Top 238 Administrative coordinator Jobs in Boston Ma

Sales Administrative Support & Facilities Coordinator
Urell —Watertown, MA
- $60 - $65 a year
- Full-time
- Hospitality
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
Home Care Scheduling Coordinator
Home Instead —Norwood, MA
- $25 - $27 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- COVID-19 protective measures
- Paid time off
Quick Apply
Import Compliance Administrative Coordinator
Advantage Technical —Waltham, MA
- $20.41 - $30.00 an hour
- Temporary
- Hybrid work
- ERP systems
- Research
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
4d
Warehouse Administrative Coordinator- $20-25/HR- Multiple Shifts
Schulte Staffing Solutions —Peabody, MA
- $20 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Opportunities for advancement
Quick Apply
Office Coordinator - Boston
CodeRabbit —Boston, MA
- $90,000 - $110,000 a year
- Full-time
- Google Workspace
- Office
- Ability to lift 50 pounds
10d
Administrative Coordinator
AstraZeneca —Cambridge, MA
- $67,952 - $101,928 a year
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
2d
Office & Facilities Coordinator - Pay starting at $29.45/hr
Stryker —Waltham, MA
- $29.45 - $40.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- AD&D insurance
Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- High school
- Travel reimbursement
- Commuter assistance
Operations Coordinator
Simpson Thacher & Bartlett —Boston, MA
- $85,000 - $100,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Basic math
- Employee assistance program
Administrative Coordinator
State of Massachusetts - Department of Environmental Protection —Boston, MA
- $80,411.50 - $117,590.46 a year
- Full-time
- Hybrid work
- Management
- Mid-level
- Office
Program Coordinator II
State of Massachusetts - Division of Capital Asset Management —Boston, MA
- $72,172.36 - $104,315.38 a year
- Full-time
- Research
- Mid-level
- Office
Executive Coordinator
Takeda Pharmaceutical —Boston, MA
- $37.55 - $58.97 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- High school diploma or GED
Research Coordinator
Arrow Search Partners —Boston, MA
- $130,000 - $150,000 a year
- Mid-level
- 3 years
- Administrative experience
Administrative Services Coordinator
HGA —Boston, MA
- $78,000 - $84,000 a year
- Full-time
- 5 years
- Word processing
- Research
- Paid parental leave
- Disability insurance
8d
Administrative & Referral Coordinator (Ortho Forms & FMLA Coord.)
Boston Medical Center —Boston, MA
- $21.39 - $30.05 an hour
- Full-time
- Surgery
- Medical office experience
- English
- Health insurance
- Dental insurance
Executive Assistant (Program Coordinator I)
State of Massachusetts - Massachusetts Department of Transportation —Boston, MA
- $66,889.30 - $98,398.18 a year
- Full-time
- Writing skills
- Mid-level
- Office
7d
Administrative Coordinator - Student Life, School of Arts and Sciences
Tufts University —Medford, MA
- $27.85 - $38.50 an hour
- Hybrid work
- 5 years
- Research
- Mid-level
6d
Administrative Coordinator
Northeastern University —Boston, MA
- $53,615.00 - $75,728.75 a year
- Full-time
- Mid-level
- Office
- 3 years
- Travel reimbursement
- Health insurance
1h
Business Office Operations Coordinator
New England Law Boston —Boston, MA
- $43,000 - $88,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
10h
Workplace Exp Coordinator
CBRE —Boston, MA
- $25 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance

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Sales Administrative Support & Facilities Coordinator

Urell -
Watertown, MA

Quick Apply

Job Details

Full-time
$60 - $65 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Life insurance

Qualifications

Hospitality
Interpersonal skills
Moving
Administrative experience
Attention to detail
Time management

Full Job Description

Location: Watertown, MA – URELL Inc. Headquarters

Schedule: Full-time (40 hours/week)

Compensation: Commensurate with experience

Overview

We are seeking a highly organized, proactive team member to support our Sales organization, maintain our professional facilities, and provide HR administrative support. This role blends administrative responsibilities with hands-on operational support. The ideal candidate demonstrates a professional manner and presence, communicates clearly and effectively, and works collaboratively with diverse personalities, priorities, and work styles.

Key ResponsibilitiesFacilities & Meeting Coordination

Ensure the building, common areas, and meeting spaces are consistently clean, organized, and professionally presented for employees, clients, prospects, and visitors
Manage meeting room scheduling and prepare rooms in advance, including setup, materials, and technology verification
Coordinate meals and refreshments for on-site meetings and events, including ordering, setup, and post-event cleanup
Reset and maintain meeting rooms and common areas after use, ensuring a professional environment throughout the day
Serve as point of contact for facility coordination, including liaising with cleaning services, managing supplies, and addressing general facility needs

Sales Administrative Support

Support Sales leadership and team members in preparing, updating, and organizing sales materials, presentations, and client-facing documents
Maintain organized digital and physical files to ensure ready access to current sales assets and resources
Support scheduling, coordination, and logistical preparation for sales meetings, internal planning sessions, and client engagements
Manage the sample room inventory and distribution system
Coordinate materials for sales events, trade shows, and presentations, including inventory management and logistics
Assist with ordering sales literature and office supplies
Support the creation and distribution of Factory Sales reports to the sales team
Handle package receipt and distribution for Sales management
Coordinate travel logistics, including flight booking and travel documentation
Provide general administrative support to Sales management as needed

HR Administrative Support

Support the onboarding process for new employees, including equipment coordination, account setup, and documentation
Maintain HR records and personnel files with accuracy and strict confidentiality
Assist with offboarding coordination as needed
Support HR administrative needs as requested by the HR department

Qualifications

Strong organizational and time management skills with the ability to manage multiple tasks and shifting priorities
Professional demeanor with the ability to interact comfortably and effectively with diverse personalities and communication styles
Clear and articulate verbal and written communication skills
Proactive mindset with willingness to take ownership of tasks—both administrative and hands-on
Ability to work 100% on-site
Physical ability to support facilities and meeting setup, including lifting, carrying, and moving items up to 25 lbs; bending, reaching, and walking throughout the facility as needed
Advanced proficiency in Microsoft Excel (pivot tables, formulas, data analysis), PowerPoint (presentation creation and formatting), and Adobe Acrobat (PDF editing and manipulation)
Strong ability to quickly learn and master new software tools and applications as business needs evolve; demonstrated willingness to build technical skills independently
Prior experience in administrative support, office coordination, hospitality, or sales support (preferred)

What We're Looking For

A dependable, detail-oriented professional who takes pride in creating a polished, organized workplace. Someone who genuinely enjoys supporting a fast-paced Sales team, interacting with diverse personalities, balancing competing priorities, and ensuring that our office environment reflects URELL Inc.'s professionalism and commitment to excellence.

Pay: $60.00 - $65.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in boston ma

Sales Administrative Support & Facilities Coordinator

Home Care Scheduling Coordinator

Import Compliance Administrative Coordinator

Warehouse Administrative Coordinator- $20-25/HR- Multiple Shifts

Office Coordinator - Boston

Administrative Coordinator

Office & Facilities Coordinator - Pay starting at $29.45/hr

Administrative Coordinator

Operations Coordinator

Administrative Coordinator

Program Coordinator II

Executive Coordinator

Research Coordinator

Administrative Services Coordinator

Administrative & Referral Coordinator (Ortho Forms & FMLA Coord.)

Executive Assistant (Program Coordinator I)

Administrative Coordinator - Student Life, School of Arts and Sciences

Administrative Coordinator

Business Office Operations Coordinator

Workplace Exp Coordinator

I want to receive the latest job alert for administrative coordinator in boston ma

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