Top 6 Administration manager Jobs in Billings, Mt

Office Manager
Family Tree Nurturing Center —Billings, MT
- $55,000 - $68,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Relocation assistance
- Health insurance
Quick Apply
10d
Administrative Assistant Supervisor
Passages —Billings, MT
- $25 an hour
- 8 hour shift
- Background check
- Mid-level
- Office
- Profit sharing
- Paid holidays
1d
Executive Team Leader Service & Engagement (Assistant Manager Front End) - NEW Williston, ND Store
Target —Billings, MT
- $64,000 - $128,000 a year
- Weekends as needed
- Inventory management
- Mid-level
- Analysis skills
- Paid holidays
- Disability insurance
Assistant Dental Office Manager
Aspen Dental —Billings, MT
- $21 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Sales Administration Lead
Trebro Manufacturing, Inc —Billings, MT
- $25 - $29 an hour
- Full-time
- Marketing
- 5 years
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Office Manager/Student Recruiter
OPAL Beauty Academy —Billings, MT
- $19 - $23 an hour
- Full-time
- Computer literacy
- Public speaking
- English
- Paid time off
- Professional development assistance
Quick Apply
3d

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administration manager jobs near billings, mt

Office Manager

Family Tree Nurturing Center
Billings, MT

Quick Apply

Job Details

Full-time
$55,000 - $68,000 a year
10 days ago

Benefits

Relocation assistance
Health insurance
Paid time off
Professional development assistance
Flexible schedule
Retirement plan

Qualifications

Bachelor's degree

Full Job Description

Overview

Position Summary

We seek a compassionate, mission-driven Office Manager to serve as key member of Family Tree Nurturing Center’s leadership team. This leadership position will be responsible for ensuring that the organization’s administrative and operational systems function effectively, efficiently, and in compliance with applicable requirements. The Director works closely with the Executive Director and program leadership to strengthen organizational infrastructure, improve service delivery, manage risk, and ensure that staff have the systems and resources necessary to serve children and families successfully. The ideal candidate will lead with empathy, professionalism, and a genuine commitment to serving vulnerable children and families, ensuring that every operational decision supports Family Tree Nurturing Center’s mission and strengthens the quality, consistency, and compassion of the services we provide.

Duties

Primary Responsibilities

Organizational and Administrative Operations

Oversee the organization’s day-to-day administrative and operational functions.
Coordinate office operations, purchasing, records management, technology, facilities, vendors, and administrative resources.
Support organizational planning, budgeting, bookeeping, contract administration, and strategic initiatives.
Serve as a key administrative liaison between leadership, employees, contractors, families, community partners, and regulatory agencies.

Administration, Billing and Licensing

Ensure ongoing compliance with Montana childcare licensing regulations, health and safety standards, staff-to-child ratios, background-check requirements, training requirements, and required documentation.
Maintain complete and accurate childcare licensing, enrollment, attendance, staffing, inspection, and compliance records.
Manage administrative requirements associated with Best Beginnings scholarships and other childcare reimbursement programs.

Compliance, Risk Management, and Quality Improvement

Monitor organizational compliance with contracts, licensing requirements, funding agreements, confidentiality requirements, and internal policies.
Maintain organized compliance calendars, documentation systems, and reporting deadlines.
Coordinate quality-assurance reviews and support corrective-action and continuous-improvement processes.
Review documentation for completeness, accuracy, timeliness, and compliance.
Assist with audits, monitoring visits, contract reviews, insurance requirements, and regulatory inquiries.
Identify organizational risks and work with leadership to implement appropriate safeguards and corrective actions.

Billing, Reimbursement, and Financial Administration

Coordinate billing and reimbursement processes for childcare and other eligible services.
Ensure that supporting documentation is complete, accurate, and submitted within required timelines.
Track accounts receivable, denied claims, missing documentation, payment discrepancies, and outstanding reimbursements.
Work with accounting contractor, program leaders, families, and funding agencies to resolve billing issues.
Help develop new reimbursement systems and sustainable revenue opportunities.
Provide operational and financial data to support budgeting, forecasting, grant management, and organizational decision-making.
Coordinate childcare staff onboarding, required documentation, training records, and administrative orientation.
Promote respectful communication, collaboration, confidentiality, professionalism, and mission-centered service.
Provide guidance to employees regarding administrative procedures, childcare requirements, documentation, and compliance responsibilities.
Serve as a dependable leadership resource when the Executive Director is unavailable.

Family and Community Support

Communicate professionally and compassionately with families, recognizing that many participants are navigating stressful or complex circumstances.
Represent Family Tree professionally with funders, regulatory agencies, vendors, community partners, and other stakeholders.
Support special events, community outreach, resource fairs, and organizational activities as needed.

Qualifications

Bachelor’s degree in business administration, nonprofit management, early childhood education, human services, public administration, or a related field required.
Significant experience in organizational operations, administration, childcare administration, compliance, billing, program management, or a related area.
Experience working in a licensed childcare, nonprofit, social-service, healthcare, or human-services environment strongly preferred.
Knowledge of childcare licensing, enrollment, reimbursement, documentation, and health and safety requirements preferred.
Demonstrated ability to manage multiple operational areas, deadlines, regulatory requirements, and confidential information.
Strong leadership, organizational, communication, problem-solving, and decision-making skills.
Commitment to Family Tree Nurturing Center’s mission and to serving children and families with competence, compassion, dignity, and respect.

Family Tree Nurturing Center strengthens families and prevents child abuse and neglect through parenting education, home visiting, supervised family services, therapeutic services, early childhood programs, family support, and community partnerships.

Pay: $55,000.00 - $68,000.00 per year

Benefits:

Flexible schedule
Health insurance
Paid time off
Professional development assistance
Relocation assistance
Retirement plan

Work Location: In person

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Refine Your Search

administration manager jobs in billings, mt

Office Manager

Administrative Assistant Supervisor

Executive Team Leader Service & Engagement (Assistant Manager Front End) - NEW Williston, ND Store

Assistant Dental Office Manager

Sales Administration Lead

Office Manager/Student Recruiter

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