Top 319 Assistant coordinator Jobs in Boca Raton, Fl

Assistant Project Manager - Estimating Coordinator
Oliveri Millworks —West Palm Beach, FL
- $45,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
5d
Events Assistant – Immediate Start
MAD Events & Advertising —Hollywood, FL
- $25.24 - $30.40 an hour
- Urgently hiring
- High school diploma or GED
- US work authorization
- In-person
- Paid training
- Health insurance
Quick Apply
5d
Front Desk Administrator
Robinson and Casey, PLLC —Boca Raton, FL
- $55,000 - $58,000 a year
- Online Application
- Inventory management
- Administrative experience
- High school diploma or GED
Quick Apply
6d
Coordinator Single Sch Culture (206 Duty Days)
The School District of Palm Beach County —Boynton Beach, FL
- $2,026 a month
- Full-time
- Remote
- Spanish
- Mid-level
- Trade school
3d
Personal Executive Assistant
Robinson & Casey, PLLC —Boca Raton, FL
- $100,000 - $107,000 a year
- Full-time
- Background check
- Spanish
- Inventory management
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant & Operations Coordinator
Shin En Wagyu House —West Palm Beach, FL
- $78,000 - $85,000 a year
- Full-time
- Background check
- English
- Mid-level
- Health insurance
Quick Apply
4d
Med Spa Coordinator & Treatment Room Assistant, Full-Time
Injection Perfection Medical Spa —Boca Raton, FL
- From $25 an hour
- Email
- Background check
- Private practice
- Mid-level
- Wellness program
- On-the-job training
Quick Apply
1d
Surgical Coordinator/ Medical Assistant
Vanguard Plastic Surgery —Boynton Beach, FL
- Full-time
- Surgery
- English
- Mid-level
Quick Apply
10d
Coordinator Projects (14 Positions)
The School District of Palm Beach County —West Palm Beach, FL
- Online Application
- Background check
- Mid-level
- US work authorization
2d
Full Time Administrative Assistant
Allegiance Home Health and Rehab —Boca Raton, FL
- HIPAA
- Office
- Administrative experience
Quick Apply
People Operations Coordinator
BOCA WEST COUNTRY CLUB, INC. —Boca Raton, FL
- Mid-level
- Office
- Microsoft Office
5d
Office and Studio Coordinator
SKETCH. a design studio —Boca Raton, FL
- $22 - $26 an hour
- Full-time
- Mid-level
- Office
- In-person
- Health insurance
- Paid time off
Quick Apply
5d
Medical Assistant - Clinic (Schedule: M-F 8am-1pm)
Curana Health —Delray Beach, FL
- Part-time
- Vital signs
- Clinic
- Older adults
Coordinator, Referrals
Cano Health LLC —Pompano Beach, FL
- Extended hours
- Spanish
- Microsoft Excel
- Oracle
Quick Apply
Care Coordinator
Gastro Health —Boca Raton, FL
- Full-time
- Mid-level
- High school diploma or GED
- Pediatrics
- Profit sharing
- Paid holidays
Quick Apply
Patient Coordinator / Medical Assistant
5-50 GROUP LLC —Sunrise, FL
- From $24 an hour
- Full-time
- Mid-level
- Home health
- In-person
- Paid holidays
- 401(k)
Quick Apply
ADMINISTRATIVE ASSISTANT II - 55014550
The State of Florida —Fort Lauderdale, FL
- $51,647.46 - $66,837.89 a year
- Full-time
- Writing skills
- Research
- Mid-level
- Paid holidays
- Dental insurance
3d
Practice Coordinator
Florida Spine Associates —Boca Raton, FL
- Full-time
- Spanish
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Vacation Rental Operations Coordinator
Proper Realty Co. —Delray Beach, FL
- $25 - $30 an hour
- Weekends as needed
- Background check
- Inventory management
- English
Quick Apply
Executive Coordinator (Operations & Leadership Support)
Community Sports Partners —Fort Lauderdale, FL
- Mid-level
- Office
- Organizational skills
Quick Apply

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Assistant Project Manager - Estimating Coordinator

Oliveri Millworks -
West Palm Beach, FL

Quick Apply

Job Details

Full-time
$45,000 - $65,000 a year
5 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Project management

Full Job Description

About Us:

Oliveri Millworks is a custom high-end architectural millwork operation located in West Palm Beach, FL. Oliveri manufactures a custom line of hurricane impact mahogany, steel, stainless steel, bronze windows and doors as well as interior doors.

We are looking for a Estimating Coordinator – Project Administrator to join our Project Management Team.

Position Summary

The Assistant Project Manager / Estimating Coordinator supports both the preconstruction and project management teams throughout the product lifecycle of each project. This position assists with estimating, bid preparation, vendor coordination, subcontract administration, permitting, change orders, and project documentation to ensure projects are delivered accurately, efficiently, and on schedule.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while collaborating with estimators, project managers, drafting, purchasing, field personnel, customers, architects, subcontractors, and suppliers.

Essential Responsibilities - Estimating & Preconstruction

Review bid invitations, project plans, specifications, and addenda.
Organize bid documents and maintain estimating files.
Assist with quantity takeoffs and material counts.
Solicit and track pricing from vendors and subcontractors.
Prepare bid proposals, estimate packages, and supporting documentation.
Maintain bid calendars and monitor proposal deadlines.
Verify estimate accuracy and completeness prior to submission.
Enter and maintain estimating data within company software.
Follow up on submitted proposals and document bid results.

Project Management Support

Assist Project Managers with administrative and coordination activities following project award.
Prepare, issue, and maintain subcontractor agreements and ensure all executed contracts, insurance certificates, and required documentation are received and filed.
Prepare, track, and process project change orders, including pricing support, customer approvals, and distribution to internal departments.
Assemble and coordinate permit application packages, including drawings, engineering documents, product approvals, and required jurisdictional forms.
Track permit submissions, review comments, revisions, and approvals while coordinating with municipalities and internal departments.
Maintain logs of permits, subcontract agreements, change orders, and other project documentation.
Coordinate with drafting, purchasing, production, and field operations to facilitate project execution.
Support Project Managers with project reporting, scheduling updates, and document control.
Maintain organized electronic and physical project files.

General Responsibilities

Communicate professionally with customers, architects, general contractors, subcontractors, vendors, and internal team members.
Maintain confidentiality of company and project information.
Identify opportunities to improve processes and workflow efficiency.
Perform additional duties as assigned to support the estimating and project management departments.

Qualifications

Bachelor’s degree in Construction Management, Business, Engineering, or a related field preferred, or equivalent work experience.
Minimum of 2 years of experience in estimating, project coordination, construction administration, or project management support.
Experience in the window, door, glazing, or construction industry is strongly preferred.
Ability to read and interpret architectural drawings and construction specifications.
Knowledge of construction contracts, permitting processes, and change order administration.
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Experience with Bluebeam, AutoCAD, estimating software, or construction management software is preferred.

Knowledge, Skills & Abilities

Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to prioritize multiple projects and meet deadlines.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.
Ability to work independently while collaborating with cross-functional teams.
Professional customer service skills.
Ability to manage confidential information appropriately.
Commitment to continuous improvement and teamwork.

Performance Expectations

Success in this role is measured by:

Accurate and timely preparation of estimates and bid packages.
Effective coordination of subcontractor agreements and contract documentation.
Timely processing of change orders and permit documentation.
Organized and accurate maintenance of project records.
Strong communication and coordination between departments and external partners.
Consistent support of project schedules, customer expectations, and company objectives.
Commitment to quality, accountability, and continuous process improvement.

Competitive salary and benefits package including:

Participation in Health Care Benefits (Dental, Vision, Health)
401k
Paid Time Off

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Project management: 2 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

assistant coordinator jobs in boca raton, fl

Assistant Project Manager - Estimating Coordinator

Events Assistant – Immediate Start

Front Desk Administrator

Coordinator Single Sch Culture (206 Duty Days)

Personal Executive Assistant

Executive Assistant & Operations Coordinator

Med Spa Coordinator & Treatment Room Assistant, Full-Time

Surgical Coordinator/ Medical Assistant

Coordinator Projects (14 Positions)

Full Time Administrative Assistant

People Operations Coordinator

Office and Studio Coordinator

Medical Assistant - Clinic (Schedule: M-F 8am-1pm)

Coordinator, Referrals

Care Coordinator

Patient Coordinator / Medical Assistant

ADMINISTRATIVE ASSISTANT II - 55014550

Practice Coordinator

Vacation Rental Operations Coordinator

Executive Coordinator (Operations & Leadership Support)

I want to receive the latest job alert for assistant coordinator in boca raton, fl

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