Position Status: Regular, Full-time (40 hours/week)
Work Schedule: Monday - Friday, 8:00am - 4:00pm
We're looking for a people-focused HR Generalist who enjoys building strong relationships, supporting employees and leaders, and helping create a positive workplace culture. In this role, you'll partner across the organization to support recruitment, employee relations, benefits, compliance, and day-to-day HR operations while making a meaningful impact on the employee experience.
Job Summary
The Human Resources (HR) Generalist serves as the organization’s primary internal Human Resources professional, partnering with leadership and employees to foster a positive, compliant, and employee-centered workplace. This position supports the full employee lifecycle including recruitment, onboarding, employee relations, performance management, training, engagement, policy administration, and HR compliance.
Working collaboratively with the organizations Professional Employer Organization (PEO), the HR Generalist helps coordinate payroll, benefits administration, leave management, HRIS processes, and employment compliance while serving as the primary point of contact for all staff. The HR Generalist promotes Allies in Aging’s mission and Core Values by proving exceptional customer service and trusted HR guidance throughout the organization.
Duties
- Serve as the primary HR resource for employees and leadership by providing guidance on policies, procedures, employment practices, and employee relations matters.
- Partners with the PEO to coordinate HR operations including payroll processing, employee benefits administration, HRIS maintenance, leave administration, and regulatory compliance.
- Coordinates full-cycle recruitment including posting vacancies, screening applicants, scheduling interviews, conducting background checks, preparing offers, and facilitating new employee onboarding.
- Maintains accurate and confidential employee personnel files, HR records, and documentation.
- Assists managers and directors with employee coaching, performance management, corrective action, investigations, conflict resolution, and employee recognition.
- Coordinates the organization’s performance evaluation process and assists managers and directors throughout the review cycle.
- Maintains and updates job descriptions, organizational charts, HR forms, and employment-related documents (in collaboration with the PEO where appropriate).
- Collaborate with the PEO with the development, implementation, communication, and administration of HR policies, procedures, and employee handbook updates.
- Coordinates employee training and development initiatives, tracks required compliance training and maintains training records.
- Coordinates employee engagement activities, wellness initiatives, and recognition programs to support organizational culture efforts.
- Assists employees with benefit questions and serves as a liaison between employees and the PEO Benefit Administration team.
- Coordinates employee leaves of absence in collaboration with the PEO while ensuring compliance with applicable federal and state laws.
- Assist leadership in workforce planning, succession planning, and organizational development initiatives.
- Collaborates with the PEO to maintain compliance with federal, state, and local employment regulations.
- Coordinates and facilitates All Staff Meetings held once every other month.
- Maintains confidentiality of sensitive employee and organizational information.
Minimum Qualifications
- High School Diploma or equivalent required.
- Two (2) years of progressively responsible Human Resources experience required.
- Experience supporting recruitment, employee relations, benefits, performance management, and HR compliance required.
- Experience working with an HRIS.
- Experience working with or alongside a Professional Employer Organization (PEO) is preferred but not required.
- SHRM-CP, HRCI-aPHR, or comparable HR certification is preferred.
- Experience working in the non-profit sector and supporting mission-driven organizations preferred.
- Successful completion of a background check.
- Strong working knowledge of Microsoft Office Suite.
- Excellent verbal, written, and presentation skills.
- Interest in and desire to support older adults through the organization’s mission.
Skills
- Working knowledge of federal and Montana employment laws and HR best practices.
- Strong interpersonal, coaching, and conflict resolution skills.
- Excellent organizational skills with exceptional attention to detail.
- Ability to exercise sound judgement while maintaining confidentiality.
- Strong customer service orientation with the ability to build trusting relationships.
- Ability to work independently while collaborating effectively with leadership and the PEO.
- Strong analytical and problem-solving abilities.
Pay: From $48,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Are you at least 18 years or older? (Yes or No answer only)
- Are you able to perform the essential functions of the job for which you are applying, with or without a reasonable accommodation? (Yes or No answer only)
- Referral Source: How did you hear about Allies in Aging?
Experience:
- Human Resources: 2 years (Required)
License/Certification:
- HRCI or SHRM Certification (Preferred)
Work Location: In person
