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Senior Administrative Analyst

Suffolk County Sheriff's Department -
Boston, MA

Apply Now

Job Details

Full-time

Qualifications

Microsoft Word
Operating systems
Microsoft Outlook
Spreadsheets
Word embeddings
Employee relationship building
Driver's License
Stakeholder relationship building
File organization
Office record organization

Full Job Description

TITLE: Senior Administrative Assistant – Financial Services (SC-16)

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES

Performs assorted administrative, clerical, and accounting tasks in support of the Financial Services Division

SUPERVISION RECEIVED

Works under the general supervision of the Assistant Deputy Director of Financial Services and the direct supervision of a Financial Services Supervisor

DUTIES AND RESPONSIBILITIES

Provide information to the public, employees and other government agencies;

Perform office duties such as typing, data entry, filing and general computer work;

Perform office duties with department computer programs (i.e. MMARS, Quick Books, OMS, Positive Pay ect..) as assigned;

Produce and maintain reporting as they relate to department systems and job assignments;

Perform related duties as required; and

Other duties and assignments as the Director of Financial Services may request from time to time.

QUALIFICATIONS

Three (3) years of full-time professional or administrative experience in budgeting, accounting, office administration, purchasing and or financial reporting or any combination of experience or training which provides for comparable knowledge, skills and abilities;

Bachelor’s Degree in Business Administration or Public Administration from a recognized college or university may be substituted for two (2) years of the required experience;

Possess and maintain a valid driver’s license.

Thorough substantive knowledge of office procedures, practices, and equipment including personal computers is preferable.

Ability to demonstrate initiative and to work cooperatively and well with co-workers, consultants, and contractors. Self-motivator, ability to meet project deadlines and work on multiple projects simultaneously is essential.

Ability to interact with the public in a pleasant and discreet manner. Ability to establish and maintain effective working relationships with individuals at all levels throughout the organization, in other agencies, and in private industry. High levels of customer service, independence, leadership and ability to write and maintain documentation are preferable.

Excellent oral and written communication skills with technical and non-technical audiences as well as problem solving and analytical skills.

Ability to complete moderate to complex level of qualitative and quantitative analyses. Ability to write effectively and maintain technical documentation. Attention to detail is crucial. Need for flexibility and organizational skills.

Experience with personal computers, Microsoft operating systems and Microsoft Outlook email is required. Experience with MMARS, Quick Books, OMS and Positive Pay is preferable. Computer file management is essential.

Experience with Microsoft Word and Microsoft Excel is essential.

Ability to recognize administrative problems and to recommend solutions to division manager to improve efficiency.

Experience with public sector accounting practices and legislative requirements are preferable.

Flexibility and ability to learn and perform new duties and skills as assigned.

ESSENTIAL FUNCTIONS:

Regular attendance;

Ensuring any data entry performed is accurate;

Ensuring any documents filed are done so correctly;

Meeting all required deadlines;

Maintaining professional but cordial relations with coworkers, the public, and outside agencies;

Proper handling of CORI information; and

Compliance with security procedures.

MINIMUM PHYSICAL REQUIREMENTS FOR ESSENTIAL FUNCTIONS:

sit or stand periodically for 8 hours;

lift up to 40 pounds;

carry up to 40 pounds;

climb stairs occasionally;

walk short distances; and

write and type.

ADDITIONAL FUNCTIONS OF POSITION:

Participation in mandatory training

Apply Now

Refine Your Search

administrative analyst jobs in boston ma

Senior Administrative Analyst

Healthcare Data Analyst (Clinic Administration)

Lead Systems Analyst -Front Office Experience is a MUST OMS and Portfolio-HYBRID ONSITE BOSTON

Front Office Credit Risk Analyst, Officer (Onsite)

Sr. Analyst, Fund Administration - Alternative Assets

Front Office Credit Risk Analyst, Assistant Vice President (Onsite)

Treasury Analyst Front Office

Front Office Market Risk Analyst (Prime Services and Broker Dealer), Vice President

Senior Application Support Analyst – Aladdin Front Office

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MINIMUM PHYSICAL REQUIREMENTS FOR ESSENTIAL FUNCTIONS:

ADDITIONAL FUNCTIONS OF POSITION:

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