We are looking for a team member who will assist with administering traditional benefits and coordinating our employee Wellness program. If this sounds like a fun combination to you apply today! Candidates must have prior work experience in one or both aspects of the job- administering benefits and/or wellness.
SUMMARY
Under direction, performs professional, technical and administrative functions related to employee benefits administration and the City's wellness program.
(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
Communicates with employees regarding various topics including benefits, activities, and current health/wellness topics. Responds to employee questions and concerns by phone or in person; provides appropriate information or assistance in a timely fashion. Must be visible to a variety of employees on different schedules in person. Interfaces with all levels in the organization and outside vendors.
Maintains confidential and accurate records on participating employees and provides statistical information as requested.
Develops and distributes information to employees for the purpose of relaying information and promoting the City's benefit and wellness programs. Maintains information on the City's intranet site. Coordinates the creation of other communications including flyers, brochures, newsletters, etc. Provides input on the development of program proposals and enhancements. Completes benefits surveys for outside agencies.
Coordinates and assists with various employee activities related to human resources, health, and wellness with special events such as open enrollment, wellness fairs, assessments, challenges, training, and other activities.
Assists in developing and maintaining budget related items. Reviews and approves payables. Analyzes cost impacts and utilization as necessary. Identifies areas needing enhancement or change. Develops and maintains short- and long-range plans for the program.
May be required to work overtime.
Performs special projects and other duties as assigned.
Benefits
Provides support in the administration of the employee benefit plans including health, dental, vision, flexible spending accounts, life, disability and retirement.
Reviews employee benefits forms including beneficiary notifications, open enrollments, and medical and dental forms. Processes enrollments and changes for employees and enters employee benefit enrollment/election information in HRIS system.
Maintains employee benefits, Family Medical Leave Act (FMLA), medical and disability documents in compliance with privacy laws. Monitors and tracks FMLA leave and other leaves of absence.
Reconciles, audits and processes invoices for City insurance billing premiums and monitors eligibility. Maintains, monitors and/or recommends changes to benefits tracking systems regarding vendor billing, employee participation,
Administers all related information and forms for the Consolidated Omnibus Budget Reconciliation Act (COBRA) notifications to terminating employees.
Acts as liaison to vendors to resolve insurance problems and interpret plan documents.
Participates in annual benefit plan renewal process, including reviewing proposals submitted by the City's benefit consultant and assisting with analyzing cost impacts.
Wellness
Administers and monitors the City's employee wellness program, including promoting the program and educating employees on healthy lifestyle behaviors.
Measures the effectiveness of the program in its entirety, as well as the individual activities offered. Provides statistical information as requested, including employee participation.
Designs and conducts formal and/or informal wellness training classes or presentations to all levels of employees. Plans, schedules, and coordinates training programs and contracting for instructors.
Works with outside vendors, benefit groups, and benefits consultants to analyze data and provide direction in regard to the program. Assists in the coordination of vendors and presentations.
Applies for available wellness grants to help minimize costs related to the various programs.
Education/Experience:
High school diploma or GED and four years of benefits or wellness administration experience depending on area of focus. Equivalent combinations of education and experience may be considered.
Licensing/Certification Requirements:
May need the ability to travel to various locations in a timely manner as the job requires.
Knowledge, Skills and Abilities:
Knowledge of the policies, procedures and goals of the City of Thornton and the department.
Knowledge of federal, state, and local laws related to benefits administration.
Knowledge of common terminology used in benefits administration.
Knowledge of standard office practices and procedures.
Skill in maintaining accurate files and records regarding employee benefits.
Skill in accurately entering and maintaining data on various employee benefits.
Skill in performing various special projects.
Ability to interpret various benefits plans and convey information accurately.
Ability to use standard office equipment, computer equipment and software required for the job.
Ability to effectively utilize applicable HRIS modules.
Ability to prepare, organize and maintain complex filing systems.
Ability to compile and analyze information, prepare detailed reports, and develop recommendations.
Ability to exercise discretion and use independent judgment and problem solving skills appropriately.
Ability to work in a fast-paced environment.
Ability to manage multiple and competing priorities and meet deadlines.
Ability to listen well and communicate effectively orally and in writing with employees at all levels.
Ability to research, develop and lead formal and informal presentations/discussions with diverse groups.
Ability to work effectively in a team environment.
Ability to establish and maintain effective working relationships with other City employees, insurance vendors, governmental agencies, and members of the general public.
Physical and Mental Requirements:
While performing the essential duties of this job, the employee is required to sit, stand, walk, talk, hear, see, and make repetitive motions. This position is mostly light work; exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The employee is required to have close visual acuity.
Examinations may include but are not limited to application screening beyond minimum qualifications; written, oral, practical exercise or any combination thereof or other job-related assessment deemed appropriate by Human Resources.
