Description
This individual will manage general HR functions of the School of Nursing Human Resources office by effective problem-solving, innovative thinking, effective planning, project management, leadership, and positive communication, in a diplomatic and confidential manner. As an integral part of the team, this individual will work with other personnel in the Dean’s office, SON students, faculty, staff, administrators, and office personnel across UAB’s campus. This position has a direct report to the HRP Manager and the SON Director of Compliance.
Independently, in a confidential and professional manner: provides event management, oversight, and support; schedules faculty and staff training and development opportunities; provides project management and report support needed across the SON; manages biweekly payroll processing; provides data management support for personnel processes, to include maintaining credentialing and compliance data; manages the SON Human Resources web pages; and oversees and manages temporary and/or work study student employees.
In addition to these responsibilities, this position serves as a key HR data and systems resource for the School of Nursing. The individual will support HR information systems, maintain HR databases, develop and run SQL queries, build reports and dashboards, validate data accuracy, and provide analytics to support decision-making, compliance, and operational efficiency. This role requires strong analytical skills, attention to detail, and the ability to translate HR data into meaningful insights for leadership.
RESPONSIBILITIES:
HR Data Management & Reporting
- Collects, compiles, validates, and analyzes HR data from multiple systems to support SON HR operations, workforce planning, compliance, and leadership reporting.
- Builds, maintains, and enhances HR databases, tracking systems, and data repositories for personnel, credentialing, compliance, and onboarding workflows.
- Develops dashboards, scorecards, and recurring reports using SQL, Excel, Access, or other data tools.
- Develops and maintains key performance indicator dashboards and performance metrics to support HR operations, compliance monitoring, and leadership decision-making.
- Produces routine and ad hoc reports for leadership, accreditation, annual reporting, and compliance needs.
- Ensures data integrity across HR systems and assists with validating data interfaces.
- Supports audit readiness and data governance by ensuring HR data accuracy, compliance documentation, and adherence to institutional regulatory standards.
- Builds and generates reports as needed.
- Assists in data analysis and compilation of Annual Report data and provides data for other reports as needed.
- Generates budget analyses as required (such as student assistant/work study expenditures).
HR Systems Support
- Serves as the SON’s primary support for HR systems, including HRIS modules, timekeeping systems, applicant tracking, and performance systems.
- Troubleshoots system issues, supports workflow improvements, and documents procedures.
- Processes biweekly payroll and non-recurring elements as needed and ensures payroll processes are functioning in alignment with university policies and procedures; reports concerns to Personnel Generalist II.
Operational HR Support
- Supports personnel processes by maintaining accurate credentialing, compliance, appointment, and other personnel data for the School.
- Processes ACT documents, data changes, and nonrecurring elements with a focus on accuracy and data quality.
- Provides analytical support for student hiring, onboarding, and timekeeping processes.
- May supervise temporary and/or work study student employees; trains, assigns, and schedules their work activities; manages work requests and assignments; responsible for evaluation and budgeting of work study/student assistants
- Processes, tracks, and manages event expenditures, travel/visit reimbursements, supply orders, etc.
Survey, Evaluation, and Data Projects
- Assists with survey administration, including data organization, hierarchy planning, and results analysis.
- Supports continuous quality improvement initiatives related to HR data and systems.
- Maintains appropriate records and documents the planning and implementation of trainings and professional development opportunities; tracks event attendance, materials, and activities.
Web, SharePoint, and Information Management
- Maintains and updates SON HR SharePoint sites and web pages to ensure accurate, accessible HR information.
- Ensures faculty/staff directory data is accurate and up to date.
General HR Office Support
- Provides data-driven insights and recommendations to HR leadership.
- Participates in HR meetings, trainings, and cross-campus collaborations.
- Upholds confidentiality, FERPA, and UAB/SON policies in all data handling.
- Maintains current knowledge of departmental policies, procedures, and regulations, and provides information and assistance as needed to facilitate daily operations; provides guidance to school staff regarding guidelines, policies, and procedures.
- Works as a team member and supports the efforts of the HR Office.
(Salary: $63,875 - $103,800)
Qualifications
Bachelor's degree in Business or a related field and five (5) years of related experience required. Work experience may NOT substitute for education requirement.
Master’s degree in Information Technology, Data Analytics, Business, or a related field is strongly preferred, a bachelor’s degree is required. A minimum of two years of data management or equivalent experience is required. The role requires proficiency in SQL for querying, extracting, and manipulating HR data; strong experience with data management and reporting; and advanced proficiency in Microsoft Excel, with working knowledge of Access, Word, PowerPoint, and SharePoint. Candidates must demonstrate strong analytical, problem-solving, organizational, and time-management skills; the ability to work independently and collaboratively with multiple stakeholders; and the ability to communicate effectively in both written and spoken formats. Diplomacy, leadership, and strong interpersonal skills are essential, as is a commitment to confidentiality, FERPA, and all UAB/SON policies, procedures, and the Enterprise Code of Conduct.
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.
Primary Location: University
Job Category: Professional & Managerial
Organization: 340000000 School of Nursing Dean's Office
Employee Status: Regular
Shift: Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager): Onsite
