Job Summary:
The Project Coordinator provides high-level administrative and operational support to the assigned business unit, serving as the primary point of contact for internal and external stakeholders on all administrative and informational matters. Additionally, this role delivers targeted marketing and project assistance to Sales and Project Managers, while offering cross-functional backup and collaborative support to other regional offices.
Essential Duties and Responsibilities:
- Plan and execute department meetings, sales conferences, and vendor presentations as directed, including managing logistics for room bookings, catering, and virtual platforms.
- Document and distribute comprehensive meeting minutes and actionable recap emails to all attendees.
- Coordinate the end-to-end onboarding process for new hires in collaboration with Human Resources, ensuring first-day schedules, itineraries, and team introductions are established in advance.
- Facilitate new hire technical setup by coordinating IT provisioning requests, email setup, building access key fobs, and corporate business cards.
- Monitor Lead Generation platforms for upcoming bid opportunities and manage the distribution of pre-bid notifications.
- Support the team by preparing prequalification packages, compiling RFP responses, and assembling bid presentation materials.
- Generate and distribute financial and accounting reports for Sales and Project Managers.
Manage corporate event ticket allocations for the Construction Group.
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Position Requirements (Work Experience, Skills, Licenses, etc.):
- Strong interpersonal skills with a proven ability to build rapport across diverse departments and personalities.
- Exceptional verbal and written communication skills tailored for professional environments.
- Robust organizational skills with a track record of managing multiple competing priorities and consistently meeting tight deadlines.
- Demonstrated excellence in customer service, with a strong ability to navigate complex client issues and engineer win-win solutions.
- High attention to detail with an unwavering commitment to accuracy and timely project delivery.
- Deep understanding of strategies required to maximize the productivity and efficiency of construction and technical teams.
- Strict adherence to data privacy protocols, with a proven ability to handle sensitive and confidential information with total discretion.
Ability to work extended hours or overtime as required by business demands.
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Education and Experience:
Required:
- High School diploma or equivalent
- 2+ years’ experience and intermediate proficiency-level usage of MS Office applications, including Word, Excel, and PowerPoint, MS Project
- 1+ years’ experience/intermediate-level usage of desktop publishing software applications
Desired:
- Associate degree or higher
- Experience with Adobe In-Design, Acrobat, Bluebeam Photoshop, and Illustrator
General knowledge of the construction or service business
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ACCO Competencies:
- Proactivity/Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
- Perseverance: Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
- Motivation/Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
- Technical Curiosity/Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.
- Insight: The ability to gather and make sense of information that suggests new possibilities.
- Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
- People Skills: Is approachable and gains the mutual trust and respect of others. Understands people’s strengths & weaknesses and actively seeks to understand other perspectives.
- Communication: Fosters open, honest, candid and respectful communication. Effectively assesses, defines and communicates issues in a timely manner, both written and verbal.
- Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
- Big Picture: Understands and contributes to the organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
- Problem-Solver: Ability to identify, analyze, and solve problems in support of personnel, group, department, or organizational objectives.
- Execution: Effectively takes a vision and translates into action by including the right people. Identify and remove barriers, when possible, to achieve results. Demonstrates appropriate compromise, effective time management, prioritization practices and holds team members (including themselves) accountable for their performance/conduct.
- Professionalism: Respectfully observes and challenges the status quo with intent for improvement. Can take direction, accept feedback, and take full responsibility for their actions. Lead by example through positive influence and ethical leadership with consideration of the entire organization.
Job Responsibility Level:
No direct reports
Travel Requirements:
Travel required x-x% of the time to other office locations.
Hours:
This is a non-exempt position from Monday through Friday. Work hours begin and end between 8:00 am and 5:00 pm with a one-hour break for lunch and two rest breaks. Eight hours per day is required and other occasional overtime may be necessary for business needs
Physical Demands:
(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds.
- Specific vision abilities required by this job include close vision and ability to adjust focus.
- Prolonged sitting.
- Frequently required to reach with hands and arms.
Occasionally required to stand; walk and stoop, kneel, crouch.
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Why join ACCO? ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plant…ACCO can design, build, install, and maintain a mechanical system to meet your needs.
Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team.
What's great about working at ACCO is that we’re a big enough company to be the leader in HVAC mechanical contracting in California and the Southwest U.S., but as a 100% employee-owned ESOP, we’re a private company with a family-oriented feel. Several of our employees have worked at ACCO for twenty-five, thirty, and even over forty years! Together, the employees of ACCO are comprised of intelligent, dedicated, and entrepreneurial team members who put customers first and enjoy what they do.
ACCO IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D.
We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.
Equal Employment Opportunity is The Law.|Pay Transparency Nondiscrimination Provision
ACCO will consider qualified applicants with criminal histories for employment.
Notice to Outside Recruiters:
Hiring managers are not authorized to review or accept recruiting agreements from any outside recruiting agencies. Outside recruiting agencies should not submit unsolicited resumes without signing the company's recruiting agreement.
