Type of Appointment: Full Time, Probationary
Job Classification: Facilities Maintenance Mechanic
Anticipated Hiring Range: $5,355 - $7,207
Work Schedule: Monday - Friday 8:00am - 5:00pm
THE DEPARTMENT:
University Housing Services (UHS), a department within the Division of Student Affairs, provides a comprehensive residential experience for more than 2,800 students living in on-campus housing communities. UHS oversees residential life, business operations, facilities management, conference services, and information systems. The department manages an annual operating budget of approximately $30 million, invests more than $2 million annually in capital improvements, and employs 50 full-time staff members supported by approximately 150 student employees and student leaders.
DUTIES AND RESPONSIBILITIES:
- Respond daily to routine maintenance requests, service calls, and emergency repair needs throughout residential communities and dining facilities.
- Complete assigned service requests within established departmental standards, typically within three (3) business days or less, while providing excellent customer service to residents and campus stakeholders.
- Perform maintenance and repairs in resident rooms, common areas, offices, equipment rooms, mechanical spaces, utility areas, and dining facility kitchens and support spaces.
- Inspect, troubleshoot, repair, adjust, and maintain electrical, mechanical, plumbing, HVAC, food service, life safety, and building security systems and equipment.
- Operate, maintain, and repair boilers, chillers, pumps, cooling towers, exhaust systems, compressors, water treatment systems, energy management systems, and related infrastructure.
- Diagnose equipment malfunctions and determine appropriate corrective actions to minimize downtime and disruptions to housing operations.
- Perform preventive maintenance activities on building systems and equipment to maximize reliability, efficiency, and service life.
- Maintain, repair, test, and replace life safety equipment in accordance with applicable codes, regulations, and university standards.
- Repair and maintain doors, locks, door hardware, door closures, access control systems, and related components to ensure building security and resident safety.
- Install, retrofit, repair, and replace fan coil units and associated HVAC components, including controls, valves, motors, filters, and piping systems.
- Perform plumbing repairs including fixtures, valves, piping, drains, and water distribution systems.
- Conduct electrical maintenance and repairs involving lighting systems, receptacles, switches, motors, controls, and other building electrical components.
- Maintain and repair commercial food service equipment and associated utility connections within dining facilities.
- Document maintenance activities, equipment repairs, and service requests using computerized maintenance management systems (CMMS) and departmental work order systems.
- Identify equipment deficiencies, potential safety hazards, and deferred maintenance needs, and provide recommendations for corrective action.
- Coordinate with other maintenance personnel, student assistants, contractors, and vendors to complete repairs and maintenance projects efficiently.
- Ensure all work is performed in compliance with applicable building codes, safety regulations, university policies, and industry best practices.
- Maintain a clean, safe, and organized work environment, including proper use of tools, equipment, vehicles, and personal protective equipment.
- The incumbent supports the operational needs of University Housing Services through participation in departmental initiatives, emergency response activities, resident transition processes, and university service commitments.
- Assist with residence hall opening, move-in, closing, and move-out activities, including facility preparation, inspections, repairs, and resident support.
- Participate in health and safety inspections of residential facilities and assist in addressing identified deficiencies or code compliance concerns.
- Serve as a member of the department's on-call rotation and respond to after-hours, weekend, and holiday maintenance emergencies, equipment failures, and other urgent situations as required.
- Serve as a member of the University's essential personnel workforce and be available to respond during campus emergencies, utility outages, natural disasters, fire alarms, evacuations, and other critical incidents.
- Participate in emergency preparedness activities, drills, training exercises, and response efforts to ensure the safety and security of residents, staff, and facilities.
- Attend and actively participate in departmental staff meetings, retreats, training programs, and professional development opportunities.
- Serve on departmental and university committees, task forces, and working groups as assigned.
- Collaborate with campus partners, housing staff, and external service providers to support departmental goals and operational priorities.
- Assist with special projects, facility assessments, and other duties as assigned to support the mission and objectives of University Housing Services.
- Promote a positive customer service environment by interacting professionally and respectfully with residents, staff, campus partners, contractors, and visitors.
- The incumbent must demonstrate proficiency in the use of technology to support maintenance operations, communication, documentation, and customer service functions.
- Utilize tablets, smartphones, and other mobile devices to receive, update, prioritize, and complete work orders in a computerized maintenance management system (CMMS).
- Accurately document maintenance activities, labor hours, materials used, inspection results, and equipment information in electronic record-keeping systems.
- Communicate effectively through email, messaging platforms, video conferencing applications, and other university-approved communication tools.
- Utilize standard office software applications, including word processing, spreadsheets, calendars, and shared file management systems.
- During summer operations and other designated project periods, the incumbent supports facility improvement projects, preventive maintenance efforts, and residence hall turnover activities by performing skilled maintenance work and providing task-based instruction or coordination to assigned support personnel when needed.
- Provide task-specific instruction, demonstrations, and safety guidance to student assistants, temporary staff, or other assigned support personnel during defined maintenance projects or turnover activities, as needed.
- Coordinate day-to-day task sequencing for assigned project work to support established maintenance priorities, quality standards, and project timelines.
- Review completed project tasks for conformance with established maintenance procedures, safety requirements, and work order expectations, and report issues requiring management follow-up.
- Coordinate and participate in painting, patching, drywall repair, hardware replacement, building inspections, roof cleaning, and related residence hall refresh and turnover activities.
- Inspect, test, maintain, and document life safety equipment and systems in accordance with applicable regulations, manufacturer recommendations, and departmental procedures.
- Participate in special projects, renovations, deferred maintenance work, facility condition assessments, and building preparation activities as assigned.
- Maintain accurate records of completed work, inspection results, testing activities, materials used, and project progress in applicable departmental systems.
- Perform all assigned work safely and in compliance with university policies, applicable codes, and established maintenance practices.
QUALIFICATIONS:
- These abilities normally would be acquired through four years of increasingly responsible experience leading to journey-level skills in a mechanical or facilities/building trade, or any equivalent combination of training and experience as a facilities and systems mechanic which demonstrates the achievement of journey-level skills equivalent to that acquired through completion of an applicable apprenticeship program.
- Work requires thorough knowledge of the methods, materials, equipment and tools used in one skilled trade area; working knowledge of materials, methods, equipment and tools in related trade areas pertaining to facilities, systems, construction and renovation; thorough knowledge of generally accepted trade practices in trade specialty; working knowledge of computerized maintenance and building automation systems; working knowledge of applicable building and safety codes and regulations related to facilities, systems and renovations.
- Must be able to demonstrate journey-level skill in one trade and strong skills in other applicable trades; operate construction and related equipment; use considerable judgment and discretion in performing duties; read, interpret and work from blueprints, plans, drawings, and specifications; make rough sketches; estimate cost, time and materials of maintenance, repair and renovation work; maintain records and retrieve data related to work performed using manual and/or computerized record-keeping systems; prepare standard reports; provide instruction to unskilled and semi-skilled assistants; analyze and respond to emergency situations; read and write at a level appropriate to the position; and perform arithmetic calculations as required by the position.
PREFERRED QUALIFICATIONS:
- High School Diploma, GED, or equivalent combination of education and experience.
- Journey-level experience in the maintenance, repair, troubleshooting, and operation of building systems and equipment.
- Experience performing maintenance and repair work in university residential facilities, student housing, hotels, hospitals, healthcare facilities, or other large multi-unit residential or institutional environments.
- Demonstrated digital competency and proficiency using tablets, smartphones, and other mobile devices to receive, update, and close work orders; document maintenance activities; and access operational information in the field.
- Proficiency with computer-based management systems, including work order systems, building automation systems, inventory systems, etc.
- Demonstrated ability to communicate effectively using email, messaging platforms, and other digital communication tools.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.
Education Code 89521 Requirements
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
CSU Classification Salary Range
This position is part of the Teamsters bargaining unit 6. The CSU Classification Standards for this position are located on the CSU Classification Standards website.The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $5,355 and maximum $7,801 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.
University Driving Requirement
Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at the California Child Abuse and Neglect Reporting Act policy.
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including the Jeanne Clery Campus Safety Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report.
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [email protected]. For more information, go to Employment Notices.
Equal Employment Opportunity
Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.
Other Notices
