Top 71 Administrator / executive assistant Jobs in Boston Ma

Executive/Special Assistant
Cambridge Public Schools —Cambridge, MA
- $85,000 - $115,000 a year
- Online Application
- School experience
- Google Workspace
- Research
Enterprise Account Executive
District Management Group —Boston, MA
- $110,000 - $125,000 a year
- Full-time
- Hybrid work
- Background check
- School experience
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
2d
Food Service Director
Rebecca's Culinary Group —Belmont, MA
- $80,000 - $90,000 a year
- Full-time
- School experience
- ServSafe
- 3 years
- Health savings account
- Disability insurance
Quick Apply
17h
Senior Administrative Assistant - GVAS
Vertex Pharmaceuticals —Boston, MA
- $39 - $58 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Loan repayment program
- Dental insurance
7d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Massachusetts
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Executive Director
Hire Up Recruiting Inc —Charlestown, MA
- Full-time
- Background check
- School experience
- Ability to lift 50 pounds
- Free parking
- Paid holidays
Quick Apply
11d
Executive Assistant II
Cambridge Health Alliance —Cambridge, MA
- 8 hour shift
- Microsoft Outlook
- Hospital
- Mid-level
Executive Assistant and Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- 5 years
- University
- Bachelor's degree
- Commuter assistance
- Health insurance
Executive Assistant of Student Services
Weymouth Public Schools —Weymouth, MA
- $61,083.80 - $77,892.30 a year
- Full-time
- Writing skills
- Mid-level
- High school diploma or GED
Executive Assistant and Administrative Coordinator
Harvard University Central Administration —Cambridge, MA
- Full-time
- Hybrid work
- 5 years
- University
- Bachelor's degree
- Commuter assistance
- Health insurance
Quick Apply
Executive Assistant
Fenwick & West LLP —Boston, MA
- $76,000 - $108,250 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Flexible spending account
3d
Executive Assistant/ Project Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- 5 years
- Writing skills
- Public speaking
- Commuter assistance
- Health insurance
Executive Assistant/Project Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Research
- Commuter assistance
- Health insurance
9d
Executive Assistant
Harvard University —Cambridge, MA
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Commuter assistance
- Health insurance
7d
Construction Administrator / Executive Assistant
Reframe Systems —Boston, MA
- Full-time
- Hybrid work
- Google Workspace
- Construction site
- Mid-level
Diagnostics Administration
Quanterix —Billerica, MA
- $105,000 - $130,000 a year
- On call
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee stock purchase plan
- Dental insurance
Executive Coordinator
Harvard University Central Administration —Cambridge, MA
- Overtime
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Health insurance
Quick Apply
14d
Senior Executive Assistant, MGB Neurosurgery
The Brigham and Women's Hospital, Inc. —Boston, MA
- $27.95 - $40.70 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Basic math
- Opportunities for advancement
Quick Apply
Department Administrator
Werfen —Bedford, MA
- $100,000 - $125,000 a year
- Online Application
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
EXECUTIVE ASSISTANT TO THE PRESIDENT
Metric Corporation —Boston, MA
- Microsoft Excel
- Customer service
- Mid-level
- Health insurance
- Dental insurance

I want to receive the latest job alert for administrator / executive assistant in boston ma

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrator / executive assistant jobs near boston ma

Executive Assistant jobs in Cambridge, MA

Executive Coordinator jobs in Cambridge, MA

Administrative Coordinator jobs in Cambridge, MA

Senior Executive Assistant jobs in Cambridge, MA

Senior Administrative Assistant jobs in Boston, MA

Executive Assistant jobs in Boston, MA

Construction Executive jobs in Boston, MA

Administrator jobs in Bedford, MA

Enterprise Account Executive jobs in Boston, MA

Executive Assistant To The President jobs in Boston, MA

Senior Executive Assistant jobs in Boston, MA

Executive Assistant jobs in Weymouth, MA

Executive Assistant jobs in Ann Arbor, MI

Senior Living Executive Director jobs in Florida

Executive Assistant jobs in Lancaster, PA

Executive Assistant jobs in Baltimore, MD

Executive Assistant jobs in Bradenton, FL

Office Assistant jobs in San Mateo, CA

Administrative Assistant jobs in Port Saint Lucie, FL

Executive Chef jobs in Atlanta, GA

Executive/Special Assistant

Cambridge Public Schools -
Cambridge, MA

Apply Now

Job Details

Full-time
$85,000 - $115,000 a year

Qualifications

Associate's degree
Stakeholder relationship building

Full Job Description

Position: Executive/Special Assistant

Reports to: Superintendent of Schools

Overview of Cambridge Public Schools:

Cambridge is a vibrant, diverse city as well as a central hub of the nation’s innovative economy. Educating approximately 7,000 students PreK–12+, the Cambridge Public Schools consists of diverse and dedicated faculty, cutting-edge technology, and innovative programs. While each of the CPS school communities is unique, they are joined in a shared vision of rigorous, joyful, and culturally responsive learning. Over 30% of CPS students speak a language other than English at home, and more than 70 languages are represented across the district. Our schools proudly embrace this linguistic and cultural diversity while striving to establish high expectations for all students.

The Opportunity:

The Executive/Special Assistant to the Superintendent serves as the primary administrative and executive support professional to the Superintendent of Schools. This highly confidential position manages the daily operations of the Superintendent's Office, coordinates communications and projects across departments, and serves as a key liaison among district leadership, the School Committee, staff, families, community members, and external partners.

In addition to providing executive-level administrative support, the Executive/Special Assistant performs light Chief of Staff functions by assisting with the coordination of district initiatives, monitoring priorities and deadlines, facilitating communication among stakeholders, and supporting the efficient execution of the Superintendent's strategic goals.

Key Responsibilities:

Executive and Administrative Support

Manage the Superintendent's calendar, appointments, meetings, and travel arrangements.
Prioritize and coordinate requests for meetings, information, and access to the Superintendent.
Prepare correspondence, reports, presentations, agendas, and other confidential documents.
Receive, screen, and respond to telephone calls, emails, and visitors on behalf of the Superintendent.
Maintain confidential records, files, and information in accordance with district policies and applicable laws.
Coordinate office operations and administrative functions for the Superintendent's Office.
Track and manage deadlines, required submissions, and recurring reports.

Executive Operations and Strategic Coordination

Support the Superintendent in managing district priorities, initiatives, and special projects.
Monitor timelines, deliverables, and follow-up actions related to strategic goals and leadership initiatives.
Coordinate information gathering and project updates from district departments.
Prepare briefing materials and background information for meetings, presentations, and public engagements.
Assist in tracking progress on district-wide projects and identifying upcoming deadlines or action items.
Facilitate communication and coordination among the district leadership team.
Ensure timely follow-up on decisions, directives, and assignments from the Superintendent.

Communications and Stakeholder Relations

Serve as a professional liaison between the Superintendent's Office and district stakeholders, including staff, families, community organizations, government agencies, and business partners.
Draft and coordinate internal and external communications on behalf of the Superintendent.
Assist with planning and coordinating public events, community meetings, and district initiatives.
Respond to inquiries and direct requests to the appropriate department or administrator.

Project Management and Organizational Support

Coordinate cross-functional meetings and maintain records of action items and outcomes.
Support the planning and implementation of district initiatives and organizational priorities.
Develop systems to monitor project status, timelines, and completion of assigned tasks.
Research and compile information to support decision-making and policy development.
Perform other duties as assigned by the Superintendent consistent with the responsibilities of the position.

Your Skill Set:

As the incoming Executive/Special Assistant to the Superintendent, you will possess many, though perhaps not all, of the following characteristics and qualifications:

Associate's degree required; Bachelor's degree preferred.
Minimum of five years of progressively responsible administrative support experience, preferably supporting senior executives or public sector leadership.
Experience in a public school district, municipal government, higher education, or similar environment preferred
Demonstrated ability to maintain strict confidentiality and exercise sound judgment.
Exceptional organizational, project management, and time-management skills.
Strong written and verbal communication skills.
Ability to manage multiple priorities and work effectively under pressure.
Proficiency with Microsoft Office Suite, Google Workspace, and meeting management platforms.
Ability to establish and maintain effective working relationships with diverse stakeholders.
Knowledge of School Committee operations, public records requirements, and Open Meeting Law requirements preferred.
Strong attention to detail and commitment to accuracy.

Terms of Employment: This is a full-time, 12-month exempt position. Frequent evening and weekend work is required to fulfill the role's responsibilities. As an exempt employee, this position is not eligible for overtime compensation under the Fair Labor Standards Act (FLSA).

Salary: Commensurate with experience, estimated projected range of $85,000.00 - $115,000.00

How to Join Our Team:

Apply online at www.cpsd.us. Please upload a resume and thoughtful cover letter outlining how your skills, experience, and commitment to equity in education align with the qualifications of the position and indicating how you learned about this opportunity.

At the Cambridge Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. To that end, we welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our school district.

Apply Now

Refine Your Search

administrator / executive assistant jobs in boston ma

Executive/Special Assistant

Enterprise Account Executive

Food Service Director

Senior Administrative Assistant - GVAS

Military Service - U.S. Air National Guard, Administration

Executive Director

Executive Assistant II

Executive Assistant and Administrative Coordinator

Executive Assistant of Student Services

Executive Assistant and Administrative Coordinator

Executive Assistant

Executive Assistant/ Project Coordinator

Executive Assistant/Project Coordinator

Executive Assistant

Construction Administrator / Executive Assistant

Diagnostics Administration

Executive Coordinator

Senior Executive Assistant, MGB Neurosurgery

Department Administrator

EXECUTIVE ASSISTANT TO THE PRESIDENT

I want to receive the latest job alert for administrator / executive assistant in boston ma

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected