POSITION PURPOSE (Summary)
The Accounting Associate reports to the Chief Financial Officer and is responsible for performing all accounts payable, invoicing, payroll, accounts receivable and general accounting functions in an efficient and effective manner. Responsible for assisting the Senior Accountant with the payroll functions of the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations. Maintains all necessary procedures related to accounts payable.
Reconciles general ledger accounts related to the accounts payable process including, but not limited to, accounts payable and outstanding voucher reports. Preparation and review of monthly accruals/journal entries. This position also assists with patient accounts receivable cash reconciliation along with non-patient AR invoicing.
Must have a thorough understanding of hospital pay policies and practices. This position assists with all aspects of the facility’s payroll process, check preparation and distribution. Must possess the ability to review and identify errors made in previous pay transactions to make corrections. Assist with inputting data to initiate payroll checks. Must prepare special checks when necessary.
Performs all duties in a manner consistent with the mission and values of MVMC.
Payroll
Assists the Senior Accountant with the following payroll responsibilities:
1. Complete timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
2. Prepare and maintain accurate records and reports of payroll transactions.
3. Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
4. Facilitate audits by providing records and documentation to auditors as needed.
5. Identify and recommend updates to payroll accounting software, systems, and procedures.
Accounts Payable
1. Sort and distribute invoices.
2. Enter and process invoices.
3. Work closely with the central supply staff regarding PO and invoice matching and payment.
4. Create and issue trial report for CEO/CFO approval.
5. Verify and enter invoices for EFT disbursements.
6. Request W-9s and liability insurance certificates/waivers as needed.
7. Complete month and year end closing (including 1099 filing).
8. Other duties as assigned.
General Accounting
1. Assist Senior Accountant and CFO with Monthly and Quarterly statements and reports.
2. Assist with maintenance and integrity of the general ledger, including reconciliation of accounts.
3. Work with Senior Accountant and CFO in the compiling and completion of annual filings, including but not limited to, external audit, cost report, annual inventory count, state/federal regulatory filings, etc.
4. Generate and mail monthly invoices for specialists and various other nonpatient receivables.
5. Work with Business Office manager, Accountant, relevant leadership members and CFO to establish and assist in daily cash deposits/reconciliation.
6. Other duties as assigned.
(Education, License/Registration, Experience, Knowledge and Abilities)
- Associate degree with an emphasis in accounting preferred or bachelor’s degree in accounting, Business Administration, Human Resources, or related field preferred or an equivalent work experience and education.
- Four (4) years of AP, AR or accounting experience required, specifically in general accounting and invoicing preferred.
- Strong ability to manage a diverse workload and work under tight time constraints.
- Outstanding organizational skills and attention to detail required.
- Strong ability to learn quickly, flexible to change and problem-solving skills.
- Computer skills including but not limited to; Excel, Word and Outlook required, and PowerPoint preferred.
- Excellent communication skills, both verbal and written required.
- Ability to work with minimum supervision, self-directed and sound judgment.
Knowledge and Abilities
- Knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Proficient with Microsoft Office Suite or related software.
- Proficient with financial and payroll software.
Non-Essential Functions: Attend workshops, seminars, and educational sessions to keep updated on changes in assigned area(s) of responsibility.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The demands and conditions described here are representative of those the employee must meet to perform the essential functions of the job (see special accommodation statement).
Office Equipment Used: Telephone, Computer, Fax Machine, Copier, and Printer
Work Environment: While performing the duties of this job, the employee constantly works with others, works with the public and usually works inside. The noise level in the work environment is typically moderate. This position is eligible for remote work from within the employee’s personal residence.
Physical Demands: While performing the duties of this job, the employee is required to use hands to finger, handle or feel objects, and to type on a keyboard. The employee is required to sit, talk, write, hear, and read. The employee may be required to stand for extended periods of time, walk, stoop, kneel, and reach with hands and arms.
Vision Demands: Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Mental/Motor Demands: While performing the duties of this job, the employee performs routine work. The employee frequently exercises flexibility (ability to shift from one task to another). While performing routine work, the employee occasionally must maintain attentiveness duration. The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social interaction which requires oral communication and written communication. Memory, reasoning and exercising judgment are constantly used/required on this job. Mathematic skills are frequently utilized for this job.
To provide excellent customer service employee’s telephone calls may be monitored during the course of business.
Supervision Exercised: This position does not supervise other staff.
Exempt : No
Type : FT Employee
Department : Finance
Location : DEFAULT
Travel Requirements : 0%
Work from Home : No
Dress / Attire : Business Casual
