Top 70 Office Jobs in Billings, Mt

Office Manager
Confidential —Billings, MT
- $55,000 - $68,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
1d
Front Desk Receptionist
Rimrock Podiatry —Billings, MT
- $17 - $20 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Part Time Medical Receptionist/Front Desk
Billings Dermatology & Aesthetics —Billings, MT
- $16 - $18 an hour
- Part-time
- Sales
- Inventory management
- Office
- Employee discount
Quick Apply
8h
Front Desk Admin (Willing to Train)
Yellowstone Family Dental —Billings, MT
- Part-time
- Dental office
- Computer literacy
- Entry level
Quick Apply
14d
Administrative Assistant
RiverStone Health —Billings, MT
- $19.21 - $23.48 an hour
- Full-time
- Computer literacy
- HIPAA
- Office
Receptionist/Administrative Assistant
Knife River Corporation —Billings, MT
- Overtime
- Background check
- Clean driving record
- Microsoft Excel
- Health insurance
- Dental insurance
12d
Executive Assistant
Contractor Staffing Source —Billings, MT
- $20 - $25 an hour
- Full-time
- Remote
- Microsoft Outlook
- Mid-level
- Communication skills
- Work from home
Quick Apply
Intake Clerk/Front Desk Receptionist
Friedel Clinic —Billings, MT
- $15 - $18 an hour
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Paid time off
- On-the-job training
Quick Apply
11d
Administrative Assistant 2
State of Montana —Billings, MT
- $23.05 an hour
- Online Application
- Customer service
- Mid-level
- Office
- Paid holidays
- Health insurance
1d
Administrative Assistant I
First Interstate Bank —Billings, MT
- Overtime
- Computer literacy
- Office
- High school diploma or GED
- Paid holidays
- Paid time off
6d
Administrative Assistant II
Billings Public Schools —Billings, MT
- $19.86 an hour
- 8 hour shift
- Computer literacy
- Mid-level
- Office
5d
Office Administrative Assistant
ENERGY LABORATORIES INC —Billings, MT
- $20 - $22 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Organizational skills
Quick Apply
Assistant Dental Office Manager
Aspen Dental —Billings, MT
- $21 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Data Entry/Customer Service Rep
MT Safety Services/Associated Employers —Billings, MT
- From $20 an hour
- Email
- Microsoft Outlook
- Office
- In-person
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant III
Billings Public Schools —Billings, MT
- $21.36 an hour
- 8 hour shift
- Microsoft Word
- Mid-level
- Office
5d
Montana Clerical
Seldin, LLC —Billings, MT
- Background check
- Pass drug screening
- Entry level
Quick Apply
Administrative Assistant
HUB International —Billings, MT
- Full-time
- Microsoft Outlook
- Inventory management
- Computer literacy
Operations Coordinator
Environmental Contractors —Billings, MT
- $26 - $32 an hour
- Email
- Mid-level
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
15h
Service Admin
Bish's RV —Billings, MT
- Microsoft Excel
- Dealership
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
4d
Membership Data Specialist
Boys & Girls Clubs of Yellowstone County —Billings, MT
- $21 - $23 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
12h

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Office Manager

Confidential
Billings, MT

Quick Apply

Job Details

Full-time
$55,000 - $68,000 a year
1 day ago

Qualifications

Bachelor's degree
Community relationship building

Full Job Description

Office Manager

Reports to: Executive Director

Status: Full-Time, Exempt

Salary: $55,000-$68,000 annually

Position Summary

The Office Manager is a key member of a leadership team and is responsible for ensuring the organization’s administrative and operational systems function effectively, efficiently, and in compliance with applicable requirements.

This position provides leadership and oversight for office administration, operations, regulatory compliance, billing and reimbursement, quality improvement, and internal procedures. The Manager works closely with the Executive Director and senior leadership to strengthen organizational infrastructure, improve service delivery, manage risk, fundraise, and ensure that staff have the systems and resources necessary to serve children and families successfully.

Primary Responsibilities

Organizational and Administrative Operations

Oversee the organization’s day-to-day administrative and operational functions.
Coordinate office operations, purchasing, records management, technology, vendors, and administrative resources.
Support organizational planning, budgeting, contract administration, and strategic initiatives.

Administration and Licensing

Ensure ongoing compliance with Montana childcare licensing regulations, health and safety standards, background-check requirements, training requirements, and required documentation.
Maintain complete and accurate childcare licensing, enrollment, attendance, staffing, inspection, and compliance records.
Manage administrative requirements associated with Early Head Start and Best Beginnings scholarships and other childcare reimbursement programs.

Compliance, Risk Management, and Quality Improvement

Monitor organizational compliance with contracts, licensing requirements, funding agreements, confidentiality requirements, and internal policies.
Maintain organized compliance calendars, documentation systems, and reporting deadlines.
Review documentation for completeness, accuracy, timeliness, and compliance.
Assist with audits, monitoring visits, contract reviews, insurance requirements, and regulatory inquiries.
Identify organizational risks and work with leadership to implement appropriate safeguards and corrective actions.

Billing, Reimbursement, and Financial Administration

Coordinate billing and reimbursement processes for childcare and other eligible services.
Ensure that supporting documentation is complete, accurate, and submitted within required timelines.
Track accounts receivable, denied claims, missing documentation, payment discrepancies, and outstanding reimbursements.
Work with accounting staff, program leaders, contractors, families, and funding agencies to resolve billing issues.
Process accounts payable and accounts receivable, ensuring accuracy and timely payments and collections.
Help develop new reimbursement systems and sustainable revenue opportunities.
Provide operational and financial data to support budgeting, forecasting, grant management, and organizational decision-making.

Fundraising

Assist with fundraising activities, including donor outreach, sponsorship requests, and preparation of fundraising materials.
Support the planning and coordination of fundraising events, campaigns, and community engagement activities.
Maintain accurate donor records, track contributions and pledges, and prepare acknowledgement letters and fundraising reports.

Leadership and Staff Support

Coordinate staff onboarding, required documentation, training records, and administrative orientation.
Promote respectful communication, collaboration, confidentiality, professionalism, and mission-centered service.
Provide guidance to employees regarding administrative procedures, childcare requirements, documentation, and compliance responsibilities.
Serve as a dependable leadership resource when the Executive Director is unavailable.

Family and Community Support

Ensure that administrative systems remain responsive and accessible to the children and families served by Family Tree.
Communicate professionally and compassionately with families, recognizing that many participants are navigating stressful or complex circumstances.
Represent Family Tree professionally with funders, regulatory agencies, vendors, community partners, and other stakeholders.
Support special events, community outreach, resource fairs, and organizational activities as needed.

Qualifications

Bachelor’s degree in business administration, nonprofit management, early childhood education, human services, public administration, or a related field required.
Significant experience in organizational operations, administration, compliance, billing, program management, or a related area.
Experience working in a licensed childcare, nonprofit, social-service, healthcare, or human-services environment strongly preferred.
Knowledge of childcare licensing, enrollment, reimbursement, documentation, and health and safety requirements preferred.
Demonstrated ability to manage multiple operational areas, deadlines, regulatory requirements, and confidential information.
Strong leadership, organizational, communication, problem-solving, and decision-making skills.
Ability to develop systems, improve processes, supervise employees, and work collaboratively across programs.
Commitment to Family Tree Nurturing Center’s mission and to serving children and families with competence, compassion, dignity, and respect.

Pay: $55,000.00 - $68,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

office jobs in billings, mt

Office Manager

Front Desk Receptionist

Part Time Medical Receptionist/Front Desk

Front Desk Admin (Willing to Train)

Administrative Assistant

Receptionist/Administrative Assistant

Executive Assistant

Intake Clerk/Front Desk Receptionist

Administrative Assistant 2

Administrative Assistant I

Administrative Assistant II

Office Administrative Assistant

Assistant Dental Office Manager

Data Entry/Customer Service Rep

Administrative Assistant III

Montana Clerical

Administrative Assistant

Operations Coordinator

Service Admin

Membership Data Specialist

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