Location: Binghamton, NY
Category: Professional
Job Type: Full-time
Posted On: Tue Jun 2 2026
Job Description:
Budget Title: Senior Staff Assistant (SL-3)
Salary: $57,151 - $68,000
The Assistant to the Associate Deans provides high-level administrative support in a dynamic academic environment with shifting priorities and evolving needs. This role requires effective organizational skills, sound judgment, discretion, and the ability to manage competing responsibilities with accuracy and efficiency.
Working across divisions and collaborating with a wide range of individuals and groups, this position helps advance the Associate Deans' initiatives and daily operations. The role plays a critical part in maintaining day-to-day workflow continuity and supporting the effective coordination of projects, communications, and administrative processes. The successful candidate will be highly organized, proactive, and able to anticipate needs, solve problems, and maintain forward momentum with minimal supervision while consistently producing reliable and high-quality work.
Key Responsibilities:
- Provide flexible administrative support for committees, special projects, and events.
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Coordinate meetings and committee operations, including scheduling, agenda development, minutes, follow-up communication, and action item tracking.
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Coordinate purchasing, vendor communication, and procurement activities related to programs, grants, events, and operational needs.
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Track expenditures for designated accounts and grant-funded initiatives.
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Manage and organize documents, files, and shared drives, ensuring appropriate access and recordkeeping.
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Develop promotional and informational materials using Canva, Google Slides, and related tools.
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Monitor deadlines and independently manage recurring and ad hoc responsibilities to ensure timely completion.
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Assist with planning and logistics for events, visiting guests, and travel arrangements.
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Contribute to projects and strategic initiatives through data collection, reporting, and document coordination.
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Facilitate communication and coordination among faculty, staff, campus, and community partners, and external organizations.
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Exercise discretion and maintain strict confidentiality with sensitive information.
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Demonstrate follow-through, attention to detail, and the ability to foster and maintain effective working relationships across a wide range of collaborators and stakeholders.
The successful candidate will demonstrate written and verbal communication skills, including the ability to prepare clear and professional documentation and contribute to solution-oriented collaboration. The position requires organizational and technical proficiency, professionalism, interpersonal effectiveness, and the ability to independently manage multiple responsibilities in a complex environment.
Job Requirements:
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Bachelor's degree
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Demonstrated experience preparing clear, accurate, and professional documentation and communications
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Demonstrated ability to effectively use Google Workspace tools, including Gmail, Calendar, Docs, Drive, Sheets, Forms, and Slides
Preferred:
- Master's degree
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Demonstrated experience providing administrative support to leadership within higher education or another complex organizational environment
Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.
Additional Information:
Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.
