Executive Assistant III
Posting Number: SP005312P
Division/College: College of Law
Department: College of Law
Location: Boise
Posting Context Statement:
The College of Law is hiring for an Executive Assistant III in Boise. This position provides high level administrative support to the Dean of the College and plays a central role in maintaining college operations.
Position Overview:
Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator's views, preferences and decisions to internal and external constituents.
Duties may include:
Administrative and operational support:
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Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator
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Coordinate complex travel, meeting and event arrangements
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Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
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Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors
Project and initiative support:
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Advise on agendas and meeting strategy, goals and outcomes
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Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
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Advise on and help coordinate the strategic planning process
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Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
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Represent the unit on university-wide committees as appropriate
Information gathering, reporting and communications:
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Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
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Develop draft communications such as talking points, speech scripts and responses to correspondence
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Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator
Other duties as assigned
Required Experience:
- Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator
Required Education:
- High School Diploma or equivalent
Required Other:
Additional Preferred:
- Associate's or bachelor's degree
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Experience directly supporting and assisting an executive-level administrator
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Demonstrated attention to detail
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Ability to manage multiple priorities simultaneously
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Organizing and prioritizing work to meet deadlines with highly accurate results
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Demonstrated leadership, organizational and decision-making abilities
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Developing, organizing and implementing administrative projects and procedures
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Working in an environment that requires adherence to strict confidentiality standards
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Using computer information systems that manage an organization's finances, business processes and records with a preference for experience using Banner, Chrome River and VandalWeb
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Working in higher education
Physical Requirements & Working Conditions:
Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $32.00 per hour or higher depending upon experience.
Type of Appointment: Fiscal Year
FTE:
1
Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 06/09/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:
Applications received by June 23, 2026, will receive first consideration.
IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, visit https://uidaho.peopleadmin.com/postings/51772
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
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