Top 25 Administrative assistant Jobs in Binghamton Ny

Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)
State of New York - Attorney General, Office of the —Binghamton, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Word processing
- Administrative experience
- Paid holidays
- Health insurance
11d
Box Office and Operations Assistant - Binghamton University
Binghamton University —Binghamton, NY
- $52,000 - $54,000 a year
- Weekends as needed
- Background check
- Customer service
- Mid-level
12d
Executive Assistant - Amphenol Military High Speed
Amphenol Aerospace —Endicott, NY
- $60,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Opportunities for advancement
Quick Apply
Receptionist - State Farm Agent Team Member
Diane Meeker - State Farm Agent —Johnson City, NY
- $37,000 - $42,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Paid time off
- Opportunities for advancement
Quick Apply
Payroll and Accounting Administrative Specialist
Binghamton Road Electric LLC —Harpursville, NY
- $22 - $27 an hour
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Fuel card
- Health insurance
Quick Apply
5d
Courier/Administrative Assistant
Aswad & Ingraham, LLP —Binghamton, NY
- $16 - $18 an hour
- 8 hour shift
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
Quick Apply
9d
Patient Service Specialist- Administration- Full Time
The Guthrie Clinic —Johnson City, NY
- $17.34 - $23.96 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Clinic
- Health insurance
- Tuition reimbursement
Quick Apply
3d
Receptionist
Miller Auto Team —Vestal, NY
- $16.50 - $18.00 an hour
- Full-time
- Writing skills
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
2d
Executive Assistant to the Vice President for Research - Binghamton University
Binghamton University —Binghamton, NY
- $75,000 a year
- Full-time
- Background check
- Google Workspace
- 5 years
Administrative Coordinator - Family Medicine Residency - Full Time
The Guthrie Clinic —Binghamton, NY
- $18.90 - $29.50 an hour
- Weekends as needed
- Acute care
- Microsoft Excel
- Internal Medicine
- Paid time off
- Employee assistance program
Quick Apply
5d
Patient Service Specialist- Radiology Administration-Full Time
The Guthrie Clinic —Binghamton, NY
- $17.34 - $23.96 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Clinic
- Health insurance
- Tuition reimbursement
Quick Apply
SDS Program Coordinator SDS Admin
Springbrook NY Inc —Binghamton, NY
- $21 - $23 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Ability to lift 50 pounds
Receptionist - State Farm Agent Team Member
Alexa Langeland - State Farm Agent —Vestal, NY
- $17 - $25 an hour
- Full-time
- Office
- Communication skills
- Entry level
- Paid holidays
- Paid time off
Quick Apply
Part Time Community Assistant
Asset Living —Binghamton, NY
- $15.50 - $16.50 an hour
- Part-time
- OSHA
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
2d
Innovative Simulation and Practice Assistant - Binghamton University
Binghamton University —Binghamton, NY
- $45,372 - $50,000 a year
- Weekends as needed
- Background check
- Windows
- University
Resident Assistant - BING
Volunteers of America Upstate NY —Binghamton, NY
- $18 - $19 an hour
- Part-time
- Data entry
- Pediatrics
- Entry level
- Disability insurance
- Health insurance
Quick Apply
5d
Aquatics Assistant - Binghamton University
Binghamton University —Binghamton, NY
- $22,686 a year
- Part-time
- Background check
- CPR Certification
- Management
Laboratory Assistant, Auditory Cognitive Neuroscience Research - Binghamton University
Binghamton University —Binghamton, NY
- $45,372 a year
- Temporary
- Background check
- Management
- Computer Science

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Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)

State of New York - Attorney General, Office of the
Binghamton, NY

Apply Now

Job Details

Full-time
$40,391 - $58,447 a year
11 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
Loan forgiveness

Qualifications

Administrative experience

Full Job Description

Duties Description This position is within the Binghamton Regional Office.

Answer telephones, take messages, or route to the appropriate recipient.
Greet, direct, and provide materials to in-person office visitors with excellent customer service.
Open, review, sort, and distribute incoming physical and electronic correspondence. Communicate with other bureaus and offices to determine how to redirect as appropriate.
Prepare outgoing correspondence and legal documents as assigned, including review of outgoing correspondence for proper grammatical usage and accuracy.
Design and maintain case files and correspondence files, including opening and closing such files when appropriate.
Schedule meetings and maintain appointment calendars. Maintain office calendars to ensure that they are accurate and current.
Make travel arrangements, including booking of transportation and lodging, and completion of OAG travel documentation.
Prepare purchasing requests, vouchers, reimbursement requests, and related documentation.
Order office supplies and ensure that office equipment is in working order.
Train new staff members and assign work to clerical staff or student assistants.
Review office procedures and forms. Recommend changes when appropriate.
E-file and retrieve documents in the State Court systems.
Maintain and update systems of record such as NYMatters or other case-management databases.
Prepare case files closed by attorneys for shipment to archived records, retrieve case files as requested, and maintain and update the paper archive management system.
Produce monthly reports.
Keep staff informed of, and schedule as needed, meetings, court appearances, and legal filings.
Perform other duties as assigned.

Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE QUALIFICATIONS:

Administrative Assistant 1 (AA1) (SG 11, current starting salary $47,695, job rate $58,447):

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2 (NS Equated SG 10, current starting salary $45,081, job rate $55,322):

One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 1 (NS Equated SG 8, current starting salary $40,391, job rate $49,743):

Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution:
Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Traineeship Coursework:
Successful completion of a two-year traineeship leads to appointment as an Administrative Assistant 1, SG-11. If appointed at the traineeship level, you will need to complete mandatory coursework to advance to the full AA1 SG-11. If appointed at the SG-11 hiring rate, you may be required to provide proof of successful completion of the required four mandatory administrative support courses and completion of the four elective administrative support courses.

OTHER WAYS TO QUALIFY:

Reachable on the Department of Civil Service Eligible list for Administrative Assistant 1.

OR

Eligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

OR

55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, the candidate must be enrolled in the Civil Service 55b/c program and meet the minimum qualifications listed above.

Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state’s environment.

Careers with the State offer multiple benefits, including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities.

HOURS
The agency's hours of operation are Monday through Friday, between 8:30 a.m. and 5:00 p.m. (37.5 hours/week). Scheduling determinations depend on the needs of each Bureau and will be communicated during interviews.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG. This agency does not participate in E-Verify for work authorization purposes.

Some positions may require additional credentials or a background check to verify your identity.

Apply Now

Refine Your Search

administrative assistant jobs in binghamton ny

Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)

Box Office and Operations Assistant - Binghamton University

Executive Assistant - Amphenol Military High Speed

Receptionist - State Farm Agent Team Member

Payroll and Accounting Administrative Specialist

Courier/Administrative Assistant

Patient Service Specialist- Administration- Full Time

Receptionist

Executive Assistant to the Vice President for Research - Binghamton University

Administrative Coordinator - Family Medicine Residency - Full Time

Patient Service Specialist- Radiology Administration-Full Time

SDS Program Coordinator SDS Admin

Receptionist - State Farm Agent Team Member

Part Time Community Assistant

Innovative Simulation and Practice Assistant - Binghamton University

Resident Assistant - BING

Aquatics Assistant - Binghamton University

Laboratory Assistant, Auditory Cognitive Neuroscience Research - Binghamton University

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