Top 228 Program assistant Jobs in Birmingham, Al

Wellness Office Assistant
The Arc of Central Alabama —Birmingham, AL
- Full-time
- Microsoft Outlook
- Current TB test
- Pass drug screening
Quick Apply
Residency Program Assistant
Cahaba Medical Care Foundation —Birmingham, AL
- Full-time
- Google Workspace
- Organizational skills
- Business Administration
Quick Apply
Administrative Assistant
Lillibridge Healthcare Services, Inc. —Birmingham, AL
- $26 - $31 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Employee stock purchase plan
- Paid holidays
13d
Administrative Assistant
Office Pride of Birmingham - Trussville —Irondale, AL
- $16.50 - $18.00 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- 401(k)
- Paid time off
Quick Apply
3d
Patient Account Specialist- Customer Support-Remote
Upstream Rehabilitation —Birmingham, AL
- $15 - $16 an hour
- Part-time
- Remote
- HIPAA
- No high school diploma
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Front Office Assistant - Days - Pinson, AL
Children's of Alabama —Pinson, AL
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
Program Assistant 9pm-9am Alternating Weekends
Fellowship House, Inc. —Birmingham, AL
- Weekends as needed
- Serving
- High school diploma or GED
- Driver's License
Quick Apply
Scheduler/Office Assistant II - M-F/Days - COA Main
Children's of Alabama —Birmingham, AL
- Full-time
- Surgery
- Customer service
- Mid-level
5d
Administrative Assistant (Part-Time)
Building & Earth Sciences, Inc. —Birmingham, AL
- Part-time
- Office
- Driver's License
- Travel
Administrative Assistant - Fuel Yard Birmingham, Alabama
National Salvage & Service Corporation —Birmingham, AL
- Full-time
- Mid-level
- 3 years
- In-person
- Disability insurance
- Health insurance
Quick Apply
4d
Regional Administrative Coordinator
KANAWHA SCALES & SYSTEMS LLC —Birmingham, AL
- $24 - $28 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
11d
Administrative Assistant
McCalla Raymer Leibert Pierce LLP —Birmingham, AL
- $23 - $26 an hour
- Full-time
- High school diploma or GED
- US work authorization
- Organizational skills
Quick Apply
Administrative Assistant
SCA Health —Birmingham, AL
- $16.88 - $30.53 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Disability insurance
- Health insurance
Early Childhood Teacher Assistant Substitute- Hand in Hand Early Learning Program
UNITED ABILITY, INC. —Birmingham, AL
- Background check
- Classroom
- 18 years or older
Quick Apply
Program Coordinator I (Temp)
University of Alabama at Birmingham —Birmingham, AL
- $18 - $20 an hour
- Temporary
- Management
- 3 years
- High school diploma or GED
4d
Residential Administrative Assistant
The Arc of Central Alabama —Birmingham, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Quick Apply
PT Holiday/Weekend Program Assistant
Pathways —Birmingham, AL
- $14 an hour
- Part-time
- Background check
- Serving
- Office
Quick Apply
12d
Customer Service Specialist - Pelham License Office
Shelby County, AL —Pelham, AL
- $41,121.60 - $61,672.00 a year
- Overtime
- Pass drug screening
- Mid-level
- Office
- AD&D insurance
- Paid holidays
7d
Office Administrative Assistant
The Baldwin Group —Birmingham, AL
- Full-time
- Inventory management
- Office
- High school diploma or GED
6d
Executive Assistant to the President
Dunn Construction Company —Birmingham, AL
- Weekends as needed
- 5 years
- Writing skills
- Office
- Travel reimbursement

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Wellness Office Assistant

The Arc of Central Alabama -
Birmingham, AL

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Outlook
Phone communication
Spreadsheets
Administrative experience
High school diploma or GED
Telephone systems
Clerical experience

Full Job Description

The Wellness Office Assistant provides administrative and clerical support to the Wellness division at The Arc of Central Alabama, helping nursing and clinical staff operate efficiently so they can focus on direct care for people served. This role manages front-office tasks, files and organizes health-related paperwork, schedules appointments, and communicates with staff, families, and visitors. Though largely behind-the-scenes, this role supports the timely, organized delivery of health services central to the organization's mission.

Essential Duties and Responsibilities

Greet and assist visitors, staff, and families in the Wellness office in a professional, welcoming manner.
Answer and route phone calls and messages for nursing and clinical staff.
File, organize, and maintain health-related paperwork and records in accordance with confidentiality standards.
Assist with scheduling internal meetings, appointments, and training sessions for Wellness staff.
Prepare and distribute routine correspondence, forms, and documentation as directed by Wellness leadership.
Order and track office and clinical supplies for the Wellness division.
Support data entry and basic recordkeeping in office and health information systems.
Assist Health Service Coordinators and nursing staff with administrative tasks related to appointment coordination.
Maintain a clean, organized, and welcoming Wellness office environment.
Support other administrative tasks as assigned by the Wellness Office Nurse Coordinator.

Preferred IDD-Focused Responsibilities

Support the Wellness division's mission by ensuring administrative processes run smoothly, indirectly benefiting people served.
Interact respectfully and patiently with people served, families, and guardians who visit or contact the Wellness office.
Maintain confidentiality and dignity when handling health-related paperwork and communications.
Support timely scheduling and communication that helps people served access health services without delay.
Reinforce a welcoming, person-centered tone in all front-office interactions.

Minimum Qualifications

High school diploma or GED.
Minimum of six (6) months of experience in an administrative, clerical, or office support role.
Must pass a statewide/criminal background check confirming no convictions for any crime of violence, abuse, neglect, exploitation, or any felony offense.
Must pass a pre-employment drug screen and TB testing as required.
Proficiency with basic office software (word processing, spreadsheets, email) and phone systems.
Strong organizational and communication skills.

Preferred Qualifications

Experience in a medical office, clinic, or healthcare administrative setting.
Familiarity with confidentiality requirements for health information (HIPAA).
Experience with electronic health records or scheduling software.
Prior experience in a nonprofit or human services environment.

Knowledge, Skills & Abilities (KSAs)

Knowledge of basic office administration and clerical procedures.
Knowledge of confidentiality standards for health-related information.
Skill in customer service and professional communication.
Skill in organization, filing, and data entry accuracy.
Ability to manage multiple administrative tasks and interruptions.
Ability to work collaboratively with nursing and clinical staff.
Ability to maintain a welcoming, respectful office environment.

Physical & Essential Functions

Primarily sedentary office work involving extended computer, phone, and desk use.
Occasional lifting of files or supplies up to 15 lbs.
Manual dexterity for data entry and filing.
Visual and auditory acuity for office communication and documentation tasks.

Work Environment

Administrative office setting within the Wellness division.
Regular interaction with staff, visitors, and families by phone and in person.
Standard business hours with occasional flexibility for office coverage needs.
Fast-paced, detail-oriented front-office environment.

Education:

High school diploma or equivalent required.
Experience with medical records, pharmacy coordination, and office administration is preferred.

Experience:

Prior experience in a healthcare or office setting is preferred.

Skills & Competencies

Strong organizational skills and attention to detail.
Ability to multitask in a fast-paced healthcare environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with electronic health record systems.
Excellent verbal and written communication skills.
Ability to work independently and collaboratively.

Working Conditions

Prolonged periods sitting at a desk and working on a computer.
Frequent use of office equipment including phone, fax, printer, and scanner.
Occasional lifting of up to 25 pounds.
Work is primarily performed in an office environment.

Diversity, Inclusion, and Equal Opportunity Statement

The Arc of Central Alabama is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, genetic information, marital status, or any other protected status under federal or state law. We provide reasonable accommodations for qualified individuals with disabilities and encourage veterans and individuals from underrepresented communities to apply.

Join Us

If you're passionate about supporting individuals with intellectual and developmental disabilities and want to make a meaningful impact, we invite you to apply and become part of our mission-driven team.

Quick Apply

Refine Your Search

program assistant jobs in birmingham, al

Wellness Office Assistant

Residency Program Assistant

Administrative Assistant

Administrative Assistant

Patient Account Specialist- Customer Support-Remote

Front Office Assistant - Days - Pinson, AL

Program Assistant 9pm-9am Alternating Weekends

Scheduler/Office Assistant II - M-F/Days - COA Main

Administrative Assistant (Part-Time)

Administrative Assistant - Fuel Yard Birmingham, Alabama

Regional Administrative Coordinator

Administrative Assistant

Administrative Assistant

Early Childhood Teacher Assistant Substitute- Hand in Hand Early Learning Program

Program Coordinator I (Temp)

Residential Administrative Assistant

PT Holiday/Weekend Program Assistant

Customer Service Specialist - Pelham License Office

Office Administrative Assistant

Executive Assistant to the President

I want to receive the latest job alert for program assistant in birmingham, al

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