Top 49 Senior administrative specialist Jobs in Boca Raton Fl

Administrative Support Specialist
One Federal Solution —Fort Lauderdale, FL
- Full-time
- Microsoft Outlook
- 11+ years
- English
Quick Apply
10d
Clinical Support Specialist
Acts Retirement-Life Communities —Boca Raton, FL
- $20.34 - $25.49 an hour
- Online Application
- Background check
- Mid-level
- Administrative experience
- Commuter assistance
- Paid holidays
4d
Senior Compliance Specialist-FT BHC
Broward Health —Fort Lauderdale, FL
- Full-time
- Nursing
- 5 years
- Administrative experience
Sr. HR Specialist, Reentry
The GEO Group —Boca Raton, FL
- Full-time
- Computer literacy
- Office
- Analysis skills
- Paid training
- Health savings account
CONTRACT SUPPORT SPECIALIST II - 55007222
The State of Florida —West Palm Beach, FL
- $58,953.68 - $76,292.99 a year
- Full-time
- Word processing
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
6d
AP Specialist
BlueTeam —Boca Raton, FL
- Mid-level
- Office
- Ability to sit for extended periods
Quick Apply
Financial Analyst II - Jupiter, FL
University of Florida —Palm Beach, FL
- Full-time
- Mid-level
- University
- Bachelor's degree
Employee Experience & Communications Specialist
Cinch Home Services, Inc. —Boca Raton, FL
- Hybrid work
- Research
- Mid-level
- Bachelor's degree
Quick Apply
5d
Sr. Housing Specialist / Housing Specialist
Palm Beach County Housing Authority —West Palm Beach, FL
- $21.63 - $26.44 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Quick Apply
Senior Radiation Therapist
Sunstate Medical Specialists —Lauderdale Lakes, FL
- Full-time
- CPR Certification
- 5 years
- Computer literacy
Quick Apply
Billing Specialist (RCD & Orders Processing)
Senior Care Solutions —Boca Raton, FL
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
6d
Payment Specialist, Senior - Payables
Clerk of the Circuit Court & Comptroller, Palm Beach County —West Palm Beach, FL
- $21.61 an hour
- Full-time
- Background check
- Management
- Pass drug screening
- Wellness program
- Paid holidays
11d
Human Resources Assistant
Gunther Motor Company Of Plantation Inc —Delray Beach, FL
- $20 - $23 an hour
- 8 hour shift
- Office
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Client Specialist
Robert W. Baird —West Palm Beach, FL
- Microsoft Excel
- Mid-level
- Office
Medical Billing & Collections Specialist-Tier 1 (Medicaid)
BROWARD CHILDRENS CENTER INC —Pompano Beach, FL
- Microsoft Excel
- HIPAA
- Mid-level
Quick Apply
Secretary I - Greeter (FGP) - Delray Beach, Florida
NYU Langone Health —Delray Beach, FL
- Online Application
- Word processing
- Writing skills
- HIPAA
- Wellness program
Senior Virology Care Specialist, West Palm Beach
Invivyd —West Palm Beach, FL
- $120,000 - $160,000 a year
- Full-time
- Remote
- Background check
- 5 years
- Driver's License
3d
NETWORK SUPPORT SPECIALIST II - 55008955
The State of Florida —Fort Lauderdale, FL
- $53,494.50 - $62,410.25 a year
- Full-time
- Computer science
- Computer Science
- Mid-level
- Paid holidays
- Health insurance
11d
Recreation Specialist I - Athletics
City of West Palm Beach —West Palm Beach, FL
- $19.98 an hour
- Online Application
- Driver's License
- Driving
- Children
14d
Lead Referral Coordinator
CLAREMEDICA HEALTH PARTNERS LLC —Plantation, FL
- Spanish
- HIPAA
- English
Quick Apply

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Administrative Support Specialist

One Federal Solution -
Fort Lauderdale, FL

Quick Apply

Job Details

Full-time
10 days ago

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
English
Technical support
High school diploma or GED
Technical Proficiency

Full Job Description

One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The Administrative Support Specialist will provide crucial administrative and technical support to the Managers, Supervisors, and Leadership. The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Clearance Level – Active Secret Clearance Required to be considered for this role

Administrative Support Specialist Tasks and Duties:

Assist the HR Manager, Supervisors, and Leadership with the in-and-out processing of civilian employees.
Support the preparation of budget reports.
Provide note-taking and administrative support for conferences and meetings.
Prepare read-ahead materials and assist with logistical coordination for meetings and training conferences, including space, technical support, supplies, transportation, and other event needs.
Issue and manage building badges, control identification badges, and keys for assigned personnel.
Track selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.
Maintain accurate tracking of workload, facility assignments, student activities, instructor assignments, and other related tasks.
Assist in researching and ordering office supplies and basic materials.
Manage and organize correspondence for assigned components.
Support vehicle officer in maintaining office vehicles and driving government vehicles when required.
Maintain and update travel and leave schedules for leadership.
Answer phone messages and forward appropriate messages to relevant parties.
Update and submit briefing slides for release approval when applicable.
Organize and schedule regular Teams meetings for leadership and staff.
Track and manage BI inventory, including equipment and vehicles.
Update recruitment calendars, including the external website.
Format and update the Recruitment and Retention Plan as needed.
Assist in uploading resumes received from career fairs and by email to the applicant tracking system, managing a volume of 5 to 300 resumes depending on the event.
Draft and send communication to candidates and applicants.
Coordinate with event planners for the Summer Intern Recognition ceremony.
Manage updates to the Director Awards webpage, create deliberation requirements, and order plaques/trophies. Work with the Public Affairs Office to plan the Director Awards Annual Ceremony.
Schedule and support Executive Review Panels for filling Defense Intelligence Senior Executive Service and Defense Intelligence Senior Level vacancies.
Review HCMO Policies for grammatical accuracy before preparing them for the Director's signature.

Administrative Support Specialist Qualifications and Requirements:

High school diploma or equivalent.
Two years of relevant administrative and technical support experience.
Active Secret Clearance
Strong oral and written communication skills, with a good command of the English language.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Strong organizational skills with the ability to prioritize and manage multiple tasks.
Excellent attention to detail and ability to handle confidential information.

Preferred Skills:

Experience working with budget preparation and travel-related reports.
Experience in event planning and coordination.
Familiarity with applicant tracking systems.
Knowledge of government or defense-related processes and procedures is a plus.

About One Federal Solution:
One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.

Quick Apply

Refine Your Search

senior administrative specialist jobs in boca raton fl

Administrative Support Specialist

Clinical Support Specialist

Senior Compliance Specialist-FT BHC

Sr. HR Specialist, Reentry

CONTRACT SUPPORT SPECIALIST II - 55007222

AP Specialist

Financial Analyst II - Jupiter, FL

Employee Experience & Communications Specialist

Sr. Housing Specialist / Housing Specialist

Senior Radiation Therapist

Billing Specialist (RCD & Orders Processing)

Payment Specialist, Senior - Payables

Human Resources Assistant

Client Specialist

Medical Billing & Collections Specialist-Tier 1 (Medicaid)

Secretary I - Greeter (FGP) - Delray Beach, Florida

Senior Virology Care Specialist, West Palm Beach

NETWORK SUPPORT SPECIALIST II - 55008955

Recreation Specialist I - Athletics

Lead Referral Coordinator

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