Top 60 Secretary program administration Jobs in Boston, Ma

Human Resource Generalist
Massachusetts League of Community Health Centers —Boston, MA
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- English
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Medical Secretary - Winthrop
MelroseWakefield Healthcare —Winthrop, MA
- $18.81 - $23.51 an hour
- Full-time
- Word processing
- Computer literacy
- Primary Care
12d
Medical Secretary - Reading
MelroseWakefield Healthcare —Reading, MA
- $18.81 - $23.51 an hour
- Full-time
- Word processing
- Computer literacy
- Mid-level
BioPharma Sales Rep – Entry/Exp.
Immune Biopharma —Cambridge, MA
- $83,145 - $121,680 a year
- Online Application
- No travel
- Leadership
- Communication skills
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Medicine Unit Coordinator BWH
The Brigham and Women's Hospital, Inc. —Boston, MA
- $18.58 - $26.58 an hour
- Full-time
- Inpatient
- Administrative experience
- High school diploma or GED
- Opportunities for advancement
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13d
Unit Coordinator | Pediatric | MGH
The General Hospital Corporation —Boston, MA
- $18.58 - $26.58 an hour
- Part-time
- Hospital
- Inpatient
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Unit Coordinator | PACU | MGH
The General Hospital Corporation —Boston, MA
- $18.58 - $26.58 an hour
- Part-time
- Hospital
- Inpatient
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
1d
Unit Coordinator | Post Partum | MGH
The General Hospital Corporation —Boston, MA
- $18.58 - $26.58 an hour
- Part-time
- Inpatient
- Microsoft Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Unit Coordinator | Antepartum | MGH
The General Hospital Corporation —Boston, MA
- $18.58 - $26.58 an hour
- Part-time
- Hospital
- Inpatient
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Medical Secretary II - Melrose OBGYN
MelroseWakefield Healthcare —Melrose, MA
- $18.81 - $23.51 an hour
- Full-time
- Word processing
- Computer literacy
- Mid-level
Extended School Year (ESY) Secretary
Framingham Public Schools —Framingham, MA
- $25.39 - $39.00 an hour
- School experience
- Google Workspace
- Office
Cardiac Surgery Unit Coordinator BWH
The Brigham and Women's Hospital, Inc. —Boston, MA
- $18.58 - $26.58 an hour
- Part-time
- Surgery
- Inpatient
- Mid-level
- Opportunities for advancement
Quick Apply
Program Manager, Workforce
Massachusetts League of Community Health Centers —Boston, MA
- $63,000 - $73,000 a year
- Full-time
- Hybrid work
- English
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
1d
Medical Secretary II - Wakefield
MelroseWakefield Healthcare —Wakefield, MA
- $18.81 - $23.51 an hour
- Full-time
- Hospital
- Word processing
- Computer literacy
5d
Unit Coordinator 32 hr/Eves - 4 Usen
Newton-Wellesley Hospital —Newton, MA
- $17.71 - $25.28 an hour
- Part-time
- Hospital
- Microsoft Office
- Administrative experience
- Opportunities for advancement
Quick Apply
Unit Coordinator | Surgical Suites | MEE
Massachusetts Eye and Ear Infirmary —Boston, MA
- $18.58 - $26.58 an hour
- Part-time
- Surgery
- Inpatient
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Unit Coordinator, Evenings
Mass General Brigham Incorporated —Somerville, MA
- $19.81 - $28.30 an hour
- Full-time
- Hospital
- Mid-level
- Microsoft Office
- Opportunities for advancement
Quick Apply
Corporate Governance Specialist
FHLBank Boston —Boston, MA
- $80,500 - $132,250 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- 5 years
- Office
4d
Unit Secretary - ER
Metrowest Medical Center —Framingham, MA
- Part-time
- Background check
- Pass drug screening
- Administrative experience
BFT Unit coordinator for PACU
The General Hospital Corporation —Somerville, MA
- $18.58 - $26.58 an hour
- Full-time
- Inpatient
- Mid-level
- Microsoft Office
- Opportunities for advancement
Quick Apply

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secretary program administration jobs near boston, ma

Human Resource Generalist

Massachusetts League of Community Health Centers -
Boston, MA

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Job Details

Full-time
$70,000 - $80,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
403(b)
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Data analysis reporting
HR legal compliance
Employee data management
Data management
Data-driven problem-solving
Employment law in talent management
Productivity software
Staffing management
Technical Proficiency

Full Job Description

The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core functions and competencies that provide a framework for support and assistance to health centers and the communities they serve.

The League is a non-profit 501(c)(3) organization registered as a public charity with the Commonwealth's Secretary of State. It maintains a professional staff at its headquarters in Boston and its training center in Worcester.

Position Summary

The Human Resources Generalist supports the day-to-day human resources operations of a mission-driven nonprofit organization of approximately 100 employees. Reporting to the Chief Operating Officer (COO), the HR Generalist serves as a key partner in supporting staff throughout the employee life cycle while helping to ensure compliance with organizational policies and employment regulations.

This role works collaboratively with an external human resources consulting agency that provides strategic HR guidance, employee relations consultation, and staff support services. The HR Generalist is responsible for coordinating and implementing internal HR processes and maintaining a high standard of employee service, responsiveness, confidentiality, and professionalism.

The ideal candidate is highly organized, detail-oriented, technologically proficient, and comfortable managing multiple priorities in a collaborative nonprofit environment.

Essential Functions:

Recruitment and Hiring

Coordinate and support recruitment activities including job postings, applicant tracking, interview scheduling, and candidate communications.
Partner with hiring managers and the COO to support efficient and equitable hiring processes.
Facilitate pre-employment processes including reference checks, background checks, and offer documentation.
Maintain recruitment records and onboarding documentation within the HRIS system.

Onboarding and Employee Experience

Coordinate and facilitate employee onboarding and orientation processes.
Ensure completion of required employment documentation and compliance-related trainings.
Support employee engagement initiatives and contribute to a positive workplace culture.
Serve as a point of contact for employee questions regarding HR policies, procedures, and employment practices.

Employee Relations and HR Administration

Support day-to-day employee relations matters in coordination with the COO and external HR consultants.
Assist with documentation related to employee performance, corrective action, accommodations, and workplace concerns.
Facilitate employee separations including exit procedures, documentation, and offboarding coordination.
Maintain accurate and confidential personnel records in accordance with organizational policy and legal requirements.

Leave and Benefits Administration Support

Administer employee leave processes including tracking and documentation related to FMLA, state leave programs, ADA accommodations, and other organizational leave policies.
Communicate with employees regarding leave procedures and required documentation.
Coordinate with managers and external HR consultants to support compliance and consistency in leave administration.
Provide administrative support related to employee benefits enrollment and changes, as applicable.

Compliance and Training Monitoring

Monitor completion of mandatory employee trainings and compliance requirements.
Maintain awareness of applicable federal and state employment laws and organizational policies.
Assist with audits, reporting requirements, and compliance-related recordkeeping.
Support implementation and communication of HR policies and procedures.

HRIS and Reporting

Serve as a primary "super user" for the organization's Human Resources Information System (HRIS) and workforce management platform.
Maintain accurate employee data and ensure integrity of HR records and reporting.
Generate and analyze HR-related reports for management on topics including staffing, turnover, training compliance, leave usage, and other workforce metrics.
Assist in identifying opportunities to improve HR systems, workflows, and reporting capabilities.

Competencies/Skills

Committed to the League mission of promoting population health, social justice and diversity, equity, inclusion and belonging (DEIB)
Ability to communicate professionally, concisely and effectively (English written and verbal)
Organized and detail oriented; ability to multi-task and reprioritize as necessary
Ability to problem-solve effectively and efficiently
Ability to assess, evaluate and advise on potential risk
Ability to work independently while maintaining strong communication with organizational leadership and external partners.
Ability to conduct critical thinking and perform technical data analysis to develop effective solutions
Building and strengthening relationships with people from diverse background
Active listening using verbal and non-verbal techniques
Demonstrated proficiency with MS Office applications especially Word, Excel, and PowerPoint
Up-to-date knowledge of business and information technology

Education/Experience

Required qualifications

Bachelor's degree in Human Resources, Business Administration, Organizational Development, or a related field, or equivalent combination of education and experience.
Minimum of 3 years of progressively responsible human resources experience.
Experience supporting multiple aspects of the employee life cycle.
Experience working within an HRIS or workforce management system, including reporting and data management.
Knowledge of employment laws and HR best practices.
Strong organizational, interpersonal, and communication skills.
Ability to manage sensitive and confidential information with discretion.
Proficiency in Microsoft Office Suite and HR technology platforms.

Preferred qualifications

Human resources experience within a nonprofit or mission-driven organization.
Experience coordinating leave administration and compliance tracking.
HR certification such as SHRM-CP, SHRM-SCP, PHR, or equivalent.
Experience collaborating with external HR consultants or professional employer organizations.

What We Offer

The Massachusetts League of Community Health Centers offers a comprehensive and competitive benefits package, including:

Hybrid work schedule: 2 days in-office and 3 days remote
Medical, dental, and employer-funded HRA coverage
Employer-paid life, short-term, and long-term disability insurance
Optional supplemental life insurance
Flexible Spending Accounts (FSA)
403(b) retirement savings plan with potential employer contribution
Transit reimbursement program
Generous paid time off, paid holidays, sick leave, and additional leave benefits

Benefits eligibility and coverage may vary based on employment status and plan provisions.

The Massachusetts League of Community Health Centers is an equal opportunity employer committed to a workplace that reflects the diversity of the people of Massachusetts, including populations most impacted by health inequities.

It is the policy of the Massachusetts League of Community Health Centers to provide equal employment opportunity to all employees and applicants for employment without regard to race, sex, sexual orientation, gender identity or expression, color, creed, religion, national origin, age, disability, marital status, parental status, family medical history or genetic information, political affiliation, military service or any other non-merit based factor in accordance with all applicable laws, directives and regulations of federal, state and city entities

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Refine Your Search

secretary program administration jobs in boston, ma

Human Resource Generalist

Medical Secretary - Winthrop

Medical Secretary - Reading

BioPharma Sales Rep – Entry/Exp.

Medicine Unit Coordinator BWH

Unit Coordinator | Pediatric | MGH

Unit Coordinator | PACU | MGH

Unit Coordinator | Post Partum | MGH

Unit Coordinator | Antepartum | MGH

Medical Secretary II - Melrose OBGYN

Extended School Year (ESY) Secretary

Cardiac Surgery Unit Coordinator BWH

Program Manager, Workforce

Medical Secretary II - Wakefield

Unit Coordinator 32 hr/Eves - 4 Usen

Unit Coordinator | Surgical Suites | MEE

Unit Coordinator, Evenings

Corporate Governance Specialist

Unit Secretary - ER

BFT Unit coordinator for PACU

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Position Summary

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Competencies/Skills

Education/Experience

What We Offer

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