Summary of Work
The Criminal Records Specialist II is responsible for training local law enforcement officers and agency staff, as well as maintaining and processing information within the state's repository of criminal and non-criminal history records. This includes performing fingerprint and record checks for local, state, and federal stakeholders in accordance with the North Dakota Century Code and applicable federal guidelines. Key duties include:
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Conduct training of local law enforcement officers and staff in the proper preparation and handling of fingerprint cards and monitor agencies on their efficiency in reporting arrests, prosecutions and dispositions.
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Assist with management, maintenance, and supervision of operation of the North Dakota Automated Biometrics Identification System (ABIS) & Livescan systems.
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Conduct criminal justice record checks for local, state, and federal law enforcement agencies and courts; identify, retrieve, and disseminate information utilizing local, interstate, and foreign resources; submit required information to the FBI; receive and route confidential responses to appropriate agencies.
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Provide assistance to law enforcement and criminal justice agencies at various levels within the state that are required to comply with the criminal history record reporting guidelines per applicable North Dakota Century Code, administrative rules and federal guidelines.
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Assist with management and maintenance of the computerized criminal history database; notify law enforcement agencies of incomplete or incorrect data; assign state identification numbers; enter and update demographic and arrest data; review and enter prosecution information and court case dispositions.
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Communicate verbally or in writing with participating agencies and the general public regarding criminal and non-criminal records processes and procedures.
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Compose office correspondence; coordinate the release and dissemination of sensitive information.
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Participate in the development of office procedures.
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Provide input to the design of databases to information technology.
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Maintain knowledge of current laws, rules, and procedures by researching state statutes, administrative rules, and federal laws.
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Enter information on criminal and custodial fingerprint cards to submit to an automated fingerprint identification system.
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Other duties as assigned
All candidates invited for an interview will be required to provide an in-person three-to-five-minute presentation in which they will be training the interview panel on a topic of their choice via Microsoft PowerPoint. This presentation will occur during the interview.
In addition to the monthly salary, this position includes fully paid health insurance for employee and family, the option to participate in employee-paid dental and vision for employee and family, participation in the state NDPERS defined contribution retirement plan as well as the option to participate in the 457 deferred compensation plan, the option to contribute to a medical spending account, and earning annual and sick leave.
Employees in this position are eligible for the Public Service Loan Forgiveness (PSLF) program.
Location of Work: This is a non-remote position located at the North Dakota Bureau of Criminal Investigation office in Bismarck, North Dakota.
Minimum Qualifications
- An associate degree with coursework in business, office support, information management, or criminal justice.
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Four years of work experience that included the use of personal computer database software and the maintenance of a specialized records system, or an equivalent combination of education and experience.
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Experience speaking in public and/or training groups of individuals
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Obtain the appropriate license in the operation of communications equipment utilized in performing the assigned duties.
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Satisfactory completion of the FBI basic fingerprint identification course or completion of an equivalent fingerprint course is preferred.
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Ability to use and understand a personal computer and technical software.
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Demonstrated ability to communicate tactfully and with emphasis on customer service.
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Excellent prioritization, time management, and organizational skills.
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Ability to establish and maintain effective, harmonious working relationships with co-workers and supervisors.
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Ability to maintain a high degree of confidentiality.
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Display interpersonal skills in dealing with customers and co-workers, utilize appropriate telephone etiquette, demonstrate appropriate written and verbal communication skills, and demonstrate ability to perform standard office tasks and operate standard office equipment.
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Application packets will be considered to be an example of your skills and quality of work. In addition, they must be complete and include additional required documents in order to be considered for this position.
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Successful completion of the interview process, reference checks, and standard background and criminal record checks to determine knowledge, skills, and abilities to perform criminal records specialist tasks.
All candidates invited for an interview will be required to provide an in-person three-to-five-minute presentation in which they will be training the interview panel on a topic of their choice via Microsoft Powerpoint. This presentation will occur during the interview.
About Team ND
"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt
More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.
Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.
Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.
Application Procedures
Applicants are screened based on qualifications, successful completion of the interview process and a background and criminal investigation. Applicants must be currently authorized to work in the United States on a full-time basis. The Office of Attorney General does not provide sponsorships.
Application package must be received by 11:59 PM on the closing date listed on the opening.
TO BE CONSIDERED FOR THIS POSITION APPLICATIONS MUST BE SUBMITTED ONLINE AT: www.nd.gov/careers
Documents to be submitted:
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Resume
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Cover letter with a summary that clearly explains how the applicant's work experience is related to the summary of work and minimum/preferred qualifications
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3 Professional References
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College Transcripts (copies or unofficial versions are acceptable for the initial application process but when the top candidate is given a conditional employment offer, they are required to present official transcripts)
The North Dakota Office of Attorney General prohibits candidates from plagiarizing any portion of their employment application and interview process to include responses to questions in which you must provide a narrative and/or verbal response. You must create your own responses originally and not copy or adapt them from other sources. While the North Dakota Office of Attorney General encourages you to create your narratives and interview responses with great care, including correct use of grammar and style, you are prohibited from using any artificial intelligence (AI) or AI-assisted tool, to include but not limited to ChatGPT. Any information you provide during the application and interview process is subject to verification. The North Dakota Office of Attorney General will discontinue your candidacy if we find you have violated this prohibition on use of AI tools in the application and interview process.
All candidates invited for an interview will be required to provide an in-person three-to-five-minute presentation in which they will be training the interview panel on a topic of their choice via Microsoft PowerPoint. This presentation will occur during the interview.
Anyone needing assistance or accommodations during any part of the application or interview process please contact Ashley, Office of Attorney General: E-mail: [email protected]; phone: (701) 328-1256 or TTY: 1-800-366-6888.
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Learn more about Office of Attorney General at: https://attorneygeneral.nd.gov/
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Learn more about Employment Benefits at: https://www.nd.gov/omb/public/careers/team-nd-benefits
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Visit North Dakota State government: http://www.nd.gov
To learn more about living in North Dakota, visit https://findthegoodlife.com
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.
