Top 42 Service administrator Jobs in Billings, Mt

Office Manager
Confidential —Billings, MT
- $55,000 - $68,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
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1d
Service Administrator
Air Controls- Billings —Billings, MT
- Full-time
- Office
- Ability to lift 50 pounds
- Organizational skills
- Vision insurance
Quick Apply
11d
Senior Systems Administrator
EMIT Technologies, Inc. —Billings, MT
- $75,000 - $120,000 a year
- Remote
- 5 years
- Bachelor's degree
- SharePoint
Administrative Assistant II
Billings Public Schools —Billings, MT
- $19.86 an hour
- 8 hour shift
- Computer literacy
- Mid-level
- Office
1d
IT Systems Administrator - Applications
Crowley Fleck PLLP —Billings, MT
- Overtime
- Writing skills
- Mid-level
- Office
- Paid parental leave
- Disability insurance
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Administrator on Duty
Billings Clinic —Billings, MT
- $42.96 - $53.70 an hour
- Weekends as needed
- Nursing
- RN License
- 3 years
- Wellness program
- 403(b) matching
Receptionist/Administrative Assistant
Knife River Corporation —Billings, MT
- Overtime
- Background check
- Clean driving record
- Microsoft Outlook
- Health insurance
- Dental insurance
12d
Service Administrator
Pape Material Handling Inc —Billings, MT
- $18.55 - $26.89 an hour
- Customer service
- Word processing
- Computer literacy
- Paid holidays
- Disability insurance
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Administrative Assistant II (Special Education)
Billings Public Schools —Billings, MT
- $19.86 an hour
- 8 hour shift
- Computer literacy
- Mid-level
- Administrative experience
Office Administrative Assistant
ENERGY LABORATORIES INC —Billings, MT
- $20 - $22 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Organizational skills
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COMMUNITY ADMINISTRATOR
Volunteers of America Northern Rockies —Billings, MT
- Weekends as needed
- Sales
- Mid-level
- Office
Administrative Assistant III
Billings Public Schools —Billings, MT
- $21.36 an hour
- 8 hour shift
- Microsoft Word
- Mid-level
- Office
6d
Office Manager
Family Tree Nurturing Center —Billings, MT
- $55,000 - $68,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Relocation assistance
- Health insurance
Quick Apply
6d
Administrative Assistant I
First Interstate Bank —Billings, MT
- Overtime
- Computer literacy
- Office
- High school diploma or GED
- Paid holidays
- Paid time off
6d
Administrative Assistant
AIH Manufacuring —Billings, MT
- Full-time
- Google Workspace
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Urban Renewal District Administrator
City of Billings, MT —Billings, MT
- $82,941.71 - $86,389.82 a year
- 8 hour shift
- 5 years
- Research
- Office
- Health savings account
- Paid holidays
6d
Site Administrator - Early Head Start (Billings, MT)
Aware Inc. —Billings, MT
- $22.59 an hour
- Overnight shift
- Word processing
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Dental Office Manager
Aspen Dental —Billings, MT
- $21 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Administrative Assistant
RiverStone Health —Billings, MT
- $19.21 - $23.48 an hour
- Full-time
- Computer literacy
- HIPAA
- Office
Network & Telecommunications Administrator I
First Interstate Bank —Billings, MT
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Paid time off

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service administrator jobs near billings, mt

Office Manager

Confidential
Billings, MT

Quick Apply

Job Details

Full-time
$55,000 - $68,000 a year
1 day ago

Qualifications

Bachelor's degree
Community relationship building

Full Job Description

Office Manager

Reports to: Executive Director

Status: Full-Time, Exempt

Salary: $55,000-$68,000 annually

Position Summary

The Office Manager is a key member of a leadership team and is responsible for ensuring the organization’s administrative and operational systems function effectively, efficiently, and in compliance with applicable requirements.

This position provides leadership and oversight for office administration, operations, regulatory compliance, billing and reimbursement, quality improvement, and internal procedures. The Manager works closely with the Executive Director and senior leadership to strengthen organizational infrastructure, improve service delivery, manage risk, fundraise, and ensure that staff have the systems and resources necessary to serve children and families successfully.

Primary Responsibilities

Organizational and Administrative Operations

Oversee the organization’s day-to-day administrative and operational functions.
Coordinate office operations, purchasing, records management, technology, vendors, and administrative resources.
Support organizational planning, budgeting, contract administration, and strategic initiatives.

Administration and Licensing

Ensure ongoing compliance with Montana childcare licensing regulations, health and safety standards, background-check requirements, training requirements, and required documentation.
Maintain complete and accurate childcare licensing, enrollment, attendance, staffing, inspection, and compliance records.
Manage administrative requirements associated with Early Head Start and Best Beginnings scholarships and other childcare reimbursement programs.

Compliance, Risk Management, and Quality Improvement

Monitor organizational compliance with contracts, licensing requirements, funding agreements, confidentiality requirements, and internal policies.
Maintain organized compliance calendars, documentation systems, and reporting deadlines.
Review documentation for completeness, accuracy, timeliness, and compliance.
Assist with audits, monitoring visits, contract reviews, insurance requirements, and regulatory inquiries.
Identify organizational risks and work with leadership to implement appropriate safeguards and corrective actions.

Billing, Reimbursement, and Financial Administration

Coordinate billing and reimbursement processes for childcare and other eligible services.
Ensure that supporting documentation is complete, accurate, and submitted within required timelines.
Track accounts receivable, denied claims, missing documentation, payment discrepancies, and outstanding reimbursements.
Work with accounting staff, program leaders, contractors, families, and funding agencies to resolve billing issues.
Process accounts payable and accounts receivable, ensuring accuracy and timely payments and collections.
Help develop new reimbursement systems and sustainable revenue opportunities.
Provide operational and financial data to support budgeting, forecasting, grant management, and organizational decision-making.

Fundraising

Assist with fundraising activities, including donor outreach, sponsorship requests, and preparation of fundraising materials.
Support the planning and coordination of fundraising events, campaigns, and community engagement activities.
Maintain accurate donor records, track contributions and pledges, and prepare acknowledgement letters and fundraising reports.

Leadership and Staff Support

Coordinate staff onboarding, required documentation, training records, and administrative orientation.
Promote respectful communication, collaboration, confidentiality, professionalism, and mission-centered service.
Provide guidance to employees regarding administrative procedures, childcare requirements, documentation, and compliance responsibilities.
Serve as a dependable leadership resource when the Executive Director is unavailable.

Family and Community Support

Ensure that administrative systems remain responsive and accessible to the children and families served by Family Tree.
Communicate professionally and compassionately with families, recognizing that many participants are navigating stressful or complex circumstances.
Represent Family Tree professionally with funders, regulatory agencies, vendors, community partners, and other stakeholders.
Support special events, community outreach, resource fairs, and organizational activities as needed.

Qualifications

Bachelor’s degree in business administration, nonprofit management, early childhood education, human services, public administration, or a related field required.
Significant experience in organizational operations, administration, compliance, billing, program management, or a related area.
Experience working in a licensed childcare, nonprofit, social-service, healthcare, or human-services environment strongly preferred.
Knowledge of childcare licensing, enrollment, reimbursement, documentation, and health and safety requirements preferred.
Demonstrated ability to manage multiple operational areas, deadlines, regulatory requirements, and confidential information.
Strong leadership, organizational, communication, problem-solving, and decision-making skills.
Ability to develop systems, improve processes, supervise employees, and work collaboratively across programs.
Commitment to Family Tree Nurturing Center’s mission and to serving children and families with competence, compassion, dignity, and respect.

Pay: $55,000.00 - $68,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

service administrator jobs in billings, mt

Office Manager

Service Administrator

Senior Systems Administrator

Administrative Assistant II

IT Systems Administrator - Applications

Administrator on Duty

Receptionist/Administrative Assistant

Service Administrator

Administrative Assistant II (Special Education)

Office Administrative Assistant

COMMUNITY ADMINISTRATOR

Administrative Assistant III

Office Manager

Administrative Assistant I

Administrative Assistant

Urban Renewal District Administrator

Site Administrator - Early Head Start (Billings, MT)

Assistant Dental Office Manager

Administrative Assistant

Network & Telecommunications Administrator I

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