VINES is a community-rooted nonprofit working to grow food security and urban agriculture right here in the Binghamton area. We're looking for a part-time Admin & Finance Assistant to help keep our operations running smoothly behind the scenes — so we can keep our focus on the soil, the harvest, and the people we serve.
This is a part-time, flexible role — just 15 hours a week — making it a great fit for someone who wants meaningful, engaging work without the demands of a full-time schedule. Whether you're balancing other commitments, easing back into the workforce, or simply looking for a part-time position you can feel good about, this could be the right fit.
The role is perfect for someone who loves bringing order to the details: tracking expenses, supporting bookkeeping, managing correspondence, and keeping records organized and up to date. You don't need to know a tomato plant from a turnip — just bring your love of tidy spreadsheets, clear communication, and work that actually matters.
If you're the kind of person who finds satisfaction in a well-balanced ledger and genuinely cares about community food access, we'd love to hear from you.
Job Title: Finance and Administrative Assistant
Location: Binghamton, NY
Application Deadline: July 9, 2026
Position Start Date: July 27th
Employment Terms: This is a 15 hour/week part-time, non-exempt position, with potential for increased hours in the future.
Salary & Benefits: $20-22/hour. Eligible for Paid family leave. Flexible schedule.
Summary: Coordinates a variety of financial and administrative responsibilities in support of the organization. This position is suited for a detail-oriented person who would enjoy being part of a mission driven team.
Key Duties and Responsibilities:
Financial Tasks
- Oversees the depositing of all sources of income for the organization, including entry of online payments and physical checks in QuickBooks Online, data entry in VINES' donor management software, and bringing deposits to the bank
- Coordinates processing and approval of bills for entry into QuickBooks Online by the Accountant and subsequently ensures checks are signed and mailed;
- Oversees monthly credit card reconciliation process by ensuring staff complete their reconciliations, reviewing for completion, and preparing materials for the Accountant;
- Assists with processing payroll by ensuring that all employees have submitted timesheets by the, managers have approved timesheets, and hours are entered in the payroll system biweekly;
- Assists with invoicing grants, including but not limited to compiling expense documentation, complete forms for grantors
- Oversees donor database along with and data entry processes and procedures and generates acknowledgment letters;
General Administrative Tasks
- Greets visitors, answers incoming calls, handles incoming and outgoing mail;
- Support various programs in data entry in databases;
- Oversee facilities management, including janitorial services, equipment & supplies management;
- Ensures operation of equipment by completing preventive maintenance, troubleshooting malfunctions, calling for repairs, evaluating new equipment and techniques;
- Provides general administrative support for events;
- Maintains confidence and protects operations by keeping information confidential;
- Photocopies, scans, and files appropriate documents;
- Performs other duties as assigned by VINES Executive Director.
Skills & Qualifications
- Previous experience in administrative roles;
- Experience with and good knowledge of accounting and bookkeeping procedures;
- Strong proficiency in using Quickbooks or similar financial management software, databases, Microsoft Suite and Google Workspace programs, with an ability to become familiar with firm-specific programs and software;
- Familiarity with office equipment;
- Highly organized with strong administrative skills, excellent attention to detail, and ability to create and easy-to-follow system for others;
- Ability to multitask and create solutions to problems as they arise;
- Strong problem-solving skills;
- Sense of humor and ability to manage a busy environment;
- Ability to work both independently and aspart of a team;
- Ability to work with people from a variety of ages, socioeconomic and ethnic backgrounds;
- Friendly and professional demeanor;
- Flexibility to adjust to new strategies, procedures, and tasks as the organization evolves.
To apply:
Please email (ideally as one pdf attachment) a cover letter and resume to [email protected] with
“Finance and Administrative Assistant Application” in the subject line.
Equal Opportunity Statement
Equal Employment Opportunity has been, and will continue to be, a fundamental principle at VINES, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, national origin, marital status, political affiliation, sexual orientation or gender identity, status with regard to public assistance, disability, sex, age, or any other protected characteristic as established by law. This policy of Equal Employment Opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination and all other terms and conditions of employment.
COVID Exposure Prevention
The VINES Board has adopted a Mandatory COVID-19 Vaccination Policy that requires all staff to be fully vaccinated against COVID-19 (exceptions for health and religious accommodation can be considered).
Pay: $20.00 - $22.00 per hour
Benefits:
Work Location: In person
