Top 270 Senior practice administrator Jobs in Boston, Ma

Associate Director of Operations
Tenacity —Allston, MA
- $65,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Physical Therapist - Full Time
MARY ANN MORSE HEALTHCARE CORP —Natick, MA
- $40 - $60 an hour
- Full-time
- Skilled nursing facility
- Doctoral degree
- Bachelor of Science
- Paid holidays
- Health insurance
Quick Apply
Cyber Infrastructure Support Lead
Leidos —Concord, MA
- $107,900 - $195,050 a year
- Full-time
- Computer science
- 6 years
- Computer Science
- Paid time off
10d
Optometric Technician
MedElite Group, LLC. —Boston, MA
- $50,000 - $60,000 a year
- Skilled nursing facility
- High school diploma or GED
- Travel
- Paid time off
Quick Apply
Senior Digital Marketing Specialist
Vista Higher Learning —Massachusetts
- $70,000 - $85,000 a year
- Full-time
- Hybrid work
- Google Workspace
- 6 years
- Office
9d
Practice Manager - IP Department & IP Litigation Practice Group
WilmerHale —Boston, MA
- $153,600 - $192,000 a year
- Full-time
- Business development
- Bachelor's degree
- Senior level
- Profit sharing
- Paid holidays
Executive Assistant II
Cambridge Health Alliance —Cambridge, MA
- 8 hour shift
- Microsoft Outlook
- Hospital
- Mid-level
Senior HR Operations Generalist / Manager - Human Resources
Monte Rosa Therapeutics, Inc —Boston, MA
- $115,000 - $150,000 a year
- Full-time
- Microsoft Excel
- 8 years
- Analysis skills
Property Administrator
CBRE —Boston, MA
- $30.00 - $31.25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
7d
Senior Research Administrator
MIT —Cambridge, MA
- $83,600 - $106,420 a year
- Full-time
- Customer service
- Office
- Analysis skills
Sr. Digital Enablement Analyst
Moderna, Inc. —Cambridge, MA
- $145,900 - $234,200 a year
- Full-time
- Office
- Bachelor's degree
- Organizational skills
- Paid time off
- Adoption assistance
Comms & Mktg Administrator 2
MIT —Cambridge, MA
- $73,400 - $92,380 a year
- Full-time
- Hybrid work
- Marketing
- English
- Mid-level
9d
Systems Administrator Quality Assurance
Starfish Storage Corporation —Waltham, MA
- $125,000 - $185,000 a year
- Full-time
- Remote
- Background check
- 7 years
- Azure
- Paid holidays
- Disability insurance
Quick Apply
Senior Research Administrator
Beth Israel Lahey Health —Boston, MA
- $85,000 - $125,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Senior Technical Consultant (Remote)
GlideFast Consulting —Waltham, MA
- $130,000 - $170,000 a year
- Full-time
- Remote
- 3 years
- Travel
- Mentoring
- Health insurance
- Dental insurance
Sr BI Platform Administrator
Dynatrace —Boston, MA
- $120,000 - $155,000 a year
- Full-time
- Azure
- Office
- SQL
- Disability insurance
- Health insurance
Senior Procurement Administrator
STR —Woburn, MA
- $93,000 - $117,000 a year
- Email
- Remote
- ERP systems
- Office
- Master's degree
Quick Apply
Senior Systems Administrator
Thayer Academy —Braintree, MA
- $113,022 - $116,978 a year
- School experience
- Google Workspace
- Senior level
- Opportunities for advancement
Quick Apply
Practice Administrator
Brooksby Village by Erickson Senior Living —Peabody, MA
- $80,000 - $95,000 a year
- On call
- 18 years or older
- OSHA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Senior Talent Administrator & Coordinator
Cielo —Boston, MA
- $70,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Customer service
- English
- Health savings account
- Paid holidays
Quick Apply

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Associate Director of Operations

Tenacity -
Allston, MA

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Health insurance
Dental insurance
401(k)
401(k) matching

Qualifications

Staff supervision
Teamwork
Microsoft Excel
Operations management
Expense management
Bachelor's degree
Data management
Attention to detail
Non-profit experience

Full Job Description

ABOUT TENACITY

Tenacity is a Boston-based nonprofit organization that empowers under-resourced youth to graduate from high school and succeed in post-secondary education. Since 1999, Tenacity has delivered high-dosage youth enrichment programs integrating literacy, life skills, racket sports, fitness, and social-emotional development to students aged 6–22 across Boston, Worcester, and Chelsea. Tenacity students achieve a 95% high school graduation rate and 75% post-secondary success rate — outcomes that far exceed city and state averages. Diversity, equity, and inclusion are core to everything we do.

POSITION SUMMARY

The Associate Director of Operations is a key operational and data leader reporting to the CEO. This role oversees student data systems and BPS contract/site compliance, while also managing core organizational operations, including insurance, technology, facilities, and non-CFO financial administration.

The role directly supervises the HR Coordinator and Office Administrator, providing systems oversight, tools, and senior guidance, and coordinating external HR and legal support as needed.

This position is well-suited for a detail-oriented, systems-minded professional comfortable working across data, operations, and people functions in a fast-paced, mission-driven environment.

Key Responsibilities

1. Insurance & Risk Management (~20%)

Manage all organizational insurance policies, including renewals, audits, payments, and compliance.
Serve as the primary contact for insurance claims, broker communications, and coverage questions.
Maintain organized insurance records and prepare documentation for annual audits.
Monitor policy terms, deadlines, and coverage gaps, recommending updates as needed.
Coordinate with the CFO to ensure accurate insurance payments and financial records.

2. Student Data & BPS School Site Support (~25%)

Lead student data collection, management, and reporting across all program sites.
Manage administrative and compliance requirements for Boston Public Schools contracts.
Ensure accurate, consistent, and secure student data practices and systems.
Oversee student data systems, including staff training and support.
Produce reports for program leadership, the CEO, BPS, and other stakeholders.
Support the ACE program team in coordination with the ACE Director.
Identify and resolve data quality issues and enforce data standards.
Provide timely student data for grant reporting and development needs.

3. Financial Administration (~5%)

Support annual audits by maintaining accurate operational and financial records.
Oversee billing, invoicing, and financial filings for operational expenses.
Manage organizational accounts outside the CFO’s direct scope.
Review and approve Operations and HR budgets with the HR Coordinator and Office Administrator.
Flag budget variances and spending concerns to the CEO and CFO.

4. Technology & Office Operations (~10%)

Technology Oversight

Manage relationships with external IT consultants and technology vendors.
Oversee technology contracts, purchases, and IT strategy, including cybersecurity and data security.
Ensure staff are onboarded with appropriate technology access in coordination with the Office Administrator and IT consultant.

Office & Facilities Management

Manage Tenacity’s building lease and landlord relationship.
Oversee timely resolution of facilities and maintenance issues.
Ensure office spaces are safe, functional, organized, and well-maintained.
Supervise day-to-day office operations, supplies, and vendor management.

5. Supervision of HR Coordinator & Office Administrator (~10%)

Supervise the HR Coordinator and Office Administrator through regular check-ins, guidance, and performance evaluations.
Ensure both team members have the resources and clarity needed to succeed.
Support professional development and connect staff with relevant training opportunities.
Coordinate HR and Operations functions to prevent gaps and duplication.

6. HR Senior Support (~10%)

Ensure the HR Coordinator has the tools, systems, and policies needed to manage daily HR operations.
Provide guidance on HR questions and decisions while maintaining appropriate ownership of day-to-day functions.
Coordinate between the HR Coordinator and external HR consultant to ensure effective engagement and follow-through.
Engage pro bono employment counsel on employee relations matters as needed and brief the CEO on sensitive issues.
Review and approve major HR policy and Employee Handbook updates before staff communication.

7. Leadership & Organizational Meetings (~10%)

Serve on the Senior Leadership Team, contributing to organizational planning and decision-making.
Represent operations and data functions in cross-departmental planning and staff meetings.
Support planning and execution of major annual events.
Model Tenacity’s values of equity, respect, accountability, and continuous learning.
Support planning and execution of major annual events and Tenacity's Summer Tennis and Reading Program.

8. Organizational Flexibility & Special Projects (~10%)

Respond to unplanned organizational needs as directed by the CEO, including time-sensitive issues that cut across departments.
Support staff communications, events, and special initiatives throughout the year.
Provide cross-functional support during staff absences, transitions, and high-demand periods.

QUALIFICATIONS

Education & Experience

Bachelor's degree required; advanced degree in Education, Public Administration, Data Management, Nonprofit Management, or a related field a plus.
Minimum 4–6 years of progressive experience in nonprofit operations, data coordination, or a closely related field.
Demonstrated experience managing data systems and producing reports— experience with student or program data in an educational nonprofit context strongly preferred.
Experience managing compliance documentation for government contracts (e.g., BPS or similar) a strong plus.
Familiarity with insurance administration, vendor management, and organizational operations.
Prior supervisory experience required.

'Skills & Competencies

Strong data management skills, including quality control and clear reporting for diverse audiences.
Highly organized and detail-oriented, with the ability to manage multiple priorities, deadlines, and compliance requirements.
Proficient in Microsoft 365 (Excel, Word, PowerPoint, Teams, SharePoint); experience with student data systems or Salesforce preferred.
Exercises discretion and integrity when handling sensitive student, financial, and personnel information.
Collaborative and relationship-oriented, with the ability to build trust across teams and partners.
Strong written and verbal communication skills, including presenting data and operational updates to leadership.
Self-directed and resourceful problem solver who drives improvements with minimal oversight.
Committed to Tenacity’s mission and advancing educational equity for Boston youth.

Tenacity provides equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, or genetic information. Individuals from underrepresented groups are strongly encouraged to apply.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance

Application Question(s):

Please submit your cover letter here (required for consideration).

Experience:

Operations management: 4 years (Required)

Ability to Commute:

Allston, MA 02134 (Preferred)

Work Location: Hybrid remote in Allston, MA 02134

Quick Apply

Refine Your Search

senior practice administrator jobs in boston, ma

Associate Director of Operations

Physical Therapist - Full Time

Cyber Infrastructure Support Lead

Optometric Technician

Senior Digital Marketing Specialist

Practice Manager - IP Department & IP Litigation Practice Group

Executive Assistant II

Senior HR Operations Generalist / Manager - Human Resources

Property Administrator

Senior Research Administrator

Sr. Digital Enablement Analyst

Comms & Mktg Administrator 2

Systems Administrator Quality Assurance

Senior Research Administrator

Senior Technical Consultant (Remote)

Sr BI Platform Administrator

Senior Procurement Administrator

Senior Systems Administrator

Practice Administrator

Senior Talent Administrator & Coordinator

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