Top 12 front office manager Jobs in bloomington il

Executive Assistant
PINNACLE ACTUARIAL RESOURCES INC —Bloomington, IL
- $75,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- 6 years
- Research
- Profit sharing
- Disability insurance
Regional Sales Engineer - Midwest Region
Ipsen International Inc —Illinois
- Full-time
- Marketing
- Word processing
- Mid-level
Front Desk Coordinator
The Specialty Alliance —Bloomington, IL
- $18 - $22 an hour
- Full-time
- Computer literacy
- Basic math
- Mid-level
Quick Apply
Front Desk Coordinator II
The Specialty Alliance —Bloomington, IL
- $19 - $22 an hour
- Full-time
- Computer literacy
- Basic math
- Mid-level
Quick Apply
Front Desk Receptionist - Farmer City Clinic FT
GIBSON AREA HOSPITAL —Farmer City, IL
- $17 - $25 an hour
- Full-time
- High school diploma or GED
- Clinic
- Typing

Other jobs to consider

Find your next job by exploring related positions.

Hotel Operations Manager
Holiday Inn Bloomington —Bloomington, IL
Ability to handle cash and credit transactions along with required accounting procedures. The position ensures all required standard operating procedures are…
$50,000 - $60,000 a year
Quick Apply
Receptionist - Part-time
Westminster Village Inc —Bloomington, IL
Your primary responsibility will be to perform routine clerical, secretarial, and administrative work in answering telephones, receiving the public, providing…
$15.00 - $18.63 an hour
Quick Apply
8h

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Property Manager, Conventional
Coastal Ridge Real Estate —Columbus, OH
Beyond your front door, residents enjoy a year-round, temperature-controlled resort pool, a state-of-the-art fitness center with an instructor-guided mirror,…
$70,000 a year
Quick Apply
Complex General Manager
Olshan Properties —Columbus, OH
Create and maintain guest-driven hotels that exceed guest expectations in all areas. Oversee the quality process to ensure guest satisfaction through consistent…
$140,000 - $150,000 a year
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for front office manager in bloomington il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

front office manager jobs near bloomington il

Executive Assistant jobs in Bloomington, IL

It Help Desk jobs in Waukesha, Wi

Remote Coordinator jobs in San Diego, Ca

Front Desk Coordinator jobs in Fort Worth, Tx

Front Desk Coordinator jobs in Irving, Tx

Volunteer Coordinator jobs in Seattle, Wa

Front Desk Coordinator jobs in Winter Park, Fl

Front Desk Coordinator jobs in Cincinnati, Oh

Front Desk Receptionist jobs in Rockville, Md

Sales Engineer jobs in Fayetteville, Ar

Sales Engineer jobs in Dayton, Oh

Sales Engineer jobs in Buffalo, Ny

Medical Device Sales jobs in Naperville, Il

Mechanical Engineer jobs in Wilmington, De

Sales Engineer jobs in Orange County, Ca

Mechanical Engineer jobs in Minnesota

Executive Assistant jobs in Washington, Dc

Physician Assistant jobs in Guam, Gu

Executive Assistant jobs in Orange County, Ca

Nurse Executive jobs in New Jersey

Executive Assistant

PINNACLE ACTUARIAL RESOURCES INC
Bloomington, IL

Apply Now

Job Details

Full-time
$75,000 - $95,000 a year

Benefits

Profit sharing
Disability insurance
Health insurance
Dental insurance
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Executive administrative support
Employee relationship building
High school diploma or GED

Full Job Description

This role offers a hybrid work arrangement, with a combination of in-office and remote work.

SUMMARY

Under the leadership of the manager of operations and administration, the executive assistant provides high-level administrative support to executives, optimizing their time, enhancing productivity and ensuring operational efficiency across the firm. This position handles a variety of office and administrative tasks focusing on organization, workflow management and firmwide coordination to support principals and enhance firm operations.

The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily.

Provide high-level administrative support and assistance to principals and other stakeholders, managing tasks with increasing independence and ownership
Build a strong partnership with principals by aligning daily operations with their priorities
Identify and improve processes, managing projects, information and resources with minimal oversight
Lead calendar management for principals, prioritizing time-sensitive tasks and overseeing meeting logistics and follow-up actions
Research and prepare client-facing materials, reports and logistics
Cultivate relationships across departments, ensuring smooth communication and a positive organizational culture
Use discretion, judgment and knowledge to facilitate principals’ activities and maintain confidentiality; apply administrative best practices with thoroughness and emotional intelligence
Deliver principal-ready materials with a focus on quality, polish and firm alignment; proficient in key firm tools, reports, software and processes
Assist with event planning and coordination, including setup/teardown and vendor and office maintenance as needed
Contribute consistently to administrative continuity efforts (training manuals, SOPs, documentation)
Build cross-department rapport, uplift team morale and model professionalism
Understand Pinnacle reports including SAOs (Statements of Actuarial Opinion), engagement letters, etc., office technology and procedures, including front-end and progressing to back-end Style Guide processes as needed
Obtain notary commission within two months of employment and may need to initiate e-notary authorizations within six months of employment
Be on the main phone line call queue, managing phone and visitor interactions. Ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism
Independently manage travel arrangements, including logistics and itineraries
Model administrative best practices, mentor junior staff as needed and support team development
Enter time and expenses accurately; handle confidential information; file projects and materials per firm-specific guidelines; maintain regular, predictable and punctual attendance

COMPETENCIES

High organizational and prioritization skills; ability to manage multiple recurring projects
Exceptional attention to detail. Ensure completeness and accuracy across projects and teams.
Excellent verbal and written communication skills. Ability to manage competing priorities and projects seamlessly.
Ability to work independently and as part of a team, demonstrating professionalism in all interactions; ability to work effectively with multiple individuals to support simultaneous projects
Skilled in Adobe Acrobat Pro, AI tools and Microsoft Office (Word, Excel, PowerPoint, Teams) with a preference for high proficiency in these tools
Strong in report creation, template development and process improvement; able to lead small projects and mentor junior staff

EDUCATION AND/OR EXPERIENCE

High school diploma required; Associate’s or Bachelor’s degree from an accredited college or university preferred; relevant professional experience may be considered as a substitute
Minimum of six years of experience in an executive administrative role, with demonstrated experience supporting C-suite or senior-level principals

The base salary range for this position is $75,000 to $95,000. This position is also eligible for an annual performance bonus. The salary for this position is based on multiple factors, including but not limited to, the candidate’s experience, education and skills.

Pinnacle provides a comprehensive benefit package including 401k with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.

Apply Now

Refine Your Search

front office manager jobs in bloomington il

Executive Assistant

Regional Sales Engineer - Midwest Region

Front Desk Coordinator

Front Desk Coordinator II

Front Desk Receptionist - Farmer City Clinic FT

Other jobs to consider

Explore jobs in cities nearby

I want to receive the latest job alert for front office manager in bloomington il

Explore jobs in more locations

This role offers a hybrid work arrangement, with a combination of in-office and remote work.

SUMMARY

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

COMPETENCIES

EDUCATION AND/OR EXPERIENCE

Job Seeker Tools

Employer Tools

Browse

Stay Connected