Top 44 File clerk Jobs in Blaine Mn

Office Support Specialist - City Clerk
City of Plymouth, MN —Plymouth, MN
- $30.25 - $39.16 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Writing skills
- AD&D insurance
- Disability insurance
2d
Filing Clerk
Luther Bloomington Acura Subaru —Bloomington, MN
- $19 an hour
- Part-time
- Background check
- Dealership
- Criminal background check
- Flexible schedule
Quick Apply
Data Entry - CSR
Plugz Electric —Forest Lake, MN
- $16 - $22 an hour
- Part-time
- Microsoft Word
- Office
- High school diploma or GED
- Paid time off
- Opportunities for advancement
Quick Apply
Public Safety Records Clerk
Hennepin County —Minneapolis, MN
- $46,800.00 - $68,191.79 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Criminal background check
- Paid time off
- Life insurance
6d
Data Entry/Digitizer
SPS COMPANIES INC —Maple Grove, MN
- $23 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Disability insurance
Quick Apply
12d
Billing Clerk-Forest Lake CDJR
MAG FLCJ LLC —Forest Lake, MN
- $21 - $23 an hour
- Full-time
- Dealership
- Computer literacy
- Computer skills
- AD&D insurance
- Disability insurance
Quick Apply
Office Assistant
Kamps Pallets —Hugo, MN
- $19 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health savings account
- Health insurance
Quick Apply
9d
School Age Care/Office Assistant Combo Position
Saint John School of Little Canada —Saint Paul, MN
- $18 - $20 an hour
- Full-time
- Background check
- Childcare
- CPR Certification
- Health insurance
- Dental insurance
Quick Apply
6d
Warehouse / Record Center Specialist (No Benefits provided)
Iron Mountain —Eagan, MN
- $21 an hour
- Monday to Friday
- Computer literacy
- Writing skills
- English
Quick Apply
Records Management Specialist
Frandsen Financial Corporation —Arden Hills, MN
- $20 - $25 an hour
- Mid-level
- Office
- 3 years
- Profit sharing
- Health insurance
Quick Apply
HR Administrative/General Clerk
Vision Centric Inc. —Bloomington, MN
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health savings account
- Paid holidays
The Administrative / General Clerk III - Bloomington
CLEAR GLOBAL SOLUTIONS, LLC —Bloomington, MN
- $30.10 an hour
- Microsoft Excel
- Microsoft Outlook
- Data analysis skills
- Disability insurance
- Health insurance
Quick Apply
Administrative/General Clerk II - Bloomington
CLEAR GLOBAL SOLUTIONS, LLC —Bloomington, MN
- $27.59 an hour
- Microsoft Excel
- Microsoft Outlook
- Data analysis skills
- Disability insurance
- Health insurance
Quick Apply
Full Time Office Assistant
Outdoor Innovations Landscaping —Hugo, MN
- $24 - $32 an hour
- Full-time
- Mid-level
- Office
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
6d
Facility Clerk
ABM Industries —Minneapolis, MN
- $23.50 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Basic math
10d
Pharmacy Technician - Patient Support & Data Entry
Walgreens —Roseville, MN
- $16.50 - $22.00 an hour
- 18 years or older
- Spanish
- Computer literacy
Nutrition Services Office Assistant
Roseville Area Schools —Roseville, MN
- $19.12 - $23.15 an hour
- School experience
- Office
- Computer skills
Administrative Clerk
Minnesota Care Counseling Services Inc —Minneapolis, MN
- $19 - $24 an hour
- Full-time
- Word processing
- Office
- Administrative experience
Quick Apply
12d
Payroll Clerk - Human Resources Technician 1
State of Minnesota - Natural Resources Dept —Saint Paul, MN
- $22.72 - $31.99 an hour
- Online Application
- Background check
- Word processing
- Writing skills
- Paid parental leave
- Paid holidays
4d
RECORDS CLERK
MESSERLI KRAMER P.A. —Plymouth, MN
- $17 - $18 an hour
- Full-time
- Computer literacy
- Pass drug screening
- High school diploma or GED
- Free parking
- Health savings account
Quick Apply

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file clerk jobs near blaine mn

Office Support Specialist - City Clerk

City of Plymouth, MN -
Plymouth, MN

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Job Details

Full-time
$30.25 - $39.16 an hour
2 days ago

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Computer literacy
Writing skills
Employee relationship building
Administrative experience
High school diploma or GED
Clerical experience

Full Job Description

Description

At the City of Plymouth, we all work together to add quality to life. This mission and our guiding values – CIVIC: customer focus, integrity, visionary, inclusion and connection – shape our work as we advance the City Council’s strategic priority to be a city of choice. We are seeking candidates who are eager to adopt and champion our mission and values.

The Office Suppport Specialist - City Clerk will perform essential day to day activities of the clerk division specializing in requirements for city licensing and elections and provide customer service and office support services for the Administrative Services Department.

Essential Functions

Lead election preparation activities.

Coordinate polling place logistics with polling locations and other staff.
Ensure voting equipment is maintained, programmed and properly tested according to law.
Create and update election guides and forms to provide clear instructions to election judges.
Create and update polling place emergency plans including site safety procedures, building specific evacuation and shelter plans, emergency communications and contact information.

Assist with local, state and national elections to ensure that elections conform to all statutory requirements.

Assemble training materials, precinct materials, pack supply boxes and transfer cases.
Assist with election judge training and assign judges.
Assist with redistricting process to balance precinct populations throughout the city.
Process absentee ballot applications, return of voted ballots and tabulation of ballots.
Assists with election night activities and other election-related duties as assigned.

Accountable for city licensing functions in accordance with city code and state statutes.

Maintain required licensing records and respond to license inquiries.
Process new and renewal applications, coordinate with the Police Department on background investigations, and communicate and educate applicants regarding requirements and status.
Issue licenses.
Prepare council reports and public hearing notices.

Provide exceptional service to internal and external customers.

Interact with others in a manner that is professional and inspires open communication.
Help to create and maintain a respectful workplace culture and champion diversity, equity and inclusion.
Participate in citywide training designed to strengthen competencies in areas such as communications, leadership, decision-making and problem solving.

Receive visitors, answer calls and online inquiries in a pleasant, businesslike manner and answer questions or direct individuals in a manner that provides them with their information accurately and with minimum delay.

Respond to a wide variety of online, telephone and in-person inquiries regarding city services, programs, meetings, events, and direct those inquiries to the appropriate individuals/departments.
Schedule meeting rooms, update information kiosk, notarize documents and receive applications.

Provide clerical support to the department ensuring that materials are prepared and processed accurately, in the proper format and in a timely fashion.

Use Microsoft Office software to produce correspondence, reports, presentations and certificates.
Maintain areas on the city’s website as assigned.
Process and distribute department mail and coordinate special deliveries.
Monitor and order city-wide supplies (letterhead, envelopes, cardstock, business cards, stamps, name tags, etc.) as requested and going out for bid with supplies’ vendors when necessary.
Process check requests and reimbursements for payment.
Create purchase orders and invoices as needed.
Assist with various city events, such as employee training events, State of the City, Board and Committee Recognition Event, Discover Plymouth and other events as assigned.

Provide support for city boards and commissions by assembling interview packets, updating rosters and uploading meeting packets when requested.

Assist with records management program by utilizing retention schedule, scanning and uploading documents, creating file structures and workflows and assisting with data requests as assigned.

Support city council activities as needed.

Prepare and distribute weekly Council Information Memorandum and meeting packets.
Order meals, set up meeting rooms and maintain official calendars.

Perform other duties as apparent or assigned.

Qualifications

Minimum Qualifications

High school diploma or equivalent
Three years of skilled clerical experience working in an office environment
Computer proficiency and working knowledge of Microsoft Office Software
Demonstrated conduct/performance that supports and advances the City of Plymouth's mission and guiding values, as well as the City Council's strategic themes.
Ability to effectively work with others and back up others, as assigned.
Ability to deal discreetly with confidential departmental information.
Ability to prioritize work responsibilities and effectively utilize time.
Ability to communicate effectively both orally and in writing.
Ability to develop and maintain effective working relationships with others.
Demonstrated ability to perform in accordance with the City of Plymouth’s CIVIC values (customer focus, integrity, visionary, inclusion and connection) and comfort with supporting and advancing the city council’s strategic priorities.

Desired Qualifications

Local government experience
Skilled in use of computers and general office equipment including postage machine, copier, scanners, and switchboard
Proficient in Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat Pro, Publisher, and Adobe Reader Software
Professional business writing skills

Supplemental Information

PHYSICAL REQUIREMENTS
The employee must be able to lift/carry items from 0 – 24 pounds from 0 – 6 feet. Employee must be able to lift items such as election materials/supplies, voting tabulators, ballots, election storage materials, mail bins and packages, files, office equipment and copy paper. Must be able to be physically present and travel to various city buildings and polling places as needed to perform essential duties of position.

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Refine Your Search

file clerk jobs in blaine mn

Office Support Specialist - City Clerk

Filing Clerk

Data Entry - CSR

Public Safety Records Clerk

Data Entry/Digitizer

Billing Clerk-Forest Lake CDJR

Office Assistant

School Age Care/Office Assistant Combo Position

Warehouse / Record Center Specialist (No Benefits provided)

Records Management Specialist

HR Administrative/General Clerk

The Administrative / General Clerk III - Bloomington

Administrative/General Clerk II - Bloomington

Full Time Office Assistant

Facility Clerk

Pharmacy Technician - Patient Support & Data Entry

Nutrition Services Office Assistant

Administrative Clerk

Payroll Clerk - Human Resources Technician 1

RECORDS CLERK

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