Top 6 Receptionist/administrative assistant Jobs in Big Pine Key, Fl

Administrative Assistant II, Planning
City of Marathon —Marathon, FL
- $54,080 - $67,600 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
12h
Dental Administrative
Keys Dental Specialists —Marathon, FL
- $18 - $25 an hour
- Full-time
- Dental office
- Administrative experience
- Communication skills
- Dental insurance
Quick Apply
GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Microsoft Excel
- Word processing
Quick Apply

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Each day, you keep our work flowing smoothly as you answer phones, schedule appointments, and collect payments from our patients.
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Administrative Assistant II, Planning

City of Marathon -
Marathon, FL

Quick Apply

Job Details

Full-time
$54,080 - $67,600 a year
12 hours ago

Qualifications

Project team coordination
Office activity coordination
Microsoft Outlook
Spreadsheets
Writing skills
Data summary reports
High school diploma or GED
Presentation preparation
Managing executive calendars
Physical document handling
File organization
Quality data entry
Office record organization

Full Job Description

About This Job

This role provides essential administrative support to our planning team, ensuring efficient operations and successful project execution. You act as a central point of contact, managing critical information and coordinating activities that directly impact our strategic goals. Your organizational expertise and proactive approach empower the planning department to achieve its objectives and maintain seamless workflows.

Job Duties and Responsibilities

Manages complex calendars, scheduling meetings, appointments, and travel arrangements for planning leadership.
Organizes and maintains physical and digital files, ensuring all record keeping systems are accurate and easily accessible.
Prepares and edits professional documents, presentations, and spreadsheets using Microsoft Office Suite.
Facilitates internal and external communication, drafting correspondence, emails, and other materials with clarity and precision.
Supports project coordination by tracking timelines, monitoring deliverables, and assisting with project-related tasks.
Performs accurate data entry, inputting information into various systems and databases.
Generates comprehensive report generation from collected data, providing insights and summaries as needed.
Prioritizes multiple tasks and manages deadlines effectively, demonstrating strong time management skills.
Acts as a liaison, coordinating information flow between departments and external partners.
Maintains office supplies and equipment, ensuring the planning department has necessary resources.

Required Qualifications

Education

Possesses a high school diploma or equivalent.

Experience

Brings a minimum of two years of administrative experience, preferably in a planning or project-oriented environment.

Knowledge/Skills

Demonstrates expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Applies strong scheduling and calendar management abilities.
Exhibits excellent communication (written & verbal) skills, with a clear and professional demeanor.
Possesses exceptional organization skills and meticulous attention to detail.
Shows aptitude for project coordination and supporting team initiatives.
Performs accurate data entry and maintains thorough record keeping.
Capable of efficient report generation and data presentation.
Utilizes effective time management to prioritize tasks and meet deadlines consistently.

Preferred Qualifications

Holds an Associate's degree in Business Administration or a related field.
Has experience supporting a planning, operations, or project management team.

Physical Requirements/Work Conditions

Works primarily in an office environment.
Sits for extended periods while using a computer and other office equipment.
Communicates effectively through verbal and written means.
Occasionally lifts and moves office supplies up to 15 pounds.

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receptionist/administrative assistant jobs in big pine key, fl

Administrative Assistant II, Planning

Dental Administrative

GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)

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