Top 106 Contract administration Jobs in Billings, Mt

Office Manager
Confidential —Billings, MT
- $55,000 - $68,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
1d
Administrative Assistant
Karell Kimmet Beddow PLLP —Billings, MT
- From $20 an hour
- Temporary
- Mid-level
- Organizational skills
- In-person
- Flexible schedule
Quick Apply
14d
Office Manager
Family Tree Nurturing Center —Billings, MT
- $55,000 - $68,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Relocation assistance
- Health insurance
Quick Apply
6d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Montana
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Military Service - U.S. Air National Guard, Command and Control Operations
Military Service - U.S. Air National Guard Recruiting —Montana
- From $49,838.78 a year
- Full-time
- High school
- English
- High school diploma or GED
- Health insurance
Client Services Coordinator
Community Medical Services —Billings, MT
- $20 - $23 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Medication administration
- Health savings account
- Paid holidays
Quick Apply
13d
Project Accountant
HDR —Billings, MT
- $27.50 - $37.50 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Urban Renewal District Administrator
City of Billings, MT —Billings, MT
- $82,941.71 - $86,389.82 a year
- 8 hour shift
- 5 years
- Research
- Office
- Health savings account
- Paid holidays
6d
Account Support Specialist
FISHERS DOCUMENT SYSTEMS INC —Billings, MT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health savings account
- Paid holidays
Account Clerk II - Municipal Court
City of Billings, MT —Billings, MT
- $19.60 - $21.61 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
- Health savings account
- Paid holidays
Independent Contractor - MSHA Consultant
J. J. Keller & Associates, Inc —Billings, MT
- Online Application
- Sales
- Driver's License
- Travel
Director - Payer Relations
Billings Clinic —Billings, MT
- Full-time
- 6 years
- Office
- Bachelor's degree
- Wellness program
- 403(b) matching
IT Regional Operations Liaison Program Manager
Billings Clinic —Billings, MT
- $38.96 - $48.71 an hour
- Full-time
- 5 years
- Master's degree
- Analysis skills
- Wellness program
- 403(b) matching
10d
Healthcare Architect
Cushing Terrell —Billings, MT
- $80,000 - $100,000 a year
- Full-time
- Microsoft Outlook
- Construction site
- 5 years
Public Works Director
City of Billings, MT —Billings, MT
- Full-time
- 5 years
- Office
- Driver's License
- Health savings account
- Paid holidays
Dialysis Area Operations Director
Dialysis Clinic, Inc. —Billings, MT
- $0 a year
- Online Application
- Clinic
- Bachelor's degree
- Business Administration
- Paid training
- Wellness program
Quick Apply
Personal Lines Senior Territory Manager
Liberty Mutual —Billings, MT
- $94,000 - $159,000 a year
- Full-time
- 6 years
- Bachelor's degree
- Continuous improvement
- Paid holidays
- Health insurance
Director of Rehabilitation
Reliant Rehabilitation —Billings, MT
- $72,800 - $108,000 a year
- Management
- Customer service
- Physical & Rehabilitation Medicine
- Health insurance
- Dental insurance
6d
Loan Assistant/Specialist (Agricultural)
US Farm Service Agency —Billings, MT
- $40,736 - $80,243 a year
- Online Application
- Background check
- Writing skills
- Pass drug screening
- Flexible spending account
8d
Senior Healthcare Planner
A&E + SMA Design —Billings, MT
- Full-time
- 11+ years
- Research
- Master's degree
- Profit sharing
- Wellness program

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contract administration jobs near billings, mt

Office Manager

Confidential
Billings, MT

Quick Apply

Job Details

Full-time
$55,000 - $68,000 a year
1 day ago

Qualifications

Bachelor's degree
Community relationship building

Full Job Description

Office Manager

Reports to: Executive Director

Status: Full-Time, Exempt

Salary: $55,000-$68,000 annually

Position Summary

The Office Manager is a key member of a leadership team and is responsible for ensuring the organization’s administrative and operational systems function effectively, efficiently, and in compliance with applicable requirements.

This position provides leadership and oversight for office administration, operations, regulatory compliance, billing and reimbursement, quality improvement, and internal procedures. The Manager works closely with the Executive Director and senior leadership to strengthen organizational infrastructure, improve service delivery, manage risk, fundraise, and ensure that staff have the systems and resources necessary to serve children and families successfully.

Primary Responsibilities

Organizational and Administrative Operations

Oversee the organization’s day-to-day administrative and operational functions.
Coordinate office operations, purchasing, records management, technology, vendors, and administrative resources.
Support organizational planning, budgeting, contract administration, and strategic initiatives.

Administration and Licensing

Ensure ongoing compliance with Montana childcare licensing regulations, health and safety standards, background-check requirements, training requirements, and required documentation.
Maintain complete and accurate childcare licensing, enrollment, attendance, staffing, inspection, and compliance records.
Manage administrative requirements associated with Early Head Start and Best Beginnings scholarships and other childcare reimbursement programs.

Compliance, Risk Management, and Quality Improvement

Monitor organizational compliance with contracts, licensing requirements, funding agreements, confidentiality requirements, and internal policies.
Maintain organized compliance calendars, documentation systems, and reporting deadlines.
Review documentation for completeness, accuracy, timeliness, and compliance.
Assist with audits, monitoring visits, contract reviews, insurance requirements, and regulatory inquiries.
Identify organizational risks and work with leadership to implement appropriate safeguards and corrective actions.

Billing, Reimbursement, and Financial Administration

Coordinate billing and reimbursement processes for childcare and other eligible services.
Ensure that supporting documentation is complete, accurate, and submitted within required timelines.
Track accounts receivable, denied claims, missing documentation, payment discrepancies, and outstanding reimbursements.
Work with accounting staff, program leaders, contractors, families, and funding agencies to resolve billing issues.
Process accounts payable and accounts receivable, ensuring accuracy and timely payments and collections.
Help develop new reimbursement systems and sustainable revenue opportunities.
Provide operational and financial data to support budgeting, forecasting, grant management, and organizational decision-making.

Fundraising

Assist with fundraising activities, including donor outreach, sponsorship requests, and preparation of fundraising materials.
Support the planning and coordination of fundraising events, campaigns, and community engagement activities.
Maintain accurate donor records, track contributions and pledges, and prepare acknowledgement letters and fundraising reports.

Leadership and Staff Support

Coordinate staff onboarding, required documentation, training records, and administrative orientation.
Promote respectful communication, collaboration, confidentiality, professionalism, and mission-centered service.
Provide guidance to employees regarding administrative procedures, childcare requirements, documentation, and compliance responsibilities.
Serve as a dependable leadership resource when the Executive Director is unavailable.

Family and Community Support

Ensure that administrative systems remain responsive and accessible to the children and families served by Family Tree.
Communicate professionally and compassionately with families, recognizing that many participants are navigating stressful or complex circumstances.
Represent Family Tree professionally with funders, regulatory agencies, vendors, community partners, and other stakeholders.
Support special events, community outreach, resource fairs, and organizational activities as needed.

Qualifications

Bachelor’s degree in business administration, nonprofit management, early childhood education, human services, public administration, or a related field required.
Significant experience in organizational operations, administration, compliance, billing, program management, or a related area.
Experience working in a licensed childcare, nonprofit, social-service, healthcare, or human-services environment strongly preferred.
Knowledge of childcare licensing, enrollment, reimbursement, documentation, and health and safety requirements preferred.
Demonstrated ability to manage multiple operational areas, deadlines, regulatory requirements, and confidential information.
Strong leadership, organizational, communication, problem-solving, and decision-making skills.
Ability to develop systems, improve processes, supervise employees, and work collaboratively across programs.
Commitment to Family Tree Nurturing Center’s mission and to serving children and families with competence, compassion, dignity, and respect.

Pay: $55,000.00 - $68,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

contract administration jobs in billings, mt

Office Manager

Administrative Assistant

Office Manager

Military Service - U.S. Air National Guard, Administration

Military Service - U.S. Air National Guard, Command and Control Operations

Client Services Coordinator

Project Accountant

Urban Renewal District Administrator

Account Support Specialist

Account Clerk II - Municipal Court

Independent Contractor - MSHA Consultant

Director - Payer Relations

IT Regional Operations Liaison Program Manager

Healthcare Architect

Public Works Director

Dialysis Area Operations Director

Personal Lines Senior Territory Manager

Director of Rehabilitation

Loan Assistant/Specialist (Agricultural)

Senior Healthcare Planner

I want to receive the latest job alert for contract administration in billings, mt

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