Department
GRADUATE SCHOOL (BL-GRAD-IUBLA)
Department Information
The mission of the University Graduate School (UGS) is to ensure excellence in graduate education, build and sustain a diverse community of scholars, promote personal and professional development, and contribute to the success of all graduate students on the Indiana University (IU) Bloomington campus. We accomplish this by providing services and support to graduate student faculty and staff, from recruiting and admissions through degree completion.
Job Summary
The Assistant Dean for Academic Affairs manages all academic, curricular, and faculty affairs for the University Graduate School. The primary responsibilities are for the development, review, and approval of graduate courses and new graduate programs (degrees, subplans (tracks, concentrations, and specializations), certificates, and minors), maintenance of the IU Graduate Faculty roster, and as editor of the IU Graduate Bulletin. The Assistant Dean regularly meets with IU faculty and staff for all matters related to academic affairs and provides advice on the development of new degree programs and curricula.
Department-Specific Responsibilities
-
Assists schools, departments, and programs in the development of graduate degrees, certificates, subplans and minors.
- Manages the review of new program proposals on behalf of the Graduate School (IU Bloomington (IUB) and regional campuses) and makes recommendations for approval to the Associate Dean.
- Tracks, and maintains a log of the approval of degrees, certificates, subplans, and minors through all relevant bodies (IUB Campus Curriculum Committee, IU Academic Leadership Council, IU Board of Trustees, Indiana Commission for Higher Education, and the Higher Learning Commission).
- Submits Student Information System (SIS) coding requests for new degrees, programs, and sub-plans.
- Attends monthly Campus Curriculum Committee meetings. Keeps UGS Recorders informed of new degrees and policies.
-
Responsible for the UGS review and approval of all new and change graduate course requests via CARMIn from IUB and regional campuses. Maintains list of approved courses for addition to annual bulletin.
-
Maintains, edits, updates, and assists with the publication of the University Graduate School Bulletin. Responsible for requesting, reviewing, and entering annual school/department/programs updates, verification of accuracy of updates, adding sections for newly approved degrees, proofing results, and providing final approval for publication.
- Assists the Associate Dean with the review and development of all University Graduate School academic policies.
- Responsible for formatting decisions, proofing, and final approval of the bulletin.
-
Maintains the roster of approved UGS Faculty. Updates Graduate Faculty information/updates on UGS website and in bulletin.
- Requests nominations for Graduate Faculty status from departmental chairs twice per year and maintains Graduate Faculty lists and works with the Office of the Vice Provost for Faculty and Academic Affairs to have updates added to the IU faculty database.
- Provides updated lists of Graduate Faculty to the University Graduate Faculty Council (GFC) and provides assistance to the GFC with elections.
- Attends monthly meetings of Graduate Faculty Council.
-
Collaborates with admissions staff of UGS - Bloomington and the Office of International Admissions on admissions issues, processes and policies, and overall admissions processes.
- Works with recorders to provide guidance on day-to-day issues related to recording functions.
-
Completes/approves Instructional Efforts Reports for GRAD courses.
- Handles course scheduling for GRAD courses.
- Approves routine requests and authorizes all summer scheduling for G901 special exceptions.
-
Schedules, plans, organizes, and leads UGS academic affairs workshops for Directors of Graduate Study and Graduate Secretaries.
- Oversees Big Ten Academic Alliance (BTAA) Traveling Scholar Program (advises/approves student admissions to the University; requests 100 percent fee remissions for incoming students; schedules courses; assigns grades to identifier courses; reports grades to home institution; and obtains grades from BTAA universities for outgoing IU students).
- Acts as Disability Services Officer in the event that a graduate student requests services (i.e., finding available services for the student).
General Responsibilities
-
Develops and implements programs and initiatives geared at enhancing and reinforcing the academic engagement and experiential learning capacity of the student experience. Projects programming outcomes at the program, department/division, or campus level.
-
Interfaces directly with students, attending student programming events and gathering satisfaction feedback from student participants to implement into future student programming initiatives and objectives.
-
Collaborates with staff in own department and other departments, as well as academic and campus leaders, on shared student programming goals, often coordinating funding to sponsor student programs.
-
Measures and evaluates effectiveness of student programs against projected outcomes; regularly prepares reports on impact to students and budget and presents to stakeholders on effectiveness and to secure funding for initiatives moving forward.
-
Serves on committees and performs student programming research across the field of higher education and at peer institutions to identify and recommend best practices.
-
Plans and coordinates communications and targeted outreach for student programming initiatives to ensure student participation and inclusion.
-
May provide guidance to other Student Programming Specialists; makes process recommendations to manager for improved delivery of service.
-
May serve on various campus or cross-functional committees to share student programming best practices.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
-
Bachelor's degree in education, social work, public affairs, counseling, business, or related field.
Preferred
-
Doctoral degree in appropriate academic discipline strongly preferred.
WORK EXPERIENCE
Required
-
5 years in student services, higher education, or related field.
SKILLS
Required
-
Proficient written and verbal communication skills.
-
Maintains a high degree of professionalism.
-
Demonstrates time management and priority setting skills.
-
Demonstrates a high commitment to quality.
-
Possesses flexibility to work in a fast paced, dynamic environment.
-
Seeks to acquire knowledge in area of specialty.
-
Highly thorough and dependable.
-
Demonstrates a high level of accuracy, even under pressure.
-
Possesses a high degree of initiative.
-
Ability to influence internal and/or external constituents.
-
Develops and delivers effective presentations.
-
Demonstrates customer service skills.
-
Demonstrates ability to maintain confidential information.
-
Demonstrates excellent judgment and decision making skills.
-
Demonstrates excellent judgment, tact, and diplomacy.
-
Ability to build strong partnerships with students and other university departments.
Preferred
-
Knowledge of graduate school and graduate program processes and functions.
-
Knowledge of CARMIn, OnBase, Kuali Financial System, IStream, IU Information Environment (IUIE), Onestart, SIS, Web Content Management Systems (WCMS), HTML, OnCourse, APPEAR, and Workflow documents.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
IU Bloomington campus
Bloomington, Indiana
This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
-
Comprehensive medical and dental insurance
-
Health savings account with generous IU contributions
-
Healthcare and dependent care flexible spending accounts
-
Basic group life insurance paid by IU
-
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
-
Base retirement plan with generous IU contributions, subject to vesting
-
Voluntary supplemental retirement plan options
-
Tuition subsidy for employees and family members taking IU courses
-
10 paid holidays plus a paid winter break each year
-
Generous paid time off plans
-
Paid leave for new parents and IU-sponsored volunteer events
-
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Advanced
FLSA: Exempt
Job Function: Student Services
Job Family: Student Programming
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
