Top 542 Executive coordinator Jobs in Boston, Ma

Development Coordinator
USS Constitution Museum —Charlestown, MA
- Weekends as needed
- Hybrid work
- Research
- Mid-level
- Bachelor's degree
- 403(b) matching
- Health insurance
Quick Apply
ACCS Clinical Team Director
Bay Cove Human Services —Boston, MA
- $89,760 - $94,750 a year
- Weekends as needed
- Bilingual
- Medication administration
- Addiction Medicine
Quick Apply
Manager of Digital Transformation
Beacon Communities LLC —Boston, MA
- $135,000 - $145,000 a year
- Full-time
- Hybrid work
- Computer Science
- Office
- 3 years
- Health savings account
- Paid holidays
Quick Apply
Director of Administration
Beacon Communities LLC —Boston, MA
- $115,000 - $120,000 a year
- Full-time
- Hybrid work
- Research
- Office
- Residential
- Health savings account
- Paid holidays
Quick Apply
Master Scheduler
Berkshire Grey —Bedford, MA
- $110,000 - $140,000 a year
- Full-time
- Analysis skills
- Organizational skills
- Senior level
Quick Apply
Project Manager
Bald Hill Builders —Walpole, MA
- 8 hour shift
- Clean driving record
- Construction site
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Senior Program Coordinator
Resource Logistics, Inc. —Boston, MA
- $28 - $30 an hour
- Contract
- Background check
- School experience
- Microsoft Outlook
Quick Apply
13d
Recruiter
Modern Pest Services —Woburn, MA
- From $28 an hour
- Full-time
- Hybrid work
- Background check
- Computer literacy
- Pass drug screening
- Paid training
- Health savings account
Quick Apply
Director, Aviation Safety & Security
TransMedics, Inc. —Andover, MA
- $163,800 - $204,400 a year
- Full-time
- Background check
- Up to 50% travel
- Mechanic experience
- Employee stock purchase plan
- Disability insurance
Quick Apply
ESOL Instructor for Early Childhood Education Trainees-Part time
Notre Dame Education Center - Lawrence —Lawrence, MA
- $27 - $29 an hour
- Part-time
- Background check
- Classroom
- English
- 401(k)
- Paid time off
Quick Apply
Director of Workforce Development
Asian American Civic Association —Boston, MA
- $70,000 - $85,000 a year
- Full-time
- Bilingual
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Director of Firm Administration
Morrison Mahoney LLP —Boston, MA
- $120,000 - $170,000 a year
- Full-time
- Hybrid work
- 7 years
- Finance
- Analysis skills
- Paid holidays
- Health insurance
Quick Apply
3d
Regional Director of Resident Services (RN)
Maplewood Senior Living LLC —Weston, MA
- $120,000 - $150,000 a year
- Full-time
- Nursing
- RN License
- 5 years
- Mileage reimbursement
- Health insurance
Quick Apply
6d
Office Administrator - Part Time
TOBIN SCIENTIFIC —Beverly, MA
- $22 - $25 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
6d
Staffing Coordinator
Delta-T Group Inc. —Needham, MA
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
6d
Director of Nursing The Residence at Penniman Hill
LCB Senior Living, LLC —Hingham, MA
- $104,000 - $125,000 a year
- Full-time
- Background check
- Residential
- Recruiting
- Paid holidays
- 401(k)
Quick Apply
Director of Clinical Quality and Resident Care (RN license required)
Rogerson Communities —Boston, MA
- $135,000 - $150,000 a year
- Full-time
- Nursing
- 7 years
- RN License
Quick Apply
MDCS Communications Manager
State of Massachusetts - Department of Workforce Development —Boston, MA
- $87,686.54 - $145,463.14 a year
- Full-time
- Doctoral degree
- Office
- Supervising experience
Senior Executive Coordinator to Professor Danielle Allen
Harvard Kennedy School —Cambridge, MA
- Full-time
- Hybrid work
- 5 years
- Word processing
- Office
- Commuter assistance
- Health insurance
Quick Apply
13d
Director of Operations and Programs
New Art Center in Newton —Newtonville, MA
- $85,000 - $100,000 a year
- Email
- 8 years
- Bachelor's degree
- Mentoring
- Paid time off
Quick Apply

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Development Coordinator

USS Constitution Museum
Charlestown, MA

Quick Apply

Job Details

Full-time

Benefits

403(b) matching
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
403(b)
Life insurance

Qualifications

Teamwork
Raiser's Edge
Expense management
Project coordination
Executive administrative support
Research
Database management
Data entry
Organizational skills
Managing projects
Document management

Full Job Description

Position Summary

The Development Coordinator supports the fundraising administration and operations of the USS Constitution Museum. Reporting to the VP & Chief Development Officer, the Development Coordinator plays a key role in the daily administrative and operational functions of the Development Department.

The Development Coordinator provides integral support through the accurate and timely processing and recognition of gifts, administration of the donor database, assistance with donor outreach, support of event logistics, and coordination of Department operations. The position also provides limited direct assistance to the Chief Executive Officer and Chief Financial Officer/Chief Operating Officer on matters related to Development.

At a pivotal moment in the Museum’s growth, the Development Coordinator will play an integral role in essential fundraising efforts.

Key Responsibilities

Gift Processing & Reporting

Record all gifts, pledges, and pledge payments in Raiser’s Edge.
Develop and maintain consistent and efficient gift-entry and gift-documentation processes, including gift reports that support both the Development and Finance and Administration teams.
Oversee and execute the gift acknowledgement process.
Create and send pledge reminders.
Serve as the main point of contact for Development Department inquiries.

Database Administration

Maximize the functionality of the donor database and implement best practices to manage constituent data effectively.
Update and maintain donor contact information in Raiser’s Edge.
Work with the Director of Individual Giving and/or Director of Special Events to create appeal, event, and outreach mailing lists in Raiser’s Edge tailored to project needs.
Research and draft confidential donor briefs and call reports.
Serve as the point person for Raiser’s Edge questions from the Department.
Stay current on Raiser’s Edge best practices through tutorials and workshops and help foster proficiency across Development.

Event Support & Donor Relations

Assist the Development team in executing a portfolio of high-profile events, including Salute to Service, Marine Breakfast, Leadership Forum Series, Summer Soiree, Museum Governance events, and external Museum rental events.
Support the Director of Development Operations & Events with event logistics, including guest registration, event setup and take-down, and post-event data entry.
Support the Director of Individual Giving with the Museum’s membership program, including running reports and donor lists, coordinating monthly renewal mailings, and overseeing membership collateral supplies.
Write customized acknowledgement and outreach letters in collaboration with the President & CEO and Director of Individual Giving.

Administrative Support & Other Duties

Support the Chief Development Officer, Chief Financial Officer & Chief Operating Officer, and Chief Executive Officer on Development matters.
Maintain accurate electronic files for all donor records.
Manage Development budget tracking and filing.
Coordinate with the Finance and Administration team on reconciling Department budgets, revenue, and gift processing.
Coordinate and manage Development mailings, including event invitations, acknowledgement letters, membership renewals, and appeals.
Manage weekly Development meeting logistics, including agendas, scheduling, materials, and meeting notes.
Support the Finance and Administration team in maintaining annual audit and tax preparation documentation.
Submit vendor invoices and expense receipts to Bill.com for assigned areas.
Perform other duties as assigned.

Qualifications

One to two years of professional experience in development, nonprofit management, or a related field.
Bachelor’s degree or comparable work experience.
Experience managing and prioritizing a schedule of activities for senior staff, board members, or key volunteers preferred.
Strong project management skills and the ability to prioritize and manage multiple projects without compromising quality.
Strong interpersonal and organizational skills.
Donor database or CRM experience preferred.
Ability and willingness to work occasional evenings and weekends as needed.
Appreciation for the mission of the USS Constitution Museum.

About the USS Constitution Museum

The USS Constitution Museum (USSCM), incorporated in 1972, is a 501(c)(3) nonprofit Museum and a proud partner of the U.S. Navy and the National Park Service. The Museum engages all ages in the story of “Old Ironsides” to spark excitement about maritime heritage, naval service, and the American experience.

An award-winning institution, USSCM serves as the memory and educational voice of USS Constitution, an active-duty naval vessel and America’s Ship of State—the world’s oldest commissioned warship afloat and a living symbol of American resilience, innovation, service, and democracy.

Located in Boston’s Charlestown Navy Yard beside USS Constitution, the Museum welcomes more than 300,000 families, students and teachers, veterans, active-duty service members, civic leaders, tourists, and other visitors from around the world in a typical year.

As the nation continues to celebrate the U.S. Navy’s 250th anniversary and commemorate 250 years of American independence, the Museum is uniquely positioned to connect new generations with the ideals, challenges, and responsibilities of the American experiment.

Benefits:

403(b)
403(b) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: Hybrid remote in Charlestown, MA 02129

Quick Apply

Refine Your Search

executive coordinator jobs in boston, ma

Development Coordinator

ACCS Clinical Team Director

Manager of Digital Transformation

Director of Administration

Master Scheduler

Project Manager

Senior Program Coordinator

Recruiter

Director, Aviation Safety & Security

ESOL Instructor for Early Childhood Education Trainees-Part time

Director of Workforce Development

Director of Firm Administration

Regional Director of Resident Services (RN)

Office Administrator - Part Time

Staffing Coordinator

Director of Nursing The Residence at Penniman Hill

Director of Clinical Quality and Resident Care (RN license required)

MDCS Communications Manager

Senior Executive Coordinator to Professor Danielle Allen

Director of Operations and Programs

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