Roles and Responsibilities
Job Title:
Finance support assistant (Part-Time)
Job Location:
Hartley Botanic Inc – Wilmington, Massachusetts
Reports to:
Head of Finance
Company brief
At Hartley Botanic, we offer beautiful, elegant, and practical Greenhouses and Glasshouses with a worldwide reputation for perfect design, enduring strength, unparalleled quality, and everlasting performance. Providing beautiful ranges of Greenhouses and Glasshouses for the everyday gardener, to the most extensive bespoke designs across our Victorian, Modern and Heritage ranges, Hartley Botanic works hard to cater to the needs of every individual customer and gardener and every individual garden.
Each of our products is individually designed to the customer's specification, whether for professional or private needs. We pride ourselves on the quality of our workmanship and work closely with our customers to ensure they get exactly what they need.
Hartley Botanic Inc is the leading supplier of luxury Greenhouses and Glasshouses in North America and a wholly owned subsidiary of the UK-based business. We are looking to recruit a Finance Assistant for our rapidly expanding North American business. The role is based in Wilmington, Boston, reporting to the Head of Finance (UK based), but will support the US Finance function.
Role Overview
The Finance Support Assistant will report to the Head of Finance (UK based) and be responsible for providing general administrative support to the Finance department. A key aspect of the role will be working closely with the UK and US teams to help ensure the smooth, efficient, and accurate operation of processes.
This position plays an important role in supporting routine accounting activities and ensuring that information is processed in a timely and accurate manner. The successful candidate will be organized, detail-oriented, and able to manage multiple tasks while following established processes and controls.
Additional Information
· This position is based in Wilmington, Massachusetts and is in office.
· The position is 25 hours per week.
Main duties and responsibilities· Supplier Invoice recording:
- Supplier Invoice, statements and payments queries
- Company Credit Cards:
- Coding of monthly credit card statements against the correct cost centers and customer jobs
- Customer Payments:
- Processing and communicating of customer payment receipts (wire / credit cards / cheques)
- Making sure customer payments are collected in line with company policies
- Reviewing outstanding payment report to ensure timely resolution of any issues
- US order Book - Liaising with UK and US operations team to ensure the US order book is accurate
- Updating of fixed Asset Register
- Ad-hoc administration support for UK team and US President
Competencies and role requirements
- You will have excellent interpersonal and communication skills with the ability to work in an ever-changing environment
- Numerate, articulate and logical thinking. Highly accurate, with high standards
- Have significant self-motivation and initiative with the ability to manage own workload and work with minimum supervision
- Strong Microsoft Office skills including Outlook, Excel and Word
Pay: $22.00 per hour
Work Location: In person
