Top 5 Student advisor Jobs in Boone, Nc

Student Records Specialist
Appalachian State University —Boone, NC
- $43,542 - $48,042 a year
- Full-time
- Office
- Administrative experience
- University
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Regional Postsecondary Pathways Coordinator
Appalachian State University —Boone, NC
- $55,000 - $60,000 a year
- Weekends as needed
- Mid-level
- Office
- Master's degree
Associate Director for Military Affiliated Services
Appalachian State University —Boone, NC
- $58,425 - $71,717 a year
- Full-time
- Military
- Mid-level
- Master's degree
3d
Financial Aid Advisor/Reception Representative
Appalachian State University —Boone, NC
- $38,127 - $40,842 a year
- Full-time
- Computer literacy
- Research
- Office
3d

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Associate Director for Military Affiliated Services
Appalachian State University —Boone, NC
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student advisor jobs near boone, nc

Student Records Specialist

Appalachian State University -
Boone, NC

Apply Now

Job Details

Full-time
$43,542 - $48,042 a year
3 days ago

Qualifications

Administrative experience
Office experience

Full Job Description

Posting Details

Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.

Position Summary Information

Classification Title

Administrative Support Specialist-Records

Working Title

Student Records Specialist

Location

Boone, NC

Job Category

Position Number

022091

Not Eligible for Visa Sponsorship

VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S

Department

College of Fine and Applied Arts - 265000

Primary Purpose of Position

The Student Records (Administrative Support) Specialist assists students by tracking their academic records of course work, performing senior checks, and completing graduation audits and degree clearances for students in the College. Other record-keeping tasks involving student academic records are also required (readmission and visiting coursework approval assistance, GPA calculations, forms processing, and change of program requests, etc.).

Minimum Qualifications

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.
Diplomas or degrees must be received from appropriately accredited institutions.

License/Certification Required

Essential Job Functions

The Student Records Specialist position works in the Dean’s Office of the College of Fine and Applied Arts and has specifically defined areas of responsibility and works with the Dean to promote recognition of the College and plan College functions. The Student Records Specialist works to enhance, develop, and implement supportive academic services to the undergraduates in the College. In addition, they provide educational services to all students enrolled in all General Education courses offered by the College of Fine and Applied Arts. They maintain contact with the broader university constituency through participation by the staff on university committees and by presenting at workshops and training. The office staff responds to inquiries and concerns from students, faculty, administrators, and parents. Maintaining current knowledge and providing helpful information are standards expected of all office staff.

Duties and Responsibilities include:

Communicating information clearly to students, faculty, parents, staff, and administrators about services, processes, and procedures using prescribed or established guidelines.
Applying judgment in releasing confidential information or to whom to refer questions. Maintaining FERPA compliance and assisting departments in doing so as well.
Responsible for processing new major declarations and completing program changes, senior checks, and graduation audits for eligible CFAA students. Checks must be accurate and sent to all advisors and students promptly to ensure shortages are no surprises during the final semester at AppState.
Communicating with other departments, such as the Registrar’s Office, regarding the status of student records and issues and/or the status of graduates (multiple times per year); updating Transfer Admissions and Engagement as needed regarding re-articulation issues; and updating academic departments with academic record updates (senior checks, substitutions, changes of major, etc.).
Preparing and sending audits on demand to offices with higher-level needs, such as Financial Aid required course confirmation requests. Responding to emails/letters with specific issues regarding program requirements, such as program changes, substitutions, etc. Answering questions regarding audit results, such as GPA calculations, how substitutions affect earned hours, etc.
Processing new major declaration notifications to departments, changes of program, and pre-graduation audits (senior checks).
Reviewing all senior students’ applications for graduation certification (three times per year).
Reviewing data and information for completeness and accuracy per academic policies and procedures.
Demonstrating knowledge of academic policies and procedures regarding students’ records—the ability to answer questions regarding student academic information. Ability to access and interpret appropriate resources to answer questions about policies and/or procedures.

Knowledge, Skills, & Abilities Required for this Position

Knowledge of academic policies and procedures at AppState
Thorough knowledge of all degree requirements, including majors, minors (inside and outside the College), and general education
Ability to make judgments about and to incorporate changes/revisions to all the above policies, procedures, and requirements frequently
Ability to do GPA calculations, including GPA projections based on current schedule
Knowledge of and firm understanding of DegreeWorks logic, scribing, and reporting functions to make exceptions and adjust the individual curricula to provide students and faculty with correct information
Excellent communication skills, both oral and written, as well as organizational and time management skills
Ability to process large volumes of work in a short time frame to meet University deadlines
Most of the time is allocated to tasks that involve several steps and require selecting the most appropriate action with procedural and operational guidelines

Preferred Qualifications

Required Functional Competencies to Successfully Perform Job Duties.

Communication – Written:

Responsible for processing new major declarations and completing program changes, senior checks, and graduation audits for eligible CFAA students. Checks must be accurate and sent to all advisors and students promptly to ensure shortages are no surprises during the final semester at AppState.
Prepares and emails correspondence to students who have applied for graduation (three times per year) concerning their graduation status/deficiencies while working within a time frame of a few weeks. Students with shortages are also contacted after commencement.
Communicate with other departments, such as the Registrar’s Office, regarding the status of student records and issues and/or the status of graduates (multiple times per year); update Transfer Admissions and Engagement as needed regarding re-articulation issues; and update academic departments with academic record updates (senior checks, substitutions, changes of major, etc.).
Prepares and sends audits on demand to offices with higher-level needs, such as Financial Aid required course confirmation requests. Responds to emails/letters with specific issues regarding program requirements, such as program changes, substitutions, etc. Answers questions regarding audit results, such as questions regarding GPA calculations, how substitutions affect earned hours, etc.
Answers questions from faculty advisors regarding program changes, academic policies, and procedures. Responds to numerous questions regarding General Education, catalog year, residency requirements, transfer coursework, etc. While some procedural information is basic, most are FERPA-protected information dealing strictly with an individual student, and strict confidentiality must be maintained.

Information/Records Administration:

Processes new major declaration notifications to departments, changes of program, and pre-graduation audits (senior checks).
Review all senior students’ applications for graduation certification (three times per year).
Review data and information for completeness and accuracy per academic policies and procedures.

Knowledge-Program:

Understanding when interpretations, applications, and allowable exceptions of written policies and procedures for academic issues may be approved.
Through training with the supervisor and others in the College and across the University, this staff person is responsible for understanding the organizational structure, functions, services, and programs of each academic area in the College. Staff members stay informed of changes and participate in on-campus training, the Undergraduate Advising Committee notes, and internal training sessions to remain current and serve as a resource for students and faculty.
Demonstrates knowledge of academic policies and procedures regarding students’ records—the ability to answer questions regarding student academic information. Ability to access and interpret appropriate resources to answer questions about policies and/or procedures.

Type of Position

Permanent Full-Time

Staff/Non-Faculty

Staff/Non-Faculty

Appointment Type

1.0

Work Schedule/Hours

Monday through Friday, 8:00 am – 5:00 pm, with occasional after-hours work required.

Number of Hours Per Week

Number of Months Per Year

Mandatory Staff

Physical Demands of Position

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Overall Competency Level

Advanced

Salary Grade Equivalency

GN06

Salary Range

Anticipated Hiring Range

$43,542- $48,042

Pay will be commensurate with applicant competencies, budget, equity and market considerations.

Posting Details Information

Posting Date

09/04/2026

Closing Date

09/27/2026

Competency Level Statement

If no applicants apply who meet the required competencies, then management may consider other applicants at a lower competency level.

Special Instructions to Applicants

For a complete application, please submit all below-required documents electronically through Appalachian State University’s Job Board:

Cover Letter
Resume
List of three professional references with contact information included

Search Chair Name

Jason Miller

Search Chair Email

[email protected]

Applicant Pool Preference

External (Post on the Web)

Departmental Information

Quick Link

https://appstate.peopleadmin.com/postings/56001

Posting Number

201503050P

Apply Now

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student advisor jobs in boone, nc

Student Records Specialist

Regional Postsecondary Pathways Coordinator

Associate Director for Military Affiliated Services

Financial Aid Advisor/Reception Representative

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