Top 11 Executive assistant to ceo Jobs in Birmingham, Al

Executive Assistant to the CEO/President
RxBenefits, Inc. —Birmingham, AL
- $73,600 - $92,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Disability insurance
- Health insurance
Quick Apply
21h
Executive Assistant
Housing Authority of the Birmingham District —Birmingham, AL
- Spanish
- Microsoft Excel
- Microsoft Outlook
Executive Assistant
Employers Insurance Group (EIG) —Birmingham, AL
- $30 - $44 an hour
- Weekends as needed
- Microsoft Outlook
- Analysis skills
- Bachelor's degree
Quick Apply
Executive Assistant
Employers —Birmingham, AL
- $30 - $44 an hour
- Weekends as needed
- Microsoft Outlook
- Analysis skills
- Bachelor's degree
Executive Assistant
Diversified Gas & Oil Corporation —Birmingham, AL
- Microsoft Excel
- Microsoft Outlook
- Mid-level
12d
Executive Assistant
Quanta Power Solutions, LLC —Birmingham, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Executive Assistant
Quanta Services —Birmingham, AL
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance

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Answers and directs incoming calls. Assists with scanning, copying, faxing, filing, mailings, and other similar tasks. Manages leader's email inbox.
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Hybrid Executive Assistant
Williams Lea —Columbus, OH
Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing documents for communications/…
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Executive Assistant to the CEO/President

RxBenefits, Inc. -
Birmingham, AL

Quick Apply

Job Details

Full-time
$73,600 - $92,000 a year
21 hours ago

Benefits

Internet reimbursement
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Adoption assistance
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Pet insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Business travel arrangements
Serving clients
Executive administrative support
Collaboration with board members
Conflict de-escalation
Bachelor's degree
AI-driven automation
Adobe Acrobat
Board relations

Full Job Description

The Executive Assistant to the CEO provides exceptional administrative support for the Chief Executive Officer and President, and other senior-level leaders as assigned, through consistently demonstrating a mastery of Executive Assistant job responsibilities and acting as a liaison between management and employees. At times, this role may serve as proxy for one or all assigned leaders, as requested. This role will be in office in Birmingham, Alabama.

Essential Job Responsibilities Include:

Demonstrates consistent mastery of Executive Assistant responsibilities including advanced communication and close-out of tasks and projects
Independently manages and coordinates extremely active calendars of appointments, avoiding conflicts and prioritizing conflicting needs
Offers solutions to roadblocks and/or suggests more efficient ways to conduct core operations
Facilitates preparation for meetings and events, scheduling prep meetings as needed
Proactively operates independently and does not wait to be asked, jumping in when needed
Provides a bridge for smooth communication between internal departments and external constituents - demonstrating and maintaining credibility, trust, and support
Serves as a liaison to the Board of Directors, coordinating board meeting logistics, materials, and communications with professionalism and discretion
Enables leader(s) to scale by ensuring no critical documents or processes fall through the cracks, including bringing a mindset for process improvement to all things
Works closely and effectively to keep leader(s) well informed of upcoming commitments and responsibilities, following up appropriately
Successfully completes critical aspects of deliverables with a hands-on approach that facilitates the leader(s)’ ability to effectively lead the company
Prioritizes conflicting needs, handles conflicts expeditiously, proactively, and confidentially, and follows through on projects to successful completion, often with deadline pressures
Performs detailed project management tasks including tracking project milestones
Organizes, coordinates, and delivers approved executive correspondence
Facilitates and successfully executes internal company events in partnership with Marketing
Prepares materials for meetings including detailed formatting of professional presentations and documents
Manages sensitive information with a high level of confidentiality and discretion
Generates and analyzes reports as requested
Handles all matters expeditiously, proactively, and confidentially
Provides back-up support for absent teammates
Researches and executes special projects
All other duties as assigned

Required Skills / Experience:

Bachelor’s degree
5+ years’ experience as an executive assistant supporting senior level leaders
Experience utilizing AI tools and technology as a force multiplier to increase efficiency and effectiveness
Experience coordinating complex international travel logistics
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
Ability to work independently and provide prompt support to multiple leaders across multiple time zones, with an in-office presence of four days per week
High degree of integrity
Strong time management and organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and clients
Advanced written and verbal communication skills
Emotional intelligence and ability to work through conflict
Highly resourceful team-player, with the ability to also be effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
Forward-looking thinker, who actively seeks opportunities and proposes solutions

Based on relevant market data and other factors, the anticipated hiring range for this role is $73,600 to $92,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short-term incentive eligible. Incentive amounts will vary by individual and business goals.

We are committed to fair and equitable compensation practices. The final salary offered to the selected candidate may vary from the posted range due to individual qualifications. Our goal is to ensure that all teammates are compensated fairly and competitively based on their contributions to our organization.

RxBenefits is also committed to providing best in class benefits to our teammates. We offer a robust total rewards package that includes:

Remote first work environment
Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members
Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision)
Additional buy-up options for Short- and Long-Term Disability and Life Insurance
401(k) with an employer match up to 3.5% available after 60 days
Community Service Day to give back and support what you love in your community
10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like
Reimbursements for high-speed internet, we’ll send you a computer and monitors to help you do your best work
Tuition Reimbursement for accredited degree programs
Paid New Parent Leave that can be used for adoption or birth
Pet insurance to protect your furbabies
A robust mental health benefit and EAP service through Spring Health to support you when you need it most

Quick Apply

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