Top 5 Administrative specialist Jobs in Bloomington In

Executive Assistant to the Dean (Program Management Specialist)
Indiana University —Bloomington, IN
- Full-time
- Research
- Mid-level
- Office
- Paid parental leave
- Health savings account
Accounting and Financial Support Specialist (Financial Administration Coordinator), Office of Financ
Indiana University —Bloomington, IN
- $20 - $21 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Health savings account
Department Fiscal Manager (Financial Administration Specialist)
Indiana University —Bloomington, IN
- $50,000 - $60,000 a year
- Full-time
- Computer literacy
- Mid-level
- Office
- Paid parental leave
- Health savings account
Financial Administration Specialist
Indiana University —Bloomington, IN
- $53,000 - $55,590 a year
- Full-time
- Office
- Finance
- Analysis skills
- Paid parental leave
- Health savings account
Department Manager (Program Management Specialist)
Indiana University —Bloomington, IN
- $53,000 a year
- Full-time
- Microsoft Excel
- Office
- University
- Paid parental leave
- Health savings account

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Department Fiscal Manager (Financial Administration Specialist)
Indiana University —Bloomington, IN
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Executive Assistant to the Dean (Program Management Specialist)

Indiana University -
Bloomington, IN

Apply Now

Job Details

Full-time

Benefits

Paid parental leave
Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Life insurance
Retirement plan

Qualifications

Computer operation
Research
Computer skills

Full Job Description

Department

SCHOOL OF PUBLIC HEALTH - BLOO (BL-SPHB-IUBLA)

Department Information

The School of Public Health - Blooomington (SPH-B) is the third largest school on the Bloomington campus, with over 4,000 undergraduate students and over 500 graduate students enrolled in a given academic year, 220 faculty, and 130 staff in 5 departments (Applied Health Science, Environmental and Occupational Health, Epidemiology and Biostatistics, Health and Wellness Design, and Kinesiology). Several research and service centers operate within and across these units.

SPH-B has a commitment to promote health among all people through integrated multidisciplinary approaches to scientific endeavors, creative activities, educational practices, and community engagement. As an accredited school of public health, SPH-B ensures that its curriculum is grounded in foundational public health knowledge and skills.

Job Summary

The Executive Assistant to the Dean serves as a key member of the Dean's Office, providing high-level administrative and operational support to the Dean of the School of Public Health-Bloomington. This position is responsible for managing and coordinating the Dean's complex calendar and scheduling priorities, serving as a primary point of contact for internal and external stakeholders, and ensuring the efficient flow of information and communications. The Executive Assistant drafts and prepares correspondence on behalf of the Dean, including letters of recommendation, official communications, reports, and other written materials.

Department-Specific Responsibilities

Manages the Dean's calendar, meetings, travel, and scheduling priorities.
Drafts and prepares letters of recommendation, correspondence, and other communications.
Serves as a liaison between the Dean's Office and internal and external stakeholders.
Coordinates meetings, events, and related logistics for the Dean.
Tracks and manages conflict-of-interest disclosures and related documentation.
Maintains confidential records and supports the timely completion of administrative priorities.

General Responsibilities

Collaborates with team members to develop program objectives and create policies to meet them.
Coordinates program operation with all collaborative units.
Monitors progress and maintains all necessary data bases.
Actively recruits program participants and researches new venues and methods of recruitment.
May provide guidance to support and temporary staff and coordinates workflow for the program.
Researches available grants and assists creating funding proposals that further advance support of the program.
Writes grant reports.
Administers program budgets.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

Bachelor's degree.

SKILLS

Required

Proficient written and verbal communication skills.
Maintains a high degree of professionalism.
Demonstrates time management and priority setting skills.
Demonstrates a high commitment to quality.
Possesses flexibility to work in a fast paced, dynamic environment.
Seeks to acquire knowledge in area of specialty.

Preferred

Exceptional organizational skills.
Sound judgment, and discretion in handling confidential information.
Ability to manage multiple priorities in a fast-paced academic environment while supporting the strategic goals and mission of the School.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

Apply Now

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administrative specialist jobs in bloomington in

Executive Assistant to the Dean (Program Management Specialist)

Accounting and Financial Support Specialist (Financial Administration Coordinator), Office of Financ

Department Fiscal Manager (Financial Administration Specialist)

Financial Administration Specialist

Department Manager (Program Management Specialist)

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