Administrative Assistant for the Binghamton Fund and Donor Relations Category:Professional & Support StaffSubscribe:New Job Alerts
RSS Job FeedDepartment:DIVISION OF ADVANCEMENTLocations:Vestal, NYPosted:Aug 6, 2026Closes:Sep 7, 2026 - 11:59 PM EDTType:Full-timePosition ID:203374 ShareAbout The Research Foundation for SUNY at Binghamton :
Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive
Working at Binghamton University is about more than having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success. Embedded within the University, The Research Foundation (RF) exists to serve SUNY and to capitalize on the scope, scale and diversity of SUNY as an engine of New York State's innovation economy. We are the largest comprehensive university-connected research foundation in the country. The RF is mission focused and serves Binghamton University by providing essential administrative services that enable faculty to focus their efforts on the education of students and the performance of life-changing research. As a private not-for-profit corporation, we support nearly $1 billion in SUNY research activity annually, providing sponsored programs administration and commercialization support services to SUNY faculty performing research in numerous disciplines.
The RF offers a comprehensive benefits package that is a valuable part of our total compensation. Included in the benefits package are comprehensive health, dental, and vision insurance, dependent care and healthcare spending accounts, employer retirement contributions at 7% of earnings, retiree health benefits and more! The RF promotes employee work/life balance through generous paid leave offerings and wellness resources for employees and their families. Furthermore, our 10 Perks of Working at the RF provides an at-a-glance view of our top benefits that make us a great place to work. Employees receive support throughout their career with access to professional development opportunities across campus, college savings plans, access to public student loan forgiveness programs, a tuition waiver program, and much more!
Job Description:
The Administrative Assistant for the Binghamton Fund and Donor Relations provides a full range of comprehensive office and administrative support for the Binghamton Fund and Donor Relations & Stewardship teams. Operating within the Office of Development within the Division of Advancement, this position plays a vital role in maintaining efficient daily operations and ensuring seamless donor stewardship. This position reports directly to the Senior Supervising Director of the Binghamton Fund and Donor Relations.
Duties and Responsibilities:
Office and Reception Management
- Manage daily reception duties for the Binghamton Fund, Donor Relations and Stewardship, and associated teams located in the same area by greeting guests, distributing mail, handling photocopying/filing, and ordering office supplies.
- Answer incoming phone calls and draft timely, professional correspondence for the Binghamton Fund and Donor Relations and Stewardship general email accounts.
- Maintain calendars, schedule meetings, manage appointments, reserve meeting rooms, arrange audio-visual/training equipment, and coordinate catering requests.
Gift Documentation and Account Coordination
- Produce final gift agreement materials for signature and execute proper protocols upon return to ensure secure storage of signed agreements and accurate tracking.
- Facilitate the completion of account open and change forms, ensuring all necessary signatures from across the division and campus are secured.
Financial Administration
- Prepare and record expenditure vouchers and reconcile monthly reports from the Accounting office for both departments.
Various Projects
- Provide critical logistical support for key programs and initiatives, including:
- Assembling the annual Donor Impact Packets (DIP) for donor-funded scholarships, student awards, programmatic, and faculty support.
- Assisting with and executing TAG (Thank-A-Giver) Day.
- Assisting the Acknowledgement Coordinator with preparing, documenting, and distributing donor acknowledgement letters and donor recognition society communications during high-volume periods (such as calendar year-end and fiscal year-end).
- Assisting the Binghamton Fund team with in-house mailings.
- Assisting with data entry into the Donor Relations and Stewardship Intranet and scholarship software program.
- Assisting with Advancement events, such as donor events and dedications, as well as division-wide events like Homecoming, Welcome Week (the B Photo), and Senior Celebratory Send Off.
Other duties as assigned.
Requirements:
- Associate's degree required with three to five years of successful experience in an administrative or staff support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and adaptable to learning institutional databases.
- Highly organized self-starter with exceptional attention to detail and the ability to work independently.
- Strong interpersonal and communication skills, with a proven ability to interact positively with donors, volunteers, faculty and staff, and external constituencies.
- Demonstrated ability to collaborate effectively within a collegial, team-oriented environment.
- Proven track record of handling sensitive and confidential information with high discretion.
Preferred:
- Bachelor's degree.
- Experience with donor databases or CRM software
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
