Top 23 Construction administrator / executive assistant Jobs in Boston Ma

Construction Administrator / Executive Assistant
Reframe Systems —Boston, MA
- Full-time
- Hybrid work
- Google Workspace
- Construction site
- Mid-level
Operations Assistant, FID
J.C. Cannistraro LLC —Boston, MA
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
CONSTRUCTION ADMINISTRATOR
Flansburgh —Boston, MA
- Email
- Office
- Bachelor's degree
- Team management
- Health insurance
- Dental insurance
Safety & Quality Administrative Professional (Entry Level)
Lee Kennedy Co. Inc. —Quincy, MA
- $55,000 - $75,000 a year
- Full-time
- Construction site
- Office
- Communication skills
- Profit sharing
- Health insurance
Quick Apply
1d
Construction Operations Coordinator
Dacon —Natick, MA
- $65,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Blue Castle Agency —Boston, MA
- $18 - $23 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
FEC Procurement Administrative Specialist
Turner Construction Company —Boston, MA
- $55,000 - $100,000 a year
- Construction site
- Mid-level
- Ability to climb stairs
Field Administrator (Heavy Civil Construction)
Skanska USA —Lowell, MA
- $61,525 - $92,115 a year
- Full-time
- Background check
- Customer service
- Mid-level
- Dental insurance
- 401(k)
1d
Administrative Assistant (Burlington, MA)
AHA Consulting Engineers, Inc. —Burlington, MA
- $37,440 - $51,000 a year
- Full-time
- Hybrid work
- Customer service
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
4d
Front Desk/ Administrative Coordinator
Cruz Management Company Inc —Boston, MA
- $20 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Administrative Operations Coordinator
Halco Kitchen & Bath —Malden, MA
- $50,000 - $60,000 a year
- Full-time
- Mid-level
- Residential
- 2 years
- Paid holidays
- Paid time off
Quick Apply
Office Administrator
JMS Masonry LLC —Woburn, MA
- $20 - $25 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Flexible schedule
Quick Apply
11d
Junior Systems Administrator (00586)
PMA Consultants Careers —Boston, MA
- $82,749 - $97,230 a year
- Extended hours
- Hybrid work
- Computer literacy
- Mid-level
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
3h
Accounts Payable Administrator
Onyx Corporation —Acton, MA
- Full-time
- Office
- Finance
- High school diploma or GED
Quick Apply
2d
Customer Support Trainee
Yanow, Inc. —Stoughton, MA
- $40,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
4d
Office Manager/Bookkeeper
Advanced Building Services LLC —Natick, MA
- $25 - $28 an hour
- Part-time
- Customer service
- Medical office experience
- Mid-level
Quick Apply
8d

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Construction Administrator / Executive Assistant

Reframe Systems
Boston, MA

Apply Now

Job Details

Full-time

Qualifications

Jira
Project reporting
Google Workspace
Correspondence management
Sourcing
Office activity coordination
Coordinating with subcontractors on construction projects
Operations coordination
Vendor coordination
Executive administrative support
Mid-level
Expense reports
Task prioritization
Construction document control
Vendor relationship management
Delivery management
Organizational skills
Construction administrative experience
Digital project management boards
Productivity software
Managing executive calendars
Construction performance monitoring
Construction vendor management
Construction project closeout
Communication skills
Construction stakeholder coordination
Office record organization

Full Job Description

ABOUT US

Reframe Systems is a Physical AI and robotics company on a mission to make high-performance housing attainable and abundant in the communities where people want to live. Through our vertically integrated delivery model and highly automated microfactories, we deliver climate-resilient homes and buildings with greater speed and predictability than traditional construction.

Our volumetric modular buildings are produced in our Andover, MA microfactory, with a growing pipeline across North America and a new microfactory on the way. We are building a system that balances repeatability with site-responsive design, enabling homes adaptable to each site, community, and customer need. Our cross-disciplinary team brings together architecture, robotics, design engineering, software, factory operations, and field delivery to change how housing gets delivered.

We’re reimagining the future of housing through a smarter and more sustainable system that empowers people to live better. Come build it with us.

OVERVIEW

We are looking for a sharp, organized professional to support both field operations and executive leadership in a combined part-time role. This position sits at the intersection of construction administration and executive support, ideal for someone who can manage vendor logistics and site coordination in the morning and handle calendar and communications in the afternoon. You will work closely with the Director of Field Operations and serve as a key coordination point across vendors, site teams, and leadership.

RESPONSIBILITIES

Construction Administration

Coordinate with vendors, contractors, and site teams on scheduling, access, and logistics
Track and manage open construction tasks and work items in Jira
Source, book, and follow up with service vendors (cleaning, inspections, deliveries)
Monitor site progress and flag blockers or scheduling conflicts proactively
Assist with permit tracking, punch lists, and closeout documentation
Conduct or coordinate periodic site visits at Maine-based locations

Executive Support

Manage calendar, scheduling, and meeting coordination for the Director of Field Operations
Draft and send routine correspondence and follow-ups on behalf of leadership
Organize and maintain project documentation, records, and vendor contacts
Prepare summaries, status updates, and briefing materials
Handle expense tracking and corporate card reconciliation

QUALIFICATIONS

Experience in construction administration, project coordination, or a related field
Strong organizational skills with close attention to detail
Comfortable working independently and managing competing priorities
Proficient with project management tools (Jira or similar) and Google Workspace
Clear, professional written and verbal communication
Familiarity with construction drawings, specs, or official documentation
Background in executive or administrative support
Experience with expense platforms (Ramp or similar)
Comfort working in a fast-moving startup environment

NICE TO HAVES

Detail-oriented and proactive, you close the loop without being asked
Comfortable with ambiguity and shifting priorities
Collaborative, with strong judgment about when to escalate
Takes ownership and pride in keeping things organized and moving

Reframe Systems is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

If you believe you have the skills to thrive in this role, we encourage you to apply—even if you don't meet 100% of the listed requirements. At this time, we are only considering candidates who are authorized to work in the U.S. without the need for current or future visa sponsorship.

Apply Now

Refine Your Search

construction administrator / executive assistant jobs in boston ma

Construction Administrator / Executive Assistant

Operations Assistant, FID

CONSTRUCTION ADMINISTRATOR

Safety & Quality Administrative Professional (Entry Level)

Construction Operations Coordinator

Office Administrator

FEC Procurement Administrative Specialist

Field Administrator (Heavy Civil Construction)

Administrative Assistant (Burlington, MA)

Front Desk/ Administrative Coordinator

Administrative Operations Coordinator

Office Administrator

Junior Systems Administrator (00586)

Accounts Payable Administrator

Customer Support Trainee

Office Manager/Bookkeeper