Top 338 Conference coordinator Jobs in Boston Ma

Operations Coordinator
Simpson Thacher & Bartlett —Boston, MA
- $85,000 - $100,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Basic math
- Employee assistance program
3d
Office Coordinator/Administrative Assistant
Living Proof Inc —Boston, MA
- $70,000 - $80,000 a year
- Mid-level
- Office
- Analysis skills
14d
Conference Center Coordinator
K&L Gates —Boston, MA
- $55,356 - $83,042 a year
- Overtime
- Background check
- Microsoft Outlook
- Mid-level
9d
Project Coordinator
Harvard University —Boston, MA
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Administrative experience
- Commuter assistance
- Health insurance
Outreach and Engagement Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Customer service
- Mid-level
- 3 years
- Commuter assistance
- Health insurance
Administrative Coordinator
Howard Hughes Medical Institute —Boston, MA
- $71,940 - $90,000 a year
- Full-time
- 5 years
- Computer literacy
- Bachelor of Science
- Health insurance
- Retirement plan
Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- High school
- Commuter assistance
- Health insurance
Communications and Development Coordinator
Center for Effective Philanthropy —Cambridge, MA
- $81,640 a year
- Full-time
- Hybrid work
- Google Workspace
- Office
- Bachelor's degree
- Dental insurance
- 401(k)
Quick Apply
Executive Coordinator
EMD-Merck US —Boston, MA
- $40 - $61 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Lab Coordinator
Candel Therapeutics —Needham, MA
- $88,000 - $100,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- US work authorization
Executive Assistant and Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- 5 years
- University
- Bachelor's degree
- Commuter assistance
- Health insurance
Project Coordinator
Tufts University —Boston, MA
- $27.85 - $38.50 an hour
- Hybrid work
- Customer service
- Research
- Mid-level
13d
Office Operations & Events Coordinator
Nexamp —Boston, MA
- $31 - $36 an hour
- Evenings as needed
- Microsoft Excel
- Data analysis skills
- Research
- Commuter assistance
- Paid holidays
7d
Executive Assistant/Office Manager
JTC Group —Boston, MA
- $75,000 - $110,000 a year
- Microsoft Excel
- Microsoft Outlook
- Writing skills
1d
Production Coordinator - Pipeline
Jack Morton Worldwide —Boston, MA
- $30 - $40 an hour
- Hospitality
- Google Workspace
- Research
Quick Apply
Coordinator, Office of Racial Equity and Community Engagement
Boston Public Health Commission —Boston, MA
- $60,000 - $70,000 a year
- Weekends as needed
- Bilingual
- Microsoft Excel
- Bachelor of Science
Professional Development Coordinator (Legal Education)
Cooley LLP —Boston, MA
- $30.50 - $45.00 an hour
- Overtime
- Mid-level
- Bachelor's degree
- Children
- Commuter assistance
- Health savings account
Incident Manager
Northeastern University —Boston, MA
- $52 an hour
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Program Coordinator
MIT —Cambridge, MA
- $63,200 - $80,050 a year
- Full-time
- Mid-level
- Analysis skills
- Bachelor's degree
Receptionist / Office Coordinator
Egon Zehnder —Boston, MA
- $65,000 - $70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Quick Apply
9d

I want to receive the latest job alert for conference coordinator in boston ma

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

conference coordinator jobs near boston ma

Executive Coordinator jobs in Boston, MA

Project Coordinator jobs in Boston, MA

Program Coordinator jobs in Cambridge, MA

Office Coordinator jobs in Boston, MA

Administrative Coordinator jobs in Cambridge, MA

Administrative Coordinator jobs in Boston, MA

Executive Assistant Office Manager jobs in Boston, MA

Operations Coordinator jobs in Boston, MA

Office Operations Manager jobs in Boston, MA

Production Coordinator jobs in Boston, MA

Community Engagement Specialist jobs in Boston, MA

Communications Coordinator jobs in Cambridge, MA

Development Coordinator jobs in Boston, MA

Incident Manager jobs in Boston, MA

Conference Coordinator jobs in Boston, MA

Executive Coordinator jobs in Chapel Hill, NC

Non Profit Executive Director jobs in Boston, MA

Executive Assistant jobs in Miami, FL

Resident Services Coordinator jobs in California

Executive Assistant jobs in Oklahoma City, OK

Operations Coordinator

Simpson Thacher & Bartlett -
Boston, MA

Apply Now

Job Details

Full-time
$85,000 - $100,000 a year
3 days ago

Benefits

Employee assistance program

Qualifications

Writing skills
Basic math
Content editing
Administrative experience
High school diploma or GED
Policy & process development
Internal employee customer service
Achieving project delivery timelines
Policy Development

Full Job Description

Job Summary & Objectives

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

The Operations Coordinator provides high level operational and administrative support for the Boston Office to help ensure the smooth and efficient operation of the workplace. This role oversees reception and the visitor experience, conference room and visitor office coordination, internal and external meeting support, office readiness, and day-to-day facilities and workplace operations. The Operations Coordinator partners closely with assistants, IT, building management, and external vendors to anticipate needs, coordinate resources, maintain operational standard and ensure a professional organized and welcoming office environment.

Essential Job Duties & Responsibilities

Provide administrative support for office- and operations-related initiatives
Oversee reception and visitor experience to ensure a professional, engaging and welcoming environment for clients, visitors and employees, including providing reception coverage when needed.
Coordinate and oversee the conference and visitor reservations systems
Coordinate and handle projects to ensure timely delivery of service commitments
Maintain office- and facilities-related budget and expense reports, monitor and track spending and office P&L reporting, and assist in annual budget process
Assist with reviewing, processing, and tracking invoices using Chrome River
Coordinate physical security efforts, including EAP Plans, Life Safety Fire Warden lists, and updated floor plans
Monitor office, pantry and kitchen supplies, overseeing the ordering and inventories for all supplies
Assist with personnel arrivals and departures, providing support and coordination of office moves and furniture deliveries
Assist with office-wide communications and correspondence, including office announcements and notices for visitors, arrivals, departures, and related functions
Provide phone and mailbox coverage to ensure quality and timely responses;
Coordinate day-to-day vendor visits and services and serve as point of contact in accordance with management directives
Monitor reoccurring services, confirm work completion and complete invoice entry and verification
Support employee onboarding and offboarding, including stakeholder communication and logistics coordination, ensuring legal compliance and seamless processing
Ensure compliance with Firm processes and procedures and escalate to appropriate parties as necessary
Support the global Facilities and Operations departments as needed
Perform other duties and assist with various projects as needed

Education

Required

High School diploma or GED equivalent

Preferred

Associate or Bachelor’s degree

Skills and Experience

Required

Minimum 2-4 years of administrative experience in financial services, legal, hospitality, or a similarly fast-paced environment
Excellent interpersonal skills with the ability to interact professionally with a diverse population of colleagues, attorneys, clients, and vendors
Ability to deliver exceptional customer service at all times, exercise courtesy and diplomacy with Firm personnel and external visitors and vendors
Ability to effectively, professionally, accurately, and promptly present information verbally and in writing
Highly dependable and demonstrated consistent, effective administrative performance for the accomplishment of responsibilities and defined objectives
Ability to organize, prioritize, plan, and juggle work tasks to meet internal and external deadlines
Ability to assess situations and determine appropriate actions, monitor status of multiple pending items, provide follow up and keep management informed by effectively communicating a wide variety of information and evolving situations
Uphold and enforce established Firm policies and procedures; assist in developing or revising procedures and practices as directed
Ability to work independently and in a collaborative team environment
Proofreading and editing skills with strong attention to detail
Basic math skills: addition, subtraction, multiplication, division
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)

Preferred

2-4 years’ experience in a corporate/professional environment or equivalent preferred
Experience with project coordination preferred
Proficiency in SharePoint and Adobe Pro preferred

Salary Information

MA Only: The estimated base salary range for this position is $85,000 to $100,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

Privacy Notice

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice .

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

#LI-Onsite

Apply Now

Refine Your Search

conference coordinator jobs in boston ma

Operations Coordinator

Office Coordinator/Administrative Assistant

Conference Center Coordinator

Project Coordinator

Outreach and Engagement Coordinator

Administrative Coordinator

Administrative Coordinator

Communications and Development Coordinator

Executive Coordinator

Lab Coordinator

Executive Assistant and Administrative Coordinator

Project Coordinator

Office Operations & Events Coordinator

Executive Assistant/Office Manager

Production Coordinator - Pipeline

Coordinator, Office of Racial Equity and Community Engagement

Professional Development Coordinator (Legal Education)

Incident Manager

Program Coordinator

Receptionist / Office Coordinator

I want to receive the latest job alert for conference coordinator in boston ma

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected