Top 291 Administrative services Jobs in Billings, Mt

Office Manager
Confidential —Billings, MT
- $55,000 - $68,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
3d
Administrative Project Coordinator - Level 1
DaBella —Billings, MT
- $22 - $24 an hour
- Full-time
- Mid-level
- Office
- Leadership
- Health savings account
- Paid holidays
Quick Apply
Assistant Registrar - Billings, MT
University Support Services, an Affiliate of St. George's University —Billings, MT
- $61,915 - $72,500 a year
- Weekends as needed
- Hybrid work
- Mid-level
- Office
- Master's degree
Quick Apply
Branch Office Administrator
Edward Jones —Billings, MT
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Administrative Assistant
RiverStone Health —Billings, MT
- $19.21 - $23.48 an hour
- Full-time
- Computer literacy
- HIPAA
- Office
Patient Services Specialist (Hybrid)
TURNWELL MENTAL HEALTH NETWORK INC —Billings, MT
- Part-time
- Hybrid work
- HIPAA
- Administrative experience
- High school diploma or GED
Quick Apply
Administrative Assistant
HUB International —Billings, MT
- Full-time
- Microsoft Outlook
- Inventory management
- Computer literacy
Patient Access Acute Representative
Intermountain Healthcare —Billings, MT
- $18.85 - $25.61 an hour
- Part-time
- Hybrid work
- Hospital
- Computer literacy
- High school diploma or GED
Receptionist/Administrative Assistant
Knife River Corporation —Billings, MT
- Overtime
- Background check
- Clean driving record
- Microsoft Outlook
- Health insurance
- Dental insurance
14d
Customer Service Rep
Intermountain Healthcare —Billings, MT
- $19.50 - $26.48 an hour
- Full-time
- Hybrid work
- Clean driving record
- Hospital
- Word processing
7d
Office Manager
Family Tree Nurturing Center —Billings, MT
- $55,000 - $68,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Relocation assistance
- Health insurance
Quick Apply
8d
Administrative Assistant
Karell Kimmet Beddow PLLP —Billings, MT
- From $20 an hour
- Temporary
- Mid-level
- Organizational skills
- In-person
- Flexible schedule
Quick Apply
Finance & Membership Specialist
Yellowstone Art Museum —Billings, MT
- $48,000 - $54,000 a year
- Email
- Background check
- 5 years
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
3d
Project Manager/Estimator
Knife River —Billings, MT
- Online Application
- Construction site
- Bachelor of Science
- Bachelor's degree
Quick Apply
7d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Montana
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Field Service Engineer
Shimadzu Medical Systems —Billings, MT
- $35 - $45 an hour
- Weekends as needed
- Clean driving record
- Inventory management
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
9d
Military Service - U.S. Air National Guard, Command and Control Operations
Military Service - U.S. Air National Guard Recruiting —Montana
- From $49,838.78 a year
- Full-time
- High school
- English
- High school diploma or GED
- Health insurance
Military Service - U.S. Air National Guard, All Source Intelligence Analyst
Military Service - U.S. Air National Guard Recruiting —Montana
- From $49,838.78 a year
- Full-time
- High school diploma or GED
- Entry level
Administrative Assistant 2
State of Montana —Billings, MT
- $23.05 an hour
- Online Application
- Customer service
- Mid-level
- Office
- Paid holidays
- Health insurance
3d
Accounts Receivable
Automotive and Industrial Distributors of Billin —Billings, MT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Profit sharing
- Paid holidays
Quick Apply
7d

I want to receive the latest job alert for administrative services in billings, mt

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative services jobs near billings, mt

Administrative Assistant jobs in Billings, MT

Patient Access Representative jobs in Billings, MT

Office Manager jobs in Billings, MT

Field Service Engineer jobs in Billings, MT

Administrative Coordinator jobs in Billings, MT

Intelligence Analyst jobs in Montana

Project Estimator jobs in Billings, MT

Call Center Representative jobs in Augusta, GA

Funeral Sales jobs in Florida

Medical Equipment Sales Representative jobs in Reading, PA

Medical Equipment Sales Representative jobs in Charlotte, NC

Medical Equipment Sales Representative jobs in Salt Lake City, UT

Liquor Sales jobs in Los Angeles, CA

Medical Equipment Sales Representative jobs in Indianapolis, IN

Incident Commander jobs in San Jose, CA

Space Commander jobs in Wartburg, TN

Police Commander jobs in Glen Ellyn, IL

Commander Automation jobs in Odessa, TX

Medical Assistant With No Certification jobs in Orlando, FL

Dental Assistant jobs in Albuquerque, NM

Office Manager

Confidential
Billings, MT

Quick Apply

Job Details

Full-time
$55,000 - $68,000 a year
3 days ago

Qualifications

Bachelor's degree
Community relationship building

Full Job Description

Office Manager

Reports to: Executive Director

Status: Full-Time, Exempt

Salary: $55,000-$68,000 annually

Position Summary

The Office Manager is a key member of a leadership team and is responsible for ensuring the organization’s administrative and operational systems function effectively, efficiently, and in compliance with applicable requirements.

This position provides leadership and oversight for office administration, operations, regulatory compliance, billing and reimbursement, quality improvement, and internal procedures. The Manager works closely with the Executive Director and senior leadership to strengthen organizational infrastructure, improve service delivery, manage risk, fundraise, and ensure that staff have the systems and resources necessary to serve children and families successfully.

Primary Responsibilities

Organizational and Administrative Operations

Oversee the organization’s day-to-day administrative and operational functions.
Coordinate office operations, purchasing, records management, technology, vendors, and administrative resources.
Support organizational planning, budgeting, contract administration, and strategic initiatives.

Administration and Licensing

Ensure ongoing compliance with Montana childcare licensing regulations, health and safety standards, background-check requirements, training requirements, and required documentation.
Maintain complete and accurate childcare licensing, enrollment, attendance, staffing, inspection, and compliance records.
Manage administrative requirements associated with Early Head Start and Best Beginnings scholarships and other childcare reimbursement programs.

Compliance, Risk Management, and Quality Improvement

Monitor organizational compliance with contracts, licensing requirements, funding agreements, confidentiality requirements, and internal policies.
Maintain organized compliance calendars, documentation systems, and reporting deadlines.
Review documentation for completeness, accuracy, timeliness, and compliance.
Assist with audits, monitoring visits, contract reviews, insurance requirements, and regulatory inquiries.
Identify organizational risks and work with leadership to implement appropriate safeguards and corrective actions.

Billing, Reimbursement, and Financial Administration

Coordinate billing and reimbursement processes for childcare and other eligible services.
Ensure that supporting documentation is complete, accurate, and submitted within required timelines.
Track accounts receivable, denied claims, missing documentation, payment discrepancies, and outstanding reimbursements.
Work with accounting staff, program leaders, contractors, families, and funding agencies to resolve billing issues.
Process accounts payable and accounts receivable, ensuring accuracy and timely payments and collections.
Help develop new reimbursement systems and sustainable revenue opportunities.
Provide operational and financial data to support budgeting, forecasting, grant management, and organizational decision-making.

Fundraising

Assist with fundraising activities, including donor outreach, sponsorship requests, and preparation of fundraising materials.
Support the planning and coordination of fundraising events, campaigns, and community engagement activities.
Maintain accurate donor records, track contributions and pledges, and prepare acknowledgement letters and fundraising reports.

Leadership and Staff Support

Coordinate staff onboarding, required documentation, training records, and administrative orientation.
Promote respectful communication, collaboration, confidentiality, professionalism, and mission-centered service.
Provide guidance to employees regarding administrative procedures, childcare requirements, documentation, and compliance responsibilities.
Serve as a dependable leadership resource when the Executive Director is unavailable.

Family and Community Support

Ensure that administrative systems remain responsive and accessible to the children and families served by Family Tree.
Communicate professionally and compassionately with families, recognizing that many participants are navigating stressful or complex circumstances.
Represent Family Tree professionally with funders, regulatory agencies, vendors, community partners, and other stakeholders.
Support special events, community outreach, resource fairs, and organizational activities as needed.

Qualifications

Bachelor’s degree in business administration, nonprofit management, early childhood education, human services, public administration, or a related field required.
Significant experience in organizational operations, administration, compliance, billing, program management, or a related area.
Experience working in a licensed childcare, nonprofit, social-service, healthcare, or human-services environment strongly preferred.
Knowledge of childcare licensing, enrollment, reimbursement, documentation, and health and safety requirements preferred.
Demonstrated ability to manage multiple operational areas, deadlines, regulatory requirements, and confidential information.
Strong leadership, organizational, communication, problem-solving, and decision-making skills.
Ability to develop systems, improve processes, supervise employees, and work collaboratively across programs.
Commitment to Family Tree Nurturing Center’s mission and to serving children and families with competence, compassion, dignity, and respect.

Pay: $55,000.00 - $68,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in billings, mt

Office Manager

Administrative Project Coordinator - Level 1

Assistant Registrar - Billings, MT

Branch Office Administrator

Administrative Assistant

Patient Services Specialist (Hybrid)

Administrative Assistant

Patient Access Acute Representative

Receptionist/Administrative Assistant

Customer Service Rep

Office Manager

Administrative Assistant

Finance & Membership Specialist

Project Manager/Estimator

Military Service - U.S. Air National Guard, Administration

Field Service Engineer

Military Service - U.S. Air National Guard, Command and Control Operations

Military Service - U.S. Air National Guard, All Source Intelligence Analyst

Administrative Assistant 2

Accounts Receivable

I want to receive the latest job alert for administrative services in billings, mt

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected