Top 65 Program assistant Jobs in Binghamton Ny

Construction Project Coordinator
BOTHAR Construction, LLC —Binghamton, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
7d
Project Support Specialist
Core America —Binghamton, NY
- From $24 an hour
- Full-time
- Microsoft Outlook
- CAD
- Writing skills
- Paid parental leave
- Health savings account
Quick Apply
8d
Administrative Assistant
Nanticoke Processing —Endicott, NY
- $18 - $21 an hour
- Full-time
- Basic math
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Office Assistant 2 - Keyboarding (NY HELPS), Greater Binghamton Health Center, P27556
State of New York - Mental Health, Office of —Binghamton, NY
- $42,641 - $52,413 a year
- Multiple hires
- Background check
- Office
- Administrative experience
- Paid holidays
- Health insurance
1d
Executive Assistant
Amphenol Aerospace —Endicott, NY
- $60,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Opportunities for advancement
Quick Apply
1d
Single Point of Access Program Associate
CCSI —Johnson City, NY
- $50,000 - $52,000 a year
- Full-time
- Background check
- Experience working with individuals with developmental disabilities
- Mid-level
Pre-Certifictaion Coordinator I - Single Business Office - Full Time
The Guthrie Clinic —Binghamton, NY
- $18.27 - $28.50 an hour
- Weekends as needed
- Hybrid work
- High school diploma or GED
- Communication skills
- Entry level
- Paid time off
- Employee assistance program
Quick Apply
2d
Executive Assistant to the Vice President for Research - Binghamton University
Binghamton University —Binghamton, NY
- $75,000 a year
- Full-time
- Background check
- Google Workspace
- 5 years
Administrative Assistant
Keystone Associates Architects, Engineers and Surveyors, LLC —Binghamton, NY
- $18 - $20 an hour
- Part-time
- Office
- In-person
- 1 year
Quick Apply
8d
Assistant Coordinator for Facilities, Operations and Procurement - Binghamton University
Binghamton University —Binghamton, NY
- $51,261 a year
- Weekends as needed
- Background check
- Mid-level
- Supervising experience
Executive Assistant (HYBRID)
Care Compass Network —Binghamton, NY
- $25 an hour
- Microsoft Outlook
- Customer service
- Mid-level
Quick Apply
Assistant Dental Office Manager
Aspen Dental —Vestal, NY
- $20 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Refrigeration Support Specialist
MEIER SUPPLY CO INC —Conklin, NY
- $65,000 - $80,000 a year
- Full-time
- 5 years
- Mid-level
- Office
- Paid training
- Paid holidays
Quick Apply
Administrative Assistant
Tioga Opportunities, Inc. —Owego, NY
- $16.25 an hour
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
5d
Social Care Network, Partner Support Specialist (Hybrid)
Care Compass Network —Binghamton, NY
- $26 - $29 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- HIPAA
Quick Apply
Lead Administrative Assistant
True Perspective Mental Health Counseling —Johnson City, NY
- $18.50 - $20.00 an hour
- Part-time
- Computer literacy
- Mid-level
- Administrative experience
- Professional development assistance
- Flexible schedule
Quick Apply
10h
Peer Support Specialist
Mental Health Association of The Southern Tier —Binghamton, NY
- $19 - $21 an hour
- Full-time
- In person
- Microsoft Excel
- Office
- High school diploma or GED
- Disability insurance
- Dental insurance
Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Binghamton, NY
Target —Vestal, NY
- $64,000 - $128,000 a year
- Full-time
- Mid-level
- Analysis skills
- Bachelor's degree
- Paid holidays
- Disability insurance
Student Services Specialist, Graduate School Dean's Office - Binghamton University
Binghamton University —Binghamton, NY
- $60,000 - $73,000 a year
- Full-time
- Background check
- Word processing
- Mid-level
14d
Community Engagement Coordinator - Binghamton University
Binghamton University —Binghamton, NY
- $57,200 - $61,000 a year
- Weekends as needed
- Background check
- Mid-level
- University

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Construction Project Coordinator

BOTHAR Construction, LLC -
Binghamton, NY

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year
7 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft Word
Customer communication
Contract management
Microsoft Excel
Coordinating with subcontractors on construction projects
Customer service
Construction contract administration
Salesforce
SharePoint
Project contract management
Adobe Acrobat

Full Job Description

Position Summary

The Construction Project Administrator provides administrative and project support for multiple heavy highway construction projects. This position is responsible for managing project documentation, coordinating contract administration, processing project correspondence, supporting subcontract administration, maintaining compliance documentation, and assisting Project Managers with the day to-day administrative functions necessary for successful project delivery. This position is essential to ensuring our projects remain organized, compliant with contract requirements, and supported through timely communication and accurate record keeping.

Primary Responsibilities

Project Documentation

Establish and maintain complete electronic and hard-copy project files.
Maintain organized project records throughout the life of each project.
Create and maintain project logs, including: o Submittal Logs o RFI Logs o Change Order Logs o Shop Drawing Logs o Material Certification Logs o Contract Correspondence Logs
Maintain organized records of owner correspondence.
Prepare meeting agendas and meeting minutes when requested.
Prepare documentation for Time and Material cost analysis
Prepare documentation for Change Order’s
Assist in assembling project closeout documentation.

Submittals and RFIs

Prepare and distribute material and shop drawing submittals.
Maintain the project submittal register.
Track the review status of all submitted documents.
Follow up with suppliers, subcontractors, engineers, and owners to facilitate timely reviews.
Prepare and distribute Requests for Information (RFIs).
Maintain current RFI logs and response tracking.

Contract Administration

Prepare subcontract agreements.
Coordinate execution of subcontract agreements.
Maintain subcontractor insurance certificates and required documentation.
Track subcontract compliance with contractual requirements.
Maintain project correspondence and contract documentation.
Coordinate execution of change order documentation as directed by the Project Manager.

Financial Administration

Process subcontractor payment applications.
Collect supporting documentation for subcontractor payments.
Assist Project Managers with owner payment application documentation.
Coordinate invoice processing with the Accounting Department.
Maintain records supporting project billings.
Track subcontract balances and retainage.
Prepare Time & Material (T&M) cost analyses and supporting reports for extra work performed under force account or time and material directives.
Prepare change order cost analyses and supporting documentation for review by the Project Manager, including labor, equipment, material, subcontractor, and other associated project costs.

Compliance

Assist in maintaining compliance with owner, regulatory, and contractual requirements by:

Tracking required project documentation.
Maintaining prevailing wage and labor compliance documentation when applicable.
Maintaining DBE participation documentation.
Organizing material certifications and testing documentation.
Assisting with project audits.
Supporting project closeout requirements.

Communication

Maintain professional communication with owners, subcontractors, suppliers, engineers, inspectors, and internal staff.
Coordinate project meetings as requested.
Monitor outstanding documentation and proactively follow up with responsible parties.
Support multiple Project Managers and projects simultaneously while maintaining accuracy and organization.

General Expectations

Employees in this position are expected to:

Maintain strict confidentiality regarding company and project information.
Exercise professionalism in all communications.
Demonstrate initiative by identifying and resolving administrative issues before they become project delays.
Maintain organized project files at all times.
Meet deadlines established by owners, Project Managers, and company leadership.
Work collaboratively with all departments.
Continually improve administrative processes and efficiencies.

Required Skills

The successful Construction Project Administrator should demonstrate:

Exceptional organizational skills.
Strong written and verbal communication.
Attention to detail.
Time management and prioritization.
Professional customer service.
Ability to work independently.
Ability to manage multiple deadlines simultaneously.
Problem-solving skills.
Adaptability in a fast-paced construction environment.

Work Environment

This position is primarily office-based but may require periodic visits to active construction sites. Site visits require compliance with all company safety policies, including the use of appropriate personal protective equipment.

Performance Expectations

Performance will be evaluated based on:

Accuracy of project documentation.
Organization and maintenance of project files.
Timeliness of submittals and project correspondence.
Responsiveness to Project Managers and field personnel.
Ability to prioritize multiple projects.
Professional communication.
Initiative and problem-solving.
Overall contribution to successful project delivery.

AN EQUAL OPPORTUNITY EMPLOYER

Pay: $70,000.00 - $90,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

program assistant jobs in binghamton ny

Construction Project Coordinator

Project Support Specialist

Administrative Assistant

Office Assistant 2 - Keyboarding (NY HELPS), Greater Binghamton Health Center, P27556

Executive Assistant

Single Point of Access Program Associate

Pre-Certifictaion Coordinator I - Single Business Office - Full Time

Executive Assistant to the Vice President for Research - Binghamton University

Administrative Assistant

Assistant Coordinator for Facilities, Operations and Procurement - Binghamton University

Executive Assistant (HYBRID)

Assistant Dental Office Manager

Refrigeration Support Specialist

Administrative Assistant

Social Care Network, Partner Support Specialist (Hybrid)

Lead Administrative Assistant

Peer Support Specialist

Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Binghamton, NY

Student Services Specialist, Graduate School Dean's Office - Binghamton University

Community Engagement Coordinator - Binghamton University

I want to receive the latest job alert for program assistant in binghamton ny

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