110,000 a year
- Full-time
- CPR Certification
- 5 years
- BLS Certification
- Paid parental leave
- Disability insurance
Quick Apply
7d
Office Assistant
ATA Piping INc. —Windham, ME
- $17 - $18 an hour
- Part-time
- Bilingual
- Google Workspace
- Inventory management
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Printer Technician
WYN Consultants —Portland, ME
- $22 - $25 an hour
- Weekends as needed
- Background check
- Clean driving record
- Pass drug screening
- Health insurance
- 401(k)
Quick Apply
Assistant Residential Manager: Saco
Creative Works —Saco, ME
- $23.50 an hour
- Full-time
- CPR Certification
- Writing skills
- English
- 403(b) matching
- Paid holidays
Quick Apply
Licensed Clinical Professional Counselor (LCPC)
LifeStance Health —Scarborough, ME
- $95,000 - $131,000 a year
- Part-time
- Hybrid work
- Psychiatry
- Adults
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
11d
Licensed Behavioral Health Therapist
LifeStance Health —Scarborough, ME
- $95,000 - $131,000 a year
- Part-time
- Hybrid work
- Psychiatry
- Adults
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
11d
Licensed Clinical Social Worker (LCSW)
LifeStance Health —Scarborough, ME
- $95,000 - $131,000 a year
- Part-time
- Hybrid work
- Psychiatry
- Licensed Clinical Social Worker
- Adults
- Paid parental leave
- Health insurance
Quick Apply
11d
Group Sales & Service Coordinator
Visit Portland —Portland, ME
- $20 an hour
- Full-time
- Mid-level
- Administrative experience
- In-person
- Health insurance
- Dental insurance
Quick Apply
Licensed Clinical Professional Counselor (LCPC)
LifeStance Health —Portland, ME
- $95,000 - $131,000 a year
- Part-time
- Hybrid work
- Psychiatry
- Adults
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
11d
Licensed Clinical Professional Counselor (LCPC)
LifeStance Health —South Portland, ME
- $95,000 - $131,000 a year
- Part-time
- Hybrid work
- Psychiatry
- Adults
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
11d
Licensed Mental Health Therapist
LifeStance Health —Portland, ME
- $95,000 - $131,000 a year
- Part-time
- Hybrid work
- Psychiatry
- Adults
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
11d
Licensed Mental Health Therapist
LifeStance Health —South Portland, ME
- $95,000 - $131,000 a year
- Part-time
- Hybrid work
- Psychiatry
- Adults
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
11d
Licensed Clinical Social Worker (LCSW)
LifeStance Health —Portland, ME
- $95,000 - $131,000 a year
- Part-time
- Hybrid work
- Psychiatry
- Licensed Clinical Social Worker
- Adults
- Paid parental leave
- Health insurance
Quick Apply
11d

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Administrative Assistant

Quality Care Access -
South Portland, ME

Quick Apply

Job Details

Full-time
$21 - $23 an hour
7 days ago

Benefits

Health insurance
Dental insurance
Paid time off

Qualifications

Computer operation
Google Sheets
Google Docs
Copy machines
Administrative experience
High school diploma or GED
Business Administration
Gmail
Associate's degree

Full Job Description

Administrative Assistant

Reports to: Director of Administration

Employment Type: Full Time

Location: Quality Care Access

311 Darling Ave, South Portland, ME

Salary: $21-$23/hr.

Quality Care Access provides residential supports for adults with intellectual disabilities and autism spectrum disorders. We are committed to delivering the highest level of care and individualized support to every person in our home-based programs.

Position Summary

The Administrative Assistant serves as the first point of contact for visitors, employees, clients, families, vendors, and community partners. This position is responsible for coordinating daily office operations and providing administrative support. The Administrative Assistant plays a critical role in creating a welcoming environment while supporting compliance, communication, and organizational effectiveness.

Key Responsibilities

Reception & Customer Service

Greet and assist visitors, clients, vendors, and staff professionally.
Answer and direct phone calls, emails, and inquiries.
Manage visitor logs, mail, packages, appointments, and meeting schedules.
Deliver exceptional customer service while maintaining confidentiality.

Office Administration

Support daily office operations and administrative support.
Maintain accurate electronic and paper filing systems.
Prepare correspondence, reports, and business documents.
Assist with employee onboarding and support leadership with special projects.

Technology & Records Management

Administer Google Workspace (Gmail, Drive, Docs, Sheets, Calendar, Meet).
Provide basic technical support and manage document organization.

Office & Facility Management

Monitor inventory, order office supplies, and track expenses.
Maintain a clean, organized, and efficient office environment.

Residential & Healthcare Support

Provide administrative support to residential and healthcare teams.

Compliance & Confidentiality

Protect confidential employee, client, and organizational information.
Ensure compliance with HIPAA, state regulations, and agency policies.
Support audits, inspections, and accreditation activities.

Qualifications & Requirements

Education

High School Diploma or GED Required
Associate’s degree in Business Administration, Healthcare Administration, or related field preferred.

Experience

· Minimum of 2 years of administrative, office management, receptionist, or healthcare office experience required.

· Experience in residential services, healthcare, behavioral health, intellectual/developmental disabilities, or human services preferred.

Skills and Competencies

Proficient in Microsoft Office Suite and Google Workspace.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Ability to multitask and prioritize responsibilities in a fast-paced environment.
Ability to maintain confidentiality and professionalism.
Detail-oriented with strong problem-solving abilities.
Knowledge of HIPAA and healthcare confidentiality standards preferred.

Physical Requirements

Prolonged periods of sitting, standing, and working at a computer.
Ability to lift and carry office supplies up to 25 pounds.
Ability to operate standard office equipment including computers, printers, copiers, and telephones.

Work Environment

Professional office environment supporting residential and healthcare service operations.
Frequent interaction with employees, clients, family members, vendors, and community partners.

Benefits

· Health & Dental Insurance

· PTO (Paid time off)

Pay: $21.00 - $23.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off

Experience:

administrative, office management, or healthcare office : 2 years (Required)
Microsoft Office Suite and Google Workspace: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in biddeford me

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