Top 15 Event specialist Jobs in Birmingham, Al

Event Specialist
The Baldwin Group —Birmingham, AL
- Weekends as needed
- Hospitality
- Microsoft Excel
- Mid-level
3d
US Conferencing Event Specialist
NetRoadshow —Birmingham, AL
- Full-time
- Entry level
Quick Apply
13d
Selling Event Specialist
Boar's Head —Birmingham, AL
- Full-time
- ServSafe
- Computer literacy
- High school diploma or GED
- Flexible schedule
Banquet Server and Setup Specialist
The Club Inc. —Birmingham, AL
- $16 an hour
- Weekends as needed
- Background check
- Serving
- 18 years or older
- Health insurance
- Dental insurance
Quick Apply
Production Operations Specialist
Greenawalt Hospitality —Birmingham, AL
- $45,000 - $55,000 a year
- Weekends as needed
- Management
- Up to 50% travel
- Mid-level
- Paid holidays
- Health insurance
13d
Communications & Events Specialist
Quanta Power Solutions, LLC —Birmingham, AL
- Weekends as needed
- Marketing
- Research
- Mid-level
- Paid holidays
- Health insurance
Communications & Events Specialist
Quanta Services —Birmingham, AL
- Weekends as needed
- Marketing
- Research
- Mid-level
- Paid holidays
- Health insurance
Marketing Specialist - Tradeshows and Events
Altec Industries, Inc. —Birmingham, AL
- Full-time
- Management
- Addiction Medicine
- Mid-level
- AD&D insurance
- Disability insurance
Quick Apply
10d
Lead Event Specialist Part Time
Product Connections —Hoover, AL
- $15.25 an hour
- Part-time
- Serving
- Computer literacy
- Mid-level
Quick Apply
Catering Specialist
Jim 'N Nick's Community BBQ —Homewood, AL
- Part-time
- Restaurant
- Teaching
- Outdoor work
- Health insurance
- Dental insurance
Quick Apply
Catering Specialist- Knox Square
Taziki's Cafe —Hoover, AL
- $12 - $15 an hour
- Weekends as needed
- Clean driving record
- Fast casual restaurant
- 21 years or older
- Disability insurance
- Health insurance
Quick Apply
Catering Specialist-Liberty Park
Taziki's Cafe —Birmingham, AL
- $12 - $15 an hour
- Weekends as needed
- Clean driving record
- Fast casual restaurant
- 21 years or older
- Disability insurance
- Health insurance
Quick Apply

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US Conferencing Event Specialist
NetRoadshow —Birmingham, AL
Our Event Specialists are also responsible for booking our conference calls via our platform and answering client queries in a fast-paced and exciting industry.
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13d
Executive Assistant
Employers —Birmingham, AL
Provide professional engagement and frontline support for colleagues, executives, clients, and external partners (virtually or in person); answer, screen, and…
$30 - $44 an hour

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Reliable transportation and a valid driver's license with use of both company and personal vehicle, mileage reimbursement with use of personal vehicle.
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Community Events Specialist
Wayfair —Columbus, OH
Customer Engagement: Serve as the main contact during events, answering questions and ensuring a positive experience and impression of Wayfair.
$19 - $22 an hour

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Event Specialist

The Baldwin Group -
Birmingham, AL

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Job Details

Full-time
3 days ago

Qualifications

Communication with suppliers
Sourcing
Microsoft Excel
Event catering coordination
Event scheduling
Records management
Managing event budgets
Vendor relationship management
Event budgeting
Event vendor selection
Productivity software
Supplier relationship management (SRM)
Event cost tracking
Project stakeholder communication
Logistics planning

Full Job Description

The Events & Sponsorships Specialist supports the planning, coordination, and on-site execution of Baldwin-hosted events and brand-sponsorship activations. This role provides logistical and administrative support for internal events, annual meetings, and client conferences, with lead responsibility for smaller events (fewer than 50 colleagues and smaller in scope). Working with growing independence, the Specialist maintains event timelines, coordinates vendors, tracks budgets and RSVPs, and serves as a liaison to the Communications team to ensure every event and sponsorship touchpoint reflects the Baldwin brand.

Position Summary

Primary Responsibilities

Event Planning & Logistics Support

Support the planning, coordination, and logistical execution of internal events, annual meetings, and client conferences, providing lead guidance on smaller events (fewer than 50 colleagues and smaller in scope).
Make recommendations on hotel and venue selection, catering, and activities to support event decision-making.
Maintain event timelines and due dates within the team's project management systems, flagging risks to deadlines proactively.
Work in coordination with Events Managers on event logistics, asset delivery, and on-site and off-site event details.
Assist with department representation at on-site and off-site events, ensuring contracted elements are fully executed.

Sponsorship Activation Support

Support the execution of activations tied to Baldwin's brand sponsorships, coordinating logistics, materials, and timelines alongside the Sponsorship & Events Manager.
Maintain a consistent timeline of communication for assigned events and sponsorship activations to keep stakeholders informed.

Vendor & Budget Coordination

Source proposals for events and sponsorship activations, and assist in vendor management and ongoing vendor communications.
Establish and maintain strong relationships with external vendors, suppliers, and partners to support effective event and sponsorship execution.
Support budget tracking for assigned events, monitoring spend against approved estimates and flagging variances.

Communications & Reporting

Serve as a liaison with the Communications team on assigned events and activations, keeping messaging and materials aligned.
Draft attendee and stakeholder communications and manage RSVP tracking for assigned events.
Organize and maintain digital project files, records, and the firm's events calendar throughout the year.
Contribute to the monthly events reporting process, compiling status updates and outcomes for review.

Required Knowledge & Experience

Working knowledge of event-planning fundamentals, including venue selection, catering coordination, vendor sourcing, and day-of logistics.
Ability to manage multiple event timelines and competing priorities simultaneously while meeting strict deadlines.
Strong written and verbal communication skills, with the ability to draft clear attendee and stakeholder communications and liaise effectively with internal partners such as the Communications team.
Demonstrated attention to detail in maintaining accurate timelines, RSVP lists, budgets, and event records.
Ability to build and sustain productive relationships with external vendors, suppliers, and partners.
Basic budget-management skills, including tracking spend against estimates and flagging variances to the Sponsorship & Events Manager.
Proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint); experience with Canva, Monday.com, or event management software is a plus.

Qualifications

Bachelor's degree in business administration, event planning, hospitality management, or a related field; related, relevant, or direct experience may be considered in lieu of the degree requirement.
Minimum of 2-4 years of experience in event planning or corporate partnerships.
Insurance or financial services experience is a plus.
Ability to travel to event locations as required, including some weekend and after-hours work tied to event schedules.

The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.

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Refine Your Search

event specialist jobs in birmingham, al

Event Specialist

US Conferencing Event Specialist

Selling Event Specialist

Banquet Server and Setup Specialist

Production Operations Specialist

Communications & Events Specialist

Communications & Events Specialist

Marketing Specialist - Tradeshows and Events

Lead Event Specialist Part Time

Catering Specialist

Catering Specialist- Knox Square

Catering Specialist-Liberty Park

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