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Internal Governance Coordinator, Senior Associate - State Street Investment Management

State Street -
Boston, MA

Apply Now

Job Details

Full-time
$52,000 - $87,880 a year

Benefits

Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Meeting minutes
Records disposition policies
Version control
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Operations coordination
Data Retention (Data management)
Meeting transcription
Process improvement
Executive administrative support
Mid-level
Meeting scheduling
Data classification
Organizational skills
SharePoint
Meeting facilitation
Document change management
Communication skills
Board relations
File organization
Event logistics coordination
Under 1 year

Full Job Description

The Senior Associate role, Internal Governance Coordinator provides operational and support to the head of Internal Governance. The role is responsible for coordinating meeting logistics, supporting agenda development, documenting meeting discussions and outcomes, and maintaining committee records and materials within the firm’s governance portal. This position works closely with committee members, Legal partners, and Governance colleagues to ensure accurate documentation and effective committee operations. This is an excellent early‑career opportunity for someone looking to build experience in governance, administration, and corporate operations.

Key Responsibilities

Committee Meeting Support

Attend scheduled committee and legal entity board meetings to assist in documenting discussions, decisions, and action items in clear, accurate meeting minutes, consistent with internal governance standards and documentation guidelines.
Track action items and follow‑ups arising from committee and board meetings and maintain related logs and records.
Support post‑meeting processes, including circulation of draft minutes for review and finalization.

Agenda & Materials Coordination

Support the preparation and formatting of meeting agendas in coordination with committee secretaries, Legal partners, and subject matter contributors.
Assist with the organization, quality review, and timely distribution of meeting materials in advance of meetings.
Ensure materials align with established governance templates and information classification standards.

Governance Portal & Records Management

Maintain committee and board documentation within the governance record retention SharePoint sites, including agendas, approved minutes, action logs, charters, and reference materials
Support version control, naming conventions, and record retention practices for committee materials.
Respond to internal requests for committee records in accordance with governance and information‑handling guidelines.

Operational & Administrative Support

Coordinate meeting logistics such as calendars, attendee lists, conformance room reservations, dial‑in details, and materials access.
Support periodic reviews of committee and board documentation to ensure completeness and consistency.
Partner with Legal and varies business unit colleagues on process improvements related to committee administration and documentation.

Qualifications

2–3 years of relevant administrative, operations, or corporate support experience (financial services experience preferred but not required).
Strong organizational skills with the ability to manage multiple tasks with close attention to detail.
Solid verbal and written communication skills.
Demonstrated ability to maintain discretion and handle confidential information.
Proactive, reliable, and able to work both independently and as part of a team.
Comfortable interacting with colleagues at various levels of the organization.
Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); familiarity with SharePoint a plus.

Salary Range:

$52,000 - $87,880 Annual

The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.

Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.

For a full overview, visit https://hrportal.ehr.com/statestreet/Home .

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

Discover more information on jobs at StateStreet.com/careers

Read our CEO Statement

Job Application Disclosure:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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