Location: Binghamton, NY
Category: Professional
Job Type: Full-time
Posted On: Wed Jun 17 2026
Job Description:
Budget Title: Senior Staff Assistant (SL-3)
Salary: $57,151
The Operations and Finance Manager will:
- Provide administrative support to the Chair and Program Directors
-
Advise Chair, Program Directors and others with respect to university programs/policies
-
Assist the Chair with problem solving
-
Identify practical ways to improve efficiency
-
Oversee financial accounts and assist with budgeting and other financial matters
-
Attend meetings with Chair and Assistant and Associate Deans as needed
-
Assist Chair with tracking and estimating revenues and expenses
-
Prepare budget monthly/compile data from Business Intelligence platform as needed
-
Meet with Chair to go over budget as needed
-
Keep track of various accounts and manage balance transfers as appropriate
-
Oversee tracking of summer/winter enrollments to assist Chair in revenue projections
-
Curricular planning, course scheduling and promotion
-
Assist Chair and Program Directors with curricular planning and solving related problems
-
Prepare curriculum plan files, coordinate with Harpur Dean's office, and attend planning meetings with Chair and Harpur Dean's office
-
Attend department meetings, take attendance and detailed notes, create minutes
-
Prepare and circulate draft of course schedules and enter in Banner
-
Maintain contacts with adjuncts and summer/winter instructors
-
Maintain "Course Guide" information to faculty and instructors for editing each semester. Maintain complete listing for future reference
-
Edit and submit material for University Catalogue / Bulletin
-
Maintain instructor course offering history for each faculty member
-
Promotion of Winter and Summer courses
-
Coordinate staff responsibilities to ensure uninterrupted operations when staff are absent from work
-
Compile statistics, generate departmental reports, and assist with special projects as needed
-
Provide administrative support for the graduate and undergraduate programs
-
Work under the supervision of chair and the director of graduate studies to monitor graduate student appointments and financial support determined by faculty for purposes of department budgeting
-
Assist faculty as a liaison to the Research Foundation for external grant support
-
Purchase items as directed on behalf of the department and faculty
-
Provide support for department computers and labs
Job Requirements:
-
Bachelor's degree (or higher)
-
2+ years of experience in an office administration role, i.e. records management, resource allocation, budget and financial management, maintenance of confidential records, etc.
-
Experience with office computer software, i.e. office products, email, online calendar management, database management, etc.
Preferred:
- Accounting training and/or experience
-
Computer technical support training and/or experience
Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.
Additional Information:
Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.
