Top 185 Office coordinator Jobs in Boca Raton Fl

Human Resources Payroll Coordinator/ Administrative Coordinator
Oliveri Millworks —West Palm Beach, FL
- Multiple hires
- Spanish
- English
- Mid-level
Quick Apply
Medical Office Coordinator (experience in Plastic Surgery, Med Spa, Dermatology, Hair Restoration)
Hair By Dr. Max, Restoration Center —Fort Lauderdale, FL
- $18 - $25 an hour
- Full-time
- Spanish
- Mid-level
- In-person
Quick Apply
Permit Coordinator / Assistant
Electronic Door Lift & Gate Masters —Fort Lauderdale, FL
- From $18 an hour
- 8 hour shift
- Office
- Microsoft Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Real Estate Office Support Coordinator
Everline Capital —Boca Raton, FL
- $20 - $25 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
Part Time or Full Time Front Desk Coordinator
All Pro Rehab —Boynton Beach, FL
- $18 - $21 an hour
- Part-time
- Microsoft Excel
- Computer literacy
- Administrative experience
- Paid training
Quick Apply
5d
Office Operations Coordinator
Maverick Tech —Boca Raton, FL
- $20.55 - $29.08 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Mid-level
Quick Apply
Business Office Coordinator
Acts Retirement-Life Communities —Boca Raton, FL
- $24.21 - $29.96 an hour
- Online Application
- Background check
- Mid-level
- Office
- Commuter assistance
- Paid holidays
9d
Office Operations Coordinator
Hero Roofing —Boynton Beach, FL
- $52,000 - $62,000 a year
- Full-time
- Research
- Mid-level
- Office
- Professional development assistance
Quick Apply
7h
Administrative Coordinator
The Gavel —Boca Raton, FL
- $50,000 - $62,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Coordinator
LEVEL Realty —Fort Lauderdale, FL
- $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Operations Coordinator
Rack Industries —Boca Raton, FL
- $45,000 - $55,000 a year
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
6d
Entry-Level Talent Coordinator
Platinum Group Security —Delray Beach, FL
- $19 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Paid time off
3d
Practice Coordinator
Florida Spine Associates —Boca Raton, FL
- Full-time
- Spanish
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Human Resources (HR) Coordinator
West Delray Nursing and Rehabilitation Center —Delray Beach, FL
- $26 - $29 an hour
- Full-time
- Skilled nursing facility
- Mid-level
- Rehabilitation center
Quick Apply
Operations Administrative Coordinator - Pompano Beach, FL
Jacobs —Pompano Beach, FL
- $58,240 - $68,640 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Front Desk Insurance Coordinator Dental office
HSM Dental Group —Boca Raton, FL
- $20 - $28 an hour
- Part-time
- Dental office
- In-person
- 1 year
Quick Apply
10d
Marine Administrative & Closing Coordinator
Merritt's Boat & Engine Works, Inc. —Pompano Beach, FL
- $21 - $26 an hour
- Full-time
- Computer literacy
- Mid-level
- Windows
- Health insurance
- Dental insurance
Quick Apply
2d
Office Administrator/Marketing & Social Media Coordinator
Regis HR Group —Coconut Creek, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
9d
LifeSpa Coordinator
Life Time —Boca Raton, FL
- Part-time
- Microsoft Outlook
- High school diploma or GED
- Ability to lift 50 pounds
12d
Coordinator, Regional Office
American Jewish Committee —Palm Beach, FL
- $50,000 - $55,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- Paid parental leave
- Paid holidays
10d

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Human Resources Payroll Coordinator/ Administrative Coordinator

Oliveri Millworks -
West Palm Beach, FL

Quick Apply

Job Details

Full-time

Qualifications

Spanish
English
Attention to detail
Data entry
Organizational skills
Time & attendance systems
Workday

Full Job Description

Human Resources & Payroll Coordinator / Administrative Coordinator

Position Summary

We are seeking a highly organized, dependable, and bilingual HR & Payroll Coordinator / Administrative Coordinator to support the day-to-day administrative, human resources, payroll, and office operations of the company. This position will serve as a primary point of contact for employees, applicants, vendors, and visitors while providing direct administrative support to the Company President.

The ideal candidate is professional, organized, detail-oriented, responsive, and comfortable handling confidential employee and company information. Strong English and Spanish communication skills are required.

Key Responsibilities

Reception & Office Administration

Serve as the primary receptionist and welcoming point of contact for the company.
Answer and direct all incoming phone calls in a professional and timely manner.
Greet visitors, employees, vendors, and customers as needed.
Manage general office communications and administrative needs.
Assist with maintaining an organized and professional office environment.

Payroll

Process and manage weekly payroll accurately and on schedule.
Collect, review, and verify employee timekeeping and attendance information.
Resolve payroll discrepancies and work with management and employees to correct issues.
Maintain accurate and confidential payroll records.
Coordinate payroll-related reporting and documentation as needed.

Human Resources & Employee Administration

Coordinate the employee onboarding process from offer through completion of required paperwork.
Prepare and maintain employee files and personnel records.
Assist with new-hire documentation, policies, forms, and required employment paperwork.
Monitor employee attendance and maintain accurate attendance records.
Assist management with employee-related administrative matters.
Maintain confidentiality of all employee, payroll, benefits, and company information.

Recruiting & Application Management

Assist with recruiting and hiring activities for open positions.
Post and maintain job openings on appropriate recruiting platforms.
Monitor incoming applications and resumes.
Screen and organize applicants and coordinate interviews with management.
Communicate with candidates throughout the hiring process.
Maintain accurate applicant records and hiring documentation.

Employee Benefits

Assist employees with questions regarding company benefits.
Coordinate employee enrollment, changes, and documentation for benefits programs.
Maintain accurate benefits records.
Assist with annual benefits renewals and open enrollment.
Communicate benefits information to employees in both English and Spanish when needed.

Insurance & Insurance Audits

Assist with company insurance administration, including maintaining certificates, policies, and related documentation.
Coordinate and organize information needed for insurance renewals and audits.
Assist with workers' compensation and other company insurance documentation as needed.
Work with insurance representatives, brokers, and company management to provide requested information.
Maintain accurate and organized insurance records.

Executive Support – Company President

Provide direct administrative support to the Company President.
Manage and maintain the Company President's calendar and schedule.
Coordinate appointments, meetings, and other commitments.
Help organize and prioritize the Company President's daily schedule.
Serve as a point of contact for scheduling and appointment coordination.
Assist with administrative tasks, correspondence, follow-up items, and other responsibilities as assigned.
Anticipate scheduling and administrative needs and help ensure that commitments are organized and completed efficiently.
Handle confidential information and communications with the highest level of professionalism and discretion.

Bilingual Responsibilities

Communicate effectively with employees, applicants, vendors, and other contacts in English and Spanish.
Translate or explain company policies, payroll, benefits, onboarding, and HR-related information when necessary.
Assist Spanish-speaking employees with questions and administrative needs.

Qualifications

2+ years of experience in human resources, payroll, office administration, recruiting, or a related field preferred.
Bilingual in English and Spanish required.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Strong attention to detail and accuracy.
Ability to handle confidential and sensitive information professionally.
Proficiency with Microsoft Office and standard office software.
Experience with payroll and/or HR software preferred.
Ability to manage multiple priorities and meet deadlines.
Professional, dependable, and approachable demeanor.
Ability to work independently while also supporting multiple departments and members of management.

Ideal Candidate

The ideal candidate is someone who can wear many hats and keep the office running smoothly. This person should be comfortable moving between payroll, HR, recruiting, employee questions, phone calls, insurance paperwork, scheduling, and executive support throughout the day.

The successful candidate will be highly organized, proactive, trustworthy, and capable of recognizing what needs to be done without always being asked. Because this position handles payroll, employee information, benefits, insurance, and executive scheduling, confidentiality, accuracy, and discretion are essential.

Position Type

Full-Time

Reports To

Company President / Company Management

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in boca raton fl

Human Resources Payroll Coordinator/ Administrative Coordinator

Medical Office Coordinator (experience in Plastic Surgery, Med Spa, Dermatology, Hair Restoration)

Permit Coordinator / Assistant

Real Estate Office Support Coordinator

Part Time or Full Time Front Desk Coordinator

Office Operations Coordinator

Business Office Coordinator

Office Operations Coordinator

Administrative Coordinator

Office Coordinator

Administrative Operations Coordinator

Entry-Level Talent Coordinator

Practice Coordinator

Human Resources (HR) Coordinator

Operations Administrative Coordinator - Pompano Beach, FL

Front Desk Insurance Coordinator Dental office

Marine Administrative & Closing Coordinator

Office Administrator/Marketing & Social Media Coordinator

LifeSpa Coordinator

Coordinator, Regional Office

I want to receive the latest job alert for office coordinator in boca raton fl

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